Page 1 of 37

Operating and Maintaining School Facilities and grounds……………………………………….………2
Facility Audits……………………………………………………………………………………….……..2
Custodians.…………………………………………………………………………………………….......4
Essential Functions ……………………………………………………………………………….…....4
Daily Duties……………………………………………………………………………………….....5
Weekly Duties………………………………………………………………………………………...5
Monthly……………………………………………………………………………………………...5
Winter and Spring Break………………………………………………………………………….....6
Summer Duties………………………………………………………………………………….…..6
Typical Minor Maintenance Duties for Custodians…………………………………………….….6
Custodial Schedule Form…………………………………………………………………………………..7
Custodial Inspection Form………………………………………………………………………………...9
Maintenance Request Form…………………………………………………………………………….…10
Outdoor and Grounds Management……………………………………………………………………...11
Grass Cutting and Trimming Procedures…………………………………………………………....11
End of Season Maintenance (Lawn mower, Snow blowers and Brushes)…………………….…12
Snow blower Maintenance………………………………………………………………………...13
Ground Maintenance Schedule and Inspection Report………………………………………….…..14
Cleaning Procedures……………………………………………………………………………………....15
Auditorium Cleaning and Care……………………………………………………………………….15
Daily Classroom Cleaning…………………………………………………………………………….16
Classroom Cleaning and Care Schedule……………………………………………………….…..17
Daily Corridor/Hallway Cleaning………………………………………………………………….…..18
Corridor and Entrance Care Schedule……………………………………………………………..19
Daily Gymnasium Cleaning…………………………………………………………………………..20
Gymnasium Care Schedule………………………………………………………………………...21
Nurses Office Cleaning Schedule…………………………………………………………….…..22
Daily Kitchen Cleaning……………………………………………………………………………….23
Kitchen and Cafeteria Cleaning and Maintenance………………………………………………..24
Daily Restroom Cleaning………………………………………………………………………….......25
Restroom Cleaning Schedule………………………………………………………………………26
Daily Locker Room Cleaning……………………………………………………………….........….27
Shower and Locker Room Care Schedule…………………………………………………..........28
Daily Stairway Cleaning………………………………………………………………………………29
Stairs and Stairwells Schedule……………………………………………………………………..30
Weight Lifting/Exercise Room Schedule………………………………………………………..31
Daily Lobby Cleaning………………………………………………………………………………….32
Daily Custodial Closet Care…………………………………………………………………………...33
Daily/Weekly Boiler Room/Mechanical Room Cleaning…………………………………………….34
Other Maintenance and Operating Issues………………………………………………………………..35
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School facility operations and maintenance exist to support the primary purpose of K-12 education: quality learning. The core responsibility is to ensure that through the provision of quality custodial and maintenance services- administrators, teachers, and students have an environment that is safe, healthy, and responsive to educational programming. A comprehensive facility custodial and maintenance program is a school district’s foremost tool for protecting its investment in school facilities. Moreover, preventive maintenance is the cornerstone of any effective maintenance initiative.
School facility operations services include the day-to-day running of the school facilities. These services include but are not limited to: energy management, HVAC, cleaning, inspections, opening and closing school; boiler operation; responding the daily emergencies; mowing grass; and generating work requests to maintenance.
School plant maintenance provides for the repair, replacement and renewal of failed infrastructure elements. There is no one way to maintain schools – they are a gamut of size, age, structural systems, etc. A well- designed facility management system generally encompasses four categories of maintenance: emergency (or response) maintenance, routine maintenance, preventive maintenance, and predictive maintenance. The one everyone dreads is emergency maintenance (the air conditioner fails on the warmest day of the year or the main water line breaks and floods the lunchroom). When the pencil sharpener in Room 12 finally needs to be replaced, it is routine maintenance . Preventive maintenance is the scheduled maintenance of a piece of equipment (such as the replacement of air conditioner filters every 10 weeks or the semiannual inspection of the water fountains). Finally, the cutting edge of facility management is now predictive maintenance , which uses sophisticated computer software to forecast the failure of equipment based on age, user demand, and performance measures.
