Implementation Minutes
Student Team
Data Mapping – Faculty Load and Location Management
Date: November 4, 2008
Meeting Information
Facilitator
Duane Thowe
Note Taker
Renee Roach, Assistant Registrar, Cameron University
Attendees
Aubree Helvey, Sherry Hendrix, Kurt Jn Marie, Debbie Goode, Dawne Massey,
Linda Phillips, Renee Roach, Tom Sutherlin, Julie Duncan
Faculty Load Mapping
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
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Need to tell Sandra – GORRACE table; we have to set up institutional
race codes
STUFEST – codes may need to be communicated to SANDRA if we
want codes aside from what we have currently.
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
GTVRRAC – all system required values. PERS –
biographical–comes from GORPRAC_RACE_CODE.
Duane will map this and put it on general student
because we want to map this for everyone. The only
place you can see this information is on SPAPERS.
This should have been mapped with general person.
HE will populate that table. Need to tell Sandra –
GORRACE table; we have to set up institutional race
codes. Regulatory race is not required, but GTVRRAC
will be where we can enter if we need to. He will
validate race code against GORRACE. We need to
know if this is part of the WIN scope (need to know if
this is included in pre-configuration).
When a person comes in recruiting, we will be
creating the SPRIDEN records.
Faculty Load module – need faculty in place; Faculty
goes into our schedule with no connection from
location management to schedule. Need location
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Implementation Minutes
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management to determine where the meetings will be
held. Tracking faculty workload – BANNER 8 has
new functionality for tracking work load that is more
connectivity to the HR side than it has had in the past.
In the module, there are a couple of tables that are
required: SIBINST (Faculty member Base table).
Have to identify if the faculty are able to do instruction
or are able to be an advisor. SIRINCT – faculty
contract table (supplemental tables that work in
conjunction with workload). Also have departmental
college information.
Major validation tables that we have are STVFCST –
status code validation table (these are on the slides).
STVFCTG – should be populated to avoid errors when
we complete our assignments. He says this is
required.
SIAINST – faculty/advisor information includes
faculty member base details. Values include faculty
flag and advisor flag. When we assign a faculty
member to a class, there are many things we have to
check. #1 – we need to include the term that is
provided for the faculty member. It has to be less than
or equal to the current term. Example: go live term
has to be less than or equal than current term. The
faculty flag has to be checked in order for a faculty
member to be assigned to a class. There is a
category table on faculty member base details in which
you can place an assignment to the faculty member
such as coach, advisor, associate professor, adjunct
professor, etc.
SIAFPER – includes faculty personnel table. Tenure
codes, sabbatical codes, primary activity, AAUP
member indicator and years of teaching experience
indicator.
SIBINST – mapping tables; STUFEST – codes may
need to be communicated to SANDRA if we want
codes aside from what we have currently.
Location Management: Location management
control – room/meal/phone rate code. Refer to slides
131 and above. This is related to the student housing
module. Building definitions and room definitions
will need to be populated. SLABLDG & SLARDEF.
Major Validation tables/forms on page 135 on the
slides. Building definition form, etc. All source code
is located on Banner _home.
SLABLDG – includes a building definition. Campus,
site, capacity, college, department, partition, room
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rate, phone rate, street line 1, 2, 3, city, state, county
and phone.
We have to remember that what we put on at the
section level will impact the building and room. The
capacity cannot go over the capacity on Building
definition in location management. Have to keep in
mind for mapping this. There is no validation table for
rooms. List of values comes from SLQROOM.
We have addresses to provide to DAWNE for branch
and out-site locations.
I (Renee) emailed this
information to Dawne Massey on 11-4-08. We will
want to map this to location management for future
use.
We are going through all the validation tables for
mapping. SLBRDEF – capacity cannot go over on
sections.
Schedule:
SOATERM – whole and parts of term
have to be set up. SSASECT - Validation can fail at
the section. SOBPTRM – section part of term
validation table. SOBTERM – term base table. Every
section subject and course must also exist in catalog
with section term falls in the catalog term period.
There is a start and from term to identify each subject
and course by range of terms. Grade mode tables only
have one term, but schedule and catalog term: section
term has to be greater or equal to that effective term in
our catalog. The term must be in sync. The
relationship is a one to one relationship at the section
level.
SHRGRDE – grading code maintenance table. The
grade on the student at the section term is greater than
or equal to the grade table. Grade mode is associated
to STVGMOD, also associated to a grade. This could
be a validation failure if the grade does not have a
grade mode associated with it.
SSASECT – used to build and maintain schedule of
classes, much of the data defaults form course catalog
(SCBCRSE), connections with AR module through
billing hours, tuition waivers.
SLQMEET – available classroom query form p only
accessible through menu, direct access, other form
(SSASECT).
SSAMATX – is a building/room schedule form that is
accessible through menu, direct access, other form
(SSASECT). SSASECT – class schedule report and
SSRTALY – schedule section tally.
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SSASECT – generate a CRN (course reference
number). When building sections manually, you type
add in CRN box and hit next block and it will add the
number. Everything established in catalog will roll
forward. It will default in all the information that was
set up at the catalog level. All of the functions on the
SSASECT screen come from background tables that
should already be populated. Session indicator would
be day evening, etc. Special approval – if approval is
needed to take the course (academic advisor, dean,
department, instructor, registrar approval).
OLR
course will not have a part of term associated with it.
The duration code and instructional method code will
relate to open learning. If we have part of term, we
will not have any of these values in this table. Cannot
be open learning and traditional at the same time. We
will not be populating the fields that are related to
OLR. Variable credit hours have to be defined at the
catalog level. Billing hours has information stored at
the section.
Options on SSASECT – SCACRSE – basic course
information. SCAEXCL – schedule exclusion. If we
put things at the section level it is only applicable for
that particular section of that subject and course.
SSADETL – section fees/degree program attribute.
If we manually need to put in a section, we want to
make sure the CRN will be set up correctly so that the
user will not receive errors at this point. Different
CRN and sequence number for each section (which is
the same protocol in the legacy system). This has to
be verified at STVSCHD and at catalog (SCRSCHD).
Course title is 30 CHAR long.
A separate section must be created if there is more
than one grade mode on a section, for example and
audited course. At the section level, it is a one-to-one
relationship. If anything changes, there has to be a
new section to provide a new grade mode.
Linda and Sandra have started the mapping for parts of
term. We will have over 50+ parts of term to create.
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