T.C.
ZİRVE UNIVERSITY
FACULTY OF ENGINEERING
PRACTICAL TRAINING REPORT
WRITING GUIDE
Updated
26 December 2014
GAZİANTEP
TABLE OF CONTENTS
CHAPTER 1 ................................................................................................................... 3
INTRODUCTION ............................................................................................................ 3
CHAPTER 2 ................................................................................................................... 4
FORMAT AND APPEARANCE ......................................................................................... 4
2.1 PAPER ........................................................................................................................... 4
2.2 TYPE .............................................................................................................................. 4
2.3 SPACING ....................................................................................................................... 4
2.4 MARGINS ...................................................................................................................... 4
2.5 CENTERING ................................................................................................................... 4
2.6 PARAGRAPHS ............................................................................................................... 5
2.6.1 Series of paragraph items ..................................................................................... 5
2.7 BINDING ....................................................................................................................... 5
2.8 FIGURES ........................................................................................................................ 5
2.8 TABLES .......................................................................................................................... 6
CHAPTER 3 ................................................................................................................... 7
ORGANIZATION OF THE REPORT MANUSCRIPT ............................................................. 7
APPENDICES ................................................................................................................. 8
APPENDIX A: CHECK LIST .................................................................................................... 8
A.2 THE CONTENT AND LAYOUT OF THE REPORT:.............................................................. 8
A.3 THE STYLE AND FORMATTING ...................................................................................... 9
1.1.1 First order sub headings ........................................................................................ 9
APPENDIX B: SAMPLE COVER PAGE.................................................................................... 9
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CHAPTER 1
INTRODUCTION
A primary component of engineering study at Zirve University is doing required
practical training. This manual is a guide to the preparation of an acceptable practical
training report.
The reports submitted to your Department’s Practical Training Commission must be
in the format described in this manual. This manual has been written in accordance
with the rules that should be used for preparing your report.
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CHAPTER 2
FORMAT AND APPEARANCE
2.1 PAPER
To insure durability, permanency, and opacity, all copies must be on good quality
white bond paper, of at least 75 g, measuring 210 by 297 mm (A4). Two-sided print-outs
are preferable.
2.2 TYPE
The type size must be 12 points in the text including formulas, equations, table
headings and figure captions. At least 8 points (but not exceeding 12 points) must be
used in figures, tables and super or subscripts. All page numbers, footnotes, long
biographical quotes and extensive quotations must be 10 points. All parts of the report
must be written using Times New Roman typeface.
No ink corrections, strikeovers, correction fluid or tape, paste-ups, insertions between
lines, and letters are permitted on the final bound copies.
2.3 SPACING
The text material must use 1.5 line spacing. However, tables, extensive quotations,
footnotes, endnotes, references, and captions may be single-spaced.
2.4 MARGINS
The left margin (binding side) must be 3 cm and the other three margins must be 2.5
cm from the edge of paper. Absolutely nothing must appear in the margins. This means
that all headings, text, tables, illustrations, etc., must be contained completely within the
area bounded by the margins. The whole text should be left and right justified.
2.5 CENTERING
All materials must be centered between text margins rather than between paper
edges.
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2.6 PARAGRAPHS
Paragraphs must be uniformly indented one centimeter. All subheadings must be
followed by at least 2 lines of typed text.
2.6.1 Series of paragraph items
Series of paragraph items which are to be listed without headings under any of the
regular headings may, for clarity be designated as follows: (A), (B), (C). Series of items
listed in the interior of a paragraph may be designated as follows: (a), (b), (c).
2.7 BINDING
All reports are to be spiral bound with a transparent cover. The final bound size of
the report must conform to ‘A4’ size. It is your responsibility to have the pages of the text
in correct order when it is submitted to the bindery.
2.8 FIGURES
All figures must be centered and have a caption below it. Captions should be
numbered and centered (see Figure 2.1).
Figure 2.1 Structure of the optical fiber.
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2.8 TABLES
All tables must be centered and have a caption above it. Captions should be
numbered and aligned left as shown in Table 2.1. Do not use font sizes more than 12 points
and less than 8 points if possible.