A good maintenance program is built on a foundation of preventive maintenance. It begins with an audit of the buildings, grounds, and equipment. When planning preventive maintenance, decision-makers should consider how to most efficiently schedule the work— i.e., concurrently with academic breaks or other planned work. For example, preventive maintenance work such as boiler pipe replacements can be conducted while the boiler is out of commission for routine maintenance (such as when cleaning the scale and mud from inside the boiler or cleaning the manhole and handhold plates). Whereas emergency events demand immediate attention whenever they occur, preventive maintenance activities can be scheduled at a convenient time. Because a rigorous preventive maintenance system results in fewer emergency events, it tends to reduce disruptions to the school schedule.
A facility audit (or inventory) is a comprehensive review of a facility’s assets. Facility audits are the standard method for establishing baseline information about the components, policies, and procedures of a new or existing facility. An audit is a way of determining the ―status of the facility at a given time—that is, it provides a snapshot of how the various systems and components are operating. A primary objective of a facility audit is to measure the value of an aging asset relative to the cost of replacing that asset. Thus, facility audits are a tool for projecting future maintenance costs. Facility audits are accomplished by assessing buildings, grounds, and equipment; documenting the findings; and recommending service options to increase efficiency, reduce waste, and save money. Thus, an audit provides the landscape against which all facilities maintenance efforts and planning occur.
A facility audit is a data collection process, pure and simple. It should include data on all facilities, infrastructure, grounds, maintenance staff (e.g., specialized training courses attended), and equipment (including boilers and HVAC systems), floor finishes, plumbing fixtures, electrical distribution systems, heating and air conditioning controls, roof types, flooring, furniture, lighting, ceilings, fire alarms, doors and hardware, windows, technology, parking lots, athletic fields/structures, playground equipment and landscaping, and the building envelope. Other issues to consider during an audit include accessibility (does a facility meet the requirements of the
Americans with Disabilities Act, or ADA?), clean air, asbestos, fire, occupant safety, energy efficiency, susceptibility to vandalism, and instructional efficiency (e.g., alignment with state and local classroom standards).
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More specifically, building components include, but are not limited to: rooms interior walls interior doors floors plumbing electrical systems HVAC systems kitchens hardware egresses communication equipment (audio, video, and data) exterior envelope (walls and windows) roof and roofing materials foundations and basements
Grounds include, but are not limited to: courtyards unimproved fields athletic fields playgrounds parking lots
Equipment includes, but is not limited to: fixed equipment (motors, compressors, telephones, computers) tools (lawn mowers, snow blowers, leaf blowers, drills) vehicle fleets (buses, vans, trucks, cars) supplies (motor oil, cleaning agents, pesticides, and other chemicals)
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The Custodian is responsible for keeping assigned buildings clean, safe, functional, and secure in accordance with prescribed codes and established district policies and standards. A custodial worker must maintain all assigned buildings in a state of operational excellence such that they present no interruptions, distractions, or obstacles to the education program.
SUMMARY: Under general supervision, assists with cleaning and maintenance for inside and outside of MPS buildings.
ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Maintain building interior by: washing, dusting, clean mirrors and fixtures; washing windows, counters and walls; sweeping, vacuuming, scrubbing and waxing floors; cleaning and supplying lavatories; replacing light bulbs.

