DAY 3:
EXCEL CHAPTER 1
Rahul Kavi
Rahul.Kavi@mail.wvu.edu
August 27, 2013
1
INTRODUCTION
• A Spreadsheet is a computer equivalent of
a ledger.
• Uses in accounting, keeping a track of
budget, charts, graphs, etc.
• Microsoft Excel is a spreadsheet program
used to create spreadsheets.
• Excel Trivia.
EXCEL WINDOW COMPONENTS
(2007)
Quick Access
Office Button Toolbar
Formula Bar
Home
Tab
Name Box
Active Cell
Status
Bar
Insert new worksheet
View Buttons
EXCEL 2010
NAVIGATING IN WORKSHEETS
Keystroke
Action
↑
Moves up one cell
↓
Moves down one cell
←
Moves left one cell
→
Moves right one cell
PageUp
Moves active cell up one screen
PageDown
Moves active cell down one screen
Home
Moves active cell to column A of current row
Ctrl Home
Moves active cell to cell A1
Ctrl End
Moves to the rightmost, lowermost active corner of the worksheet
F5
Displays the GoTo dialog box to enter any cell address
ENTERING DATA INTO
WORKSHEETS
Four types of data you can input:
• Text
• Date
• Values (numbers)
• Formulas
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FORMULAS
• Formulas are entries that have an equation
that calculates the value to display.
• Symbols
–
–
–
–
–
Addition +
Subtraction –
Multiplication *
Division /
Exponentiation ^
• Formulas must begin with =
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FORMULAS
• We DO NOT type in the numbers we are
looking for; we type in the equation.
• Easiest way to display all the formulas is
to press Ctrl + tilde(~) key.
• Ex: =SUM(A5:A10)
• Other Ex: AVERAGE, A1+B2, E3(E4*(D8/C6))
ORDER OF OPERATIONS
• PEMDAS
– Parentheses ()
– Exponentiation ^
– Multiplication *
– Division /
– Addition +
– Subtraction –
If unsure, use parentheses.
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AUTO FILL
• Copy formulas
– Repeat the formula on the next row
• Completing sequences
– 1, 2, 3, …
– 5, 10, 15, …
– January, February, March, …
– Whatever1, Whatever2, Whatever3, …
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MANAGING WORKSHEETS
•
•
•
•
•
•
Renaming Worksheets
Changing Tab Color
Insert
Delete
Move
Copy
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ROWS, COLUMNS & CELLS
• Each CELL is assigned a name according
to its COLUMN letter and ROW number.
• Ex – ‘E3‘
• insert a new row
– Click on the row number below where
you want the new row inserted
• insert a new column
• Insert/Delete Individual Cells
MANAGING ROWS AND
COLUMNS
•
•
•
•
•
Insert
Delete
Adjust Size
Hide
Unhide
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CELL RANGES
• A range is a rectangular group of cells in a
worksheet
– Can be one cell; may be entire worksheet
• Select a range
– Click and hold left mouse button and drag
from beginning of range to end
– Select first cell, then hold the Shift key
while clicking the last cell
• Example: A1:A10, A1:E6, A1:E1
CELL RANGES – OPERATIONS
• Move and Delete
– Drag or drop
– Cut and paste
• Copy, Paste, and Paste Special
• Auto Fill
– Copy the content of a cell or a range of cells
– Drag the fill handle over an adjacent cell or range of cells
• The fill handle is a small black square appearing in the
bottom-right corner of a cell
– Use to complete a sequence like years or months
SELECTING CELLS
• Select Ranges
– Adjacent (Shift)
– Nonadjacent (Ctrl)
– All data in range (Ctrl-A)
• Select Columns/Rows
• Select Entire Worksheet
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MOVING/COPYING CELLS
• Cut (Ctrl-x)/Paste (Ctrl-v) or Drag Selected
Cells
• Copy (Ctrl-c)/Paste (Ctrl-v)
• Cut/Copy/Paste Also Under Home Tab
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FORMATTING WORKSHEETS
•
•
•
•
Rename worksheets
Change Sheet Tab Color
Move, delete, copy or add worksheets
For all these operations right click on the
sheet tab and select the desired operation.
NEXT CLASS
• Data Analysis
• Page Setup/Printing
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