Table 2.1 Preferred sizes of multimode glass optical fibers and their corresponding
numerical apertures.
Core Diameter (µm)
Cladding Diameter (µm)
Numerical Aperture
50
125
0.19-0.25
62.5
125
0.27-0.31
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CHAPTER 3
ORGANIZATION OF THE REPORT MANUSCRIPT
Two general rules of thumb should govern the presentation of any report: keep the
format as simple as possible, and be consistent with the format throughout the report.
Every report has three main parts: the preliminary pages, the text pages, and the
supplementary pages. You must follow the order of items within these parts as listed
below. Required sections are marked with asterisk (*).
(A) PRELIMINARY PAGES
 Cover Page*
 F100-Training Site Approval Form*
 Table of Contents*
(B) TEXT PAGES
 Introduction (as first chapter)*
 Main body of text divided into several chapters*
 Conclusions (as last chapter)*
(C) SUPPLEMENTARY PAGES
 S-102 Daily summary sheets*
 Appendices
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APPENDICES
APPENDIX A: CHECK LIST
Use the following check list before you submit your report.
A.1 GENERAL CHECK:
F-100 Training Site Approval Form is
 Attached as second page of the report
F-101 Evaluation Form is
 Submitted in an enclosed, signed and stamped envelope.
S-101 Attendance Sheet is
o Submitted.
Daily Summary Sheets are
 Written for each day
 Attached to end of report
The report submitted
 In a spiral binding
 With a transparent front cover
The report is
 Typed in English (or Turkish) on computer
 Checked for any grammar and spelling mistakes
 The order of the report parts are in the order as required
A.2 THE CONTENT AND LAYOUT OF THE REPORT:
Cover Page is
 Prepared by making use of the provided Word Template
 Checked for correctness for all information
Table of Contents is
 Formatted well
 Checked page numbers
F-100 Training Site Approval Form is
 Attached as second page of the report
Introduction:
 Purpose and scope of the practical training is given
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Information about the training site and organization:
 Provide information about the training site and organization such as: Name and
location, Brief history, Field of business activity, Organization structure, Number
of engineers, Number of other technical personnel and workers.
 Not more than 5 pages in total
Main Sections:
 Everything that has been done and observed during practice should be given in full
detail
 All related data, tables and figures included in the text with outline numbering
 The number of pages of the main sections should be around the number of days of
the practical training (e.g. around 20 pages for 20 day training)
Discussion and Conclusions:
 Experience gained as well as observations and suggestions on technical working
performance of the firm should be discussed
Appendix:
 Supplementary data, tables and figures are presented here
A.3 THE STYLE AND FORMATTING
Page margins are
 3 cm. from left
 2.5 cm. elsewhere (from right, top and bottom)
The normal body of the text is typed in
 Times New Roman, 12 point font, 1.15 line spacing
 Justified both sides
HEADING STYLES
(Heading No – Font size – Style – Alignment – All Capital or First Letter Capital)
CHAPTER TITLES
 (Heading 1 – 14 – Bold – Centered – All Capitals)
1.1 MAIN HEADINGS
 (Heading 2 – 12 – Bold – Aligned Left – All Capitals)
1.1.1 First order sub headings
 (Heading 3 – 12 – Bold – Centered – First Letter Capital)
1.1.1.1 Second order sub headings
 (Heading 4 – 12 – Bold & Italic – Centered – First Letter Capital)
APPENDIX B: SAMPLE COVER PAGE
 A sample cover page is given on the following page. Copy and paste it to your
report. Do not forget to make neccessary changes and delete comment boxes.
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DELETE All Comment
Boxes
BEFORE PRINTING
including this one
FACULTY OF ENGINEERING
PRACTICAL TRAINING REPORT
by
Write your name
Ali ERCİYES
Write your
department name
Submitted to:
Industrial Engineering Department
Practical Training Commission
Subject: Summer Training I
Write one of these:
- Summer Training I
- Summer Training II
- Term Practice
at
NAKSAN Plastik ve Enerji San ve Tic. A.Ş.
Write the name of
the organization
September 2014
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