Maintain building exterior by: removing litter, mowing, maintain shrubbery, edging and trimming of lawns; removing snow and ice from walkways and steps.

Assist in lifting and moving furniture, setting up portable staging, arranging of classroom furnishings, and other materials

Utilizes proper safety precautions in all work performed; cleans up spills and unsafe conditions in a timely manner and according to procedures.
 Follows manufacturer’s directions for use and dilution of all chemicals and cleaning products.

Recognizes, avoids, and reports unsafe acts, conditions, accidents and injuries; reports security issues and illegal activities.

Provides customer service as needed, responds to requests, and assists co-workers, students and visitors.

Attend seminars and training sessions as provided by management.

Opens and closes facilities and sets security systems; responds to emergency situations including call backs for break-ins and mechanical problems; assists with safety drills and annual cleaning duties.

Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
 Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.

Maintains absolute confidentiality of work-related issues, records and MPS information.

Other duties or tasks may be assigned on an as-needed basis

At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.
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
Perform general cleanup—to all incidents as they arise.

Inspect entrances and sidewalks for damage, clutter/dirt, or other hazards.

Vacuum all entrance mats and sweep sidewalk up to 10 feet from entrance.

Wet mop inside of entrances if wet or in bad condition.

Sweep all stairways.

Vacuum all carpeted corridors.

Clip all carpet sprigs as necessary.

Remove all spots from carpet.

Remove gum from floors.

Dust mop corridors, spot mop or auto scrub as needed.

Dust mop and/or sweep tiled classrooms and corner. Wet mop if needed.

Vacuum all carpeted areas. Pick up any paper left on floor.

Make sure rooms appear orderly.

Empty all trash cans (rinse, wash, and replace liner if needed).

Put all trash in dumpsters.

Replace defective light bulbs as needed.

Clean all main entrance windows/door glass.

Clean/disinfect all surfaces in restrooms.

Clean/disinfect all drinking fountains.

Lock all doors as directed by the EIC/administration or designee.

Lock all outside doors as soon as daily activities are over.

Close and lock windows.

Clean all equipment after use (e.g., mop buckets and custodian’s service sink).

Hang up brooms, dust mops, and wet mops.

Clean and straighten janitor’s closet.

Keep shelves and supplies in neat order and stocked with supplies.

Turn in any items or articles found to the office.

Check entire area for vandalism and report to the EIC

Assist other employees with cleanup after large activities (e.g., after a basketball game).

Sweep under all entrance mats.

Vacuum all carpets thoroughly in all rooms and work areas accordingly.

Wet mop or auto scrub tiled areas.

Dust in rooms, lockers, and corridors.

Spot clean walls and lockers.

Clean door glass.

Clean display case glass, if needed.

Check the furniture once a week for damage and report it to the EIC.

Check all playground equipment for damage or unsafe conditions and create work order for repairs.
Vacuum or clean all intakes and exhaust ventilating louvers in ceiling of every room.
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Clean out all storage rooms.
Light-scrub and finish all hard tile floors.
Extract carpeted rooms as needed.
Extract entrance mats.
Dust all rooms.
Wash all desktops.
Scrub floors and clean all walls and partitions in restrooms.
Wash all windows inside and out.
Wash all furniture.
Wash all walls.
Remove all dirt from lights and high-dust everything.
Wash all doors and frames. Pay special attention around lock assembly.
Scrub all floors and recoat with floor finish, strip if needed.
Thoroughly vacuum all carpeted areas and extract.

Completely clean all fixtures, sinks, counters, ceiling, cabinets.

Thoroughly clean top and bottom of lunchroom tables.

Clean radiators
The list below identifies some of the typical minor maintenance activities that custodians are responsible for;

Replace defective lamps (lighting fixtures, exit lamps, etc.)

Replace/repair chair and desk glides.

Install/repair pencil sharpeners.

Monitor HVAC equipment, thermostats, etc. and reset controls when needed.

Replace HVAC filters.

Remove and dispose of trash and debris in gutters and on roofs.

Maintain landscape by mowing, trim mowing, edging and weed whipping.

Prune shrubs, trees, etc.

Trim around fences, playground equipment, trees/shrubs, signposts, and building.

Maintain indoor equipment in a cleanly manner.

Maintain outdoor seasonal equipment.

