
Reports are difficult to define
 They range in size and content
 They can be presented orally or in written form
 In written form they can be sent a emails, memos,
letters or in manuscript format

Informal Report
 used to convey routine information
Formal Report
 Are prepared for senior manager or outside
company stakeholders and are used to make
important decision
 (see attachment)
Information reports present data without
analysis or recommendations.
Analytical reports provide analysis and
conclusions as well as data.

Most common organizational pattern for
informal business reports.
1. Introduction
2. Facts
3. Summary
This is what you should use for your report

Analyze your audience and purpose
Define the project.
Am I writing this report to inform, to analyze,
to solve a problem, or to persuade?

Gather data.
Analyze your data objectively.
• Present all sides of an issue.
• Separate fact from opinion.
• Use grammatically correct and appropriate
language.
• Cite sources

Introduction
 Explain why you are writing.
 Establish credibility of data and sources.
 Provide background.
 Identify the report purpose.
 Offer a preview of the findings.

Findings
 Organize chronologically, alphabetically, topically,
or by importance.
 Use appropriate headings.
 Use graphic highlighting for effective display.

Conclusion
 Present an fact-based review of your findings




Separate paragraphs and sentences
appropriately
Use a consistent type font
Include readable headlines
Strive for parallel construction
Information Reports
Progress Reports
Justification/Recommendation Reports
Feasibility Reports
Summary Reports
Minutes of Meetings