Remove minor drain blockages in sinks, drinking fountains, toilet etc.
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NAME______________________________________________________
SCHOOL____________________________________WORK HOURS_____________________________
1.
Community restrooms are checked (other than scheduled cleaning) twice in the a.m. and twice in the p.m.
2.
Replace all custodial supplies in your station.
3. Report whatever portion of an assignment you are unable to complete to the Engineer-in-Charge when
scheduling difficulties or additional work assignments arise.
4.
It is your responsibility to consult with the Engineer-in-Charge when there is a question about your schedule, methods of cleaning or whenever any problems develop.
5.
It shall be understood that the Engineer-in-Charge may add work assignments to your schedule should the need arise.
6.
A copy of your current work schedule is to be kept in your slop sink station.
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School:
Date:
AREA INSPECTED
Entrances & Lobby
Offices
Classrooms
Restrooms
Corridors & Stairwells
Lounges
Gymnasium
Locker Rooms
Dining Area
Kitchen
Custodial Closets
Other Storage Areas
Trash Dumpster Area
Grounds, Shrubbery, and
Landscaping
Parking Areas
Driveways
Doors, Windows, and Hardware
Structural Components and Roof
Plumbing System,
Fixtures, and Equipment
Mechanical Equipment and Controls
Custodian:
Inspected by:
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Employee's Name
Email Room number
Date
Identify below the need for maintenance. Include Location (room number, teacher name, hallway, specific piece of equipment, etc.) and description of work to be done.
Employee's Signature
Principal's Signature (required)
For Operations Office Use
Approved by:
Order of Importance:
Must do now
As soon as possible
As time permits
Maintenance Personnel Assigned
Inspected upon Completion by Date
Date
Date
Date
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The entire school grounds must be properly maintained on a routine and preventive basis. School grounds can be defined as the full extent of all school property, including school sites, the central office, and other administrative or support facilities. This includes, but is not limited, to:
 courtyards
 exterior lighting and signage
 outdoor learning equipment
 modular facilities
 paved surfaces (e.g., sidewalks, parking lots, and roads)
 athletic fields (including synthetic surfaces such as Astroturf )
 vacant property owned by the district
Duties consist of keeping school grounds clear of trash, glass, leaves, and other debris; sweeping sidewalks, parking lots, and paved play areas; hosing down sidewalks, steps, and outside entrance areas; maintaining the lawn in a neat and presentable condition by mowing grass, trimming around the building, sidewalks, fence lines, trees and shrubs, etc.; pulling weeds and trimming shrubbery as necessary; and spreading mulch in tot-lots as needed. During winter, months remove snow and ice from sidewalks, entrances, and bus loading and unloading areas.

Inspect lawn areas daily for debris and remove.

Follow all training videos and manuals for operating procedures for the equipment being used.

Routine maintenance checks, Fuel, Oil, Coolant, Hydraulic fluids, Tire pressure, Deck wheels, Cleaning decks, Cleaning radiator grills, Check condition of blades, Drive belts, Lights etc. (Before Mowing).

Use proper PPE, contact EH&S if you have inventory concerns.

Repairs or equipment concerns need to be reported promptly, fill out the work repair request no later than the end of the workday.

Fueling needs to be done at the end of the day along with deck inspection and cleaning to prepare for future readiness.
 Cutting/Trimming will follow your work schedule, sign and date “Grounds Maintenance Schedule” log sheet when routine grounds tasks are completed.

Rain delays may cause schedule adjustments to complete cutting and trimming within 5 to 10 day reoccurring cycles or grass height exceeds four (4) inches. Contact Supervisor with questions or concerns regarding quality grounds.

Trimming, weed-whipping is to occur bi-weekly or in accordance with specific site schedule.

Maximum grass height is 3-4 inches, adjust cutting schedule as appropriate to maintain well groomed and consistently groomed lawn or in accordance with specific site schedule.

During Holidays, Weather conditions, Construction, Break downs, labor shortage and the scheduling of sporting events schedules maybe subject to adjustments by Supervisor.

Some sites/conditions may warranty lawn cutting twice per week due to growing season etc.

Possible, double cutting and in different directions: East – West, North – South and Cross cutting could be warranted.

Mowers need to stay off all track surfaces as much as possible, No dropping of mower decks on any athletic track surface or turning machines around on the track surfaces.

At times, remove any garbage or debris from lawns prior to mowing/cutting.

Cutting and trimming is expected to be performed on a reoccurring and scheduled basis to ensure consistent quality outcomes.

Monitoring or inspecting conditions is required daily, mowing is expected to occur within 5 day intervals, but no greater than 10 days or a lawn height of 3- 4 inches. Adjust schedule as conditions warrant.

All trash, benches, trash barrels, misc. needs to be picked up or moved during mowing. (Going around items is not acceptable or is cutting trash with the mower)

Fence line spraying needs to follow the Health and Safety Pesticide/ Herbicide Application Schedule and tracked in the trimming book as for public information.

Grass clippings, leaves left on sidewalks, tracks and driveways should be blown or swept clean.
Blowing yard waste into the public street is against City Ordinances.
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
This is a must! Drain and run out remaining gas in tank and carburetor until empty and engines stop running!

Remove plug wire from plug to prevent engine from accidentally starting while performing maintenance.

Drain and collect oil from engine (4 stroke engines only) according to procedures for the model of equipment. Properly dispose of oil for recycling and pick up by Environmental Health and Safety.
Replace plug to oil sump.

While empty of all fuel and oil tip equipment on end.

Clean / hose down and remove all debris from bottom. (This should also be done periodically during the season)

For mowers inspect condition of blades for wear and sharpness, check tires, belts, air filter etc.
Submit work order for needed repairs.

For blower/brushes, check tires, belts, augers, shear pins, skid shoes, housing etc. Submit work orders for repairs needed.

Carefully return equipment to upright position.

Add appropriate oil to proper level.

Store in upright position.
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
Clearly mark all equipment that uses mixed gas!

Use only pre mixed two-cycle gas. You should have a 2-1/2 gallon gas can dedicated for mixed gas.
Use 1 package Opti-2 to 2-1/2 gallons of gas. That mixture can now be used in all two cycle equipment
(pups, lawn mowers, weed whips, leaf blowers) etc. Opti -2 replaces the need to mix for different gas/oil ratios.

Check auger and wear bar, check belt. Tighten loose bolts, nuts and screws, make sure the chute operates smoothly and spray some lubricant on moving parts as needed.

This should be done monthly during the snow removal season.

FYI-Cooking spray or lubricant spray in the chute can helps when removing wet, heavy snow.

End of season maintenance- remove excess mixed gas to a gas can that is marked for 2 cycle fuel/mixed gas and run until completely out of gas.

Inspect thoroughly for loosing and missing bolts, broken or cracked housing etc.

Check auger and wear bar, check belts. Tighten loose bolts, nuts and screws,

Hose down to remove any dirt or sand before storing.

Store snow blower the upright position .

Check oil level every time you use the blower! Add SAE 5W30# oil as needed to the proper level. If the oil starts to looks black or smell burnt, do a complete oil change, this is especially important for new equipment – follow recommended service info for “break in period "provided in the manual.

During snow removal season, check operation, Check tires, listen for unusual noises such as grinding, rattling or “funny engine noise”.

Submit work orders early and as necessary to prevent costly repairs.

Make sure all engineers using the equipment understand what checks they need to make before use and to let the EIC know right away if service is needed.
Shear Pins-2 stage snow blower impellers and augers are partially held in place by little bolts called shear pins. These pins are designed to break under the strain of a specific level of torque, such as when something jams up the turning auger blades.


Never allow the auger blades to touch the ground.

Replace scrapers on schedule.

Replace skid shoes on 2 stage snow blowers before they wear to the level of the housing.
When replacing shear pins, make sure that they are O.E.M. parts.

Do not allow sand, gravel, or other high-grit material to enter the snow blower. (Two-stage impellers are often ruined this way.)

For extra wear prevention, set the snow blower's scraper to ride just above the ground (about 1/8").
Many users prefer to set their scrapers to ground level, which is fine, but doing so will increase the rate of wear to the part.

After gas and oil has been removed tip the blower back to inspect the bottom, you should check for wear on the impeller, auger blades, scraper bar and skid shoes. Submit work orders if needed.

Return blower to upright position and add some SAE 5W30# oil to dip stick/fill hole and allow it to drain until the oil is clean coming out. Install and tighten the drain plug. Fill with oil using a little less than the amount removed as a guide, or refer to the owner’s manual. Make sure to fill between the marks on the dipstick

Clean/hose down blower to remove any salt, dirt, sand and debris.

Check tires and store in upright position.
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Site Name:
EIC Name:
Supevisor Name:
Task
Actual date work completed
Frequency Monday Tuesday Wednesday Thursday Friday
Outside cleaning
Trimming of shrubs
Daily
Monthly
Sidewalk and fence line trimming Bi-weekly
Weeding/trimming other areas
Sprinkling and or watering
Mowing/Cutting of lawn
Bi-weekly
As appropriate
Weekly
Current Conditions - Building Grounds
Current Conditions - Community Garden
EIC Signature
Good
Good
Fair
Fair
Poor
Poor
Supervisor Signature
Supervisors Inspection date:
Comments: Brief narrative about conditions and/or barriers during this bi-weekly inspection period. Note any major grounds issues such as dead tree limbs, erosion etc. Note corrective actions being implemented to improve conditions including contact information if applicable.
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This consists of all cleaning associated with the auditorium area such as: stage, prop room, dressing room, orchestra pit, ticket booth, and seating areas, including proper care of floor surfaces, carpeting, and auditorium equipment.
Daily Weekly Monthly Annually As Required DUTIES
Sweep/vacuum aisles
Sweep/vacuum floor areas
Clean/vacuum upholstered seats
Clean stage
Clean orchestra pit
Clean dressing rooms
Clean restrooms
Empty waste receptacles
Replace light bulbs/tubes
Clean prop room
Dust walls
Wash walls
Wash doors and door frames
Remove graffiti
Clean ticket booth
Wet mop hard surface floors
Remove chewing gum, tar, etc.
Spot clean upholstery & carpet
Shampoo/extract carpet
Hard surface floor maintenance
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DAILY CLASSROOM CLEANING
Standard: Upon completion of this work activity, the classroom must be clean and safe with furniture positioned in an orderly arrangement. Floor surfaces must be free of dirt, stains, or other accumulations.
Flat and vertical surfaces are to be dust free, and trash is to be emptied. Classrooms are to be secured after cleaning.
Equipment and Materials Needed
1. Equipment cart
2. Vacuum
3. 18” swivel dust mop
4. Treated dust cloth or dusting tool
5. Dust pan and counter brush
6. Can liners
7. Spray cleaner disinfectant (10-12oz bottle), glass cleaner (10-12oz bottle)
8. Damp mop, bucket, wringer
9. Putty knife for non-carpeted floor, bone knife for carpeted floors
10. Carpet spotting material
Work Flow
 Remove large pieces of litter from floor, empty pencil sharpener if necessary.

Empty trash and replace can liners.

Dust flat and vertical classroom surfaces.

Dust mop all hard floor surfaces, sweeping material toward the classroom door.

Vacuum all carpeted floor surfaces.

Spot (damp) mop all hard floor surfaces if necessary.

Spot clean stains on carpeted floor surfaces if necessary.

Spot clean stains on wall surface areas if necessary, clean classroom door glass if necessary.

Order (arrange) classroom furniture.

Secure the classroom (lights off, close and lock windows and classroom entry doors).
minutes per classroom of 1000 square feet.
1.
Protective hand wear – non-sterile latex or cloth gloves
2.
Protective mask (if needed for dust)
Commentary – Develop a “work flow” as you clean classrooms. Move floor surface dirt from the far end of the classroom towards the entrance door area. Move classroom furniture back into place after cleaning, or alternate the placement of the furniture on an every other day basis. Chalkboard and/or whiteboard cleaning may be included on an occasional basis, especially in the secondary buildings. Empty vacuum cleaner bags daily if necessary; checking vacuum belts and cords daily. Be sure the classroom is neatly arranged and secured when cleaning is completed.
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This will include emptying pencil sharpeners and wastebaskets; cleaning chalkboards and chalk trays; damp wiping or dusting of desks, tables, cabinets, and other specified surfaces; cleaning student cloak closets, sinks, and toilets in assigned work areas; sweeping/dry mopping and wet mopping of floors; vacuuming carpets; washing windows; adjusting venetian blinds and drapes uniformly.
DUTIES
Dust mop floor
Empty pencil sharpeners
Empty wastebaskets
Secure windows
Adjust blinds/drapes uniformly
Wash sink & fittings
Wash windows & window sills
Dust window sills
Wash wood work & trim
Wash doors & frames
Wash baseboards
Wash furniture
Wash lights & fixtures
Clean chalkboards & trays
Clean venetian blinds
Dust walls & ceiling corners
Vacuum carpet/rugs
Dust wipe clock, TV, etc.
Replace light tubes
Wet mop and/or spray buff floor
Scrub/strip & refinish floor
Daily Weekly Monthly Annually As Required
Page 18 of 37

DAILY CORRIDOR/HALLWAY CLEANING
Standard: Upon completion of this work activity, corridors/hallways must be clean and safe. Floor surface areas are to be free of litter and dirt, and all horizontal and vertical surfaces to be dust-free. Door glass and wall surface areas are to be free of dirt, stains and graffiti. Corridors are to be well lighted, and free of clutter.
Equipment and Materials Needed (Basic)
1.
Large area swivel dust mop (36, 48, or 60 inch)
2.
Large area vacuum for carpeted hallways
3.
Dust pan and counter brush, putty knife
4.
Treated dust cloth or dusting tool
5.
Glass cleaner, wiping towels or squeegee.
6.
Wet mop, bucket, wringer
7.
Upholstery and carpet spotting cleaning equipment
8.
Spray bottle with neutral cleaner
9.
Spray bottle with disinfectant cleaner for sinks, drinking fountains
10.
Wet floor sign(s)
11. Automatic floor machine (if necessary)
Work Flow

Pick up large pieces of litter off of hallway floor surface areas.

Complete high dusting (clocks, fire horns, window casings and ledges, ceiling joints).

Complete other dusting (vertical and horizontal surfaces, furniture, classroom door casings).

Spot clean all corridor walls. Wall surface areas around drinking fountains and door hardware deserve attention. Re-lamp lighting as needed.

Clean glass in and around entrance and classroom doors. Include showcase door glass also.

Clean and disinfect drinking fountains and/or other fixtures in the area.

Spot clean all upholstered furniture.

Clean door kick plates on a weekly basis or as needed.

Dust mop the corridor floor surface. Begin by outlining or edging the hallway. Dust mop under tables, chairs, corners, and floor mats. Then precede to dust mop the main hallway area.

Vacuum carpeted floor surface areas. Spot clean carpets as necessary.

Damp mop hard floor surface areas. Corridors are to be kept free of standing water, spots, and stains.
Mop in an even side to side fashion, changing the water as necessary. Use auto-scrubber if necessary.

Vacuum walk-off matting.

Secure the area (lights off, windows and doors closed and locked).

Place wet floor signs if necessary.
Time Duration: 8 minutes per 1000 square feet of corridor.
Personal Protective Equipment: Protective hand gear: disposable non-sterile latex gloves .
Commentary: Corridors should reflect a high level of safety and cleaning. Corridors are used by students and staff, and must be clean and free of clutter in case the facility needs to be evacuated. This area should be checked frequently during the first and second shift, especially when the general public may visit the facility. Use clean mops, changing them as necessary.
Page 19 of 37

This will include all cleaning in corridors and lobby entrances; removing all loose paper, trash and rubbish; removing gum and heel marks from the floors; cleaning drinking fountains and glass surfaces in the areas; mopping up wet spots due to weather, leaks or spills; keeping walk-off mats clean; and proper care and maintenance of equipment and materials used. When floors are wet or slippery, keep warning signs in place.
DUTIES Daily Weekly Monthly Annually
As
Required
Dust mop floors & steps
Secure windows & doors
Wash fountains & fittings
Wash windows & sills
Wash doors, frames & glass
Wash entrance doors & glass
Wash lockers
Wash woodwork & trim
Wash lights & fixtures
Wash steps & handrails
Dust walls & ceiling corners
Dust off tops of lockers, exit lights & clocks
Damp wipe walls
Clean exhibit cases & art work
Clean/vacuum walk-off mats/other carpeted areas
Clean/shampoo carpeted areas
Spot/wet mop floors
Spray buff floors
Scrub or strip floors
Refinish floors
Page 20 of 37

Standard: Upon completion of this work activity, all surface areas in the gym should be clean and safe.
Floor surfaces must be free of dirt and debris, with all other horizontal and vertical surfaces free of dust. Door glass and wall surfaces are to be free of dirt, stains, and graffiti. The proper maintenance of wood gym floors is a daily process involving consistent (daily) cleaning procedures and floor product application. Gymnasiums are to be well lighted with light fixtures re-lamped as needed. Check all door hardware and repair/replace as necessary.
1.
Horizontal and Vertical Dusting Tools
2.
Large Area Swivel Kex Mops
3.
Damp Mop Equipment (bucket, wringer, clean mop)
4.
Putty Knife
5.
Window/Glass Cleaning Equipment
6.
Restroom Cleaning Material for Drinking Fountains
7.
Auto-Scrubber with appropriate cleaner

Empty all trash containers and replace liners as necessary

Dust/damp wipe all accessible vertical and horizontal surfaces, remove all graffiti

Dust mop bleachers, damp wipe if necessary, remove gum and debris. Clean all bench seating monthly during the off-season, and check the bench seating before each event during season. Replace damaged or missing seats

Dust mop underneath bleachers, wet mop if necessary

Disinfect all drinking fountains and other restroom fixtures in the area. Damp wipe tile around fountain areas. Follow procedures as written in the restroom cleaning protocols.

Spot clean walls and clean door glass as needed

Monitor and clean out all floor level cold air returns as needed.

Sweep and damp mop the gym floor surface, and run the auto-scrubber as needed. Remove spots and gum/debris on a daily basis.

Clean out all entrance areas and floor mats (if present) on a daily basis.

Clean all equipment and order the custodial closets when finished. Shut lights off and secure the area.
Time Duration
6 minutes per 1000 square feet, contingent on size and scope of gym
Personal Protective Equipment – Disposable latex or non-latex gloves
Commentary: To maximize the investment in the gym floor, and to retain a high level of appearance, a wellplanned floor maintenance program should be implemented. Work to establish a policy of “no street shoes” on the floor. Twice daily dust mopping of the floor will enhance the floor appearance and lend to the longevity of the floor. Treat the dust mop at the end of the shift. After the gym has been dust mopped, shake the mop vigorously to free all dirt and dust clinging to the mop strands.
Page 21 of 37

Includes all cleaning associated with the gymnasium such as; dust mopping before and after athletic events; spot mopping for spills as necessary; cleaning and emptying waste receptacles; washing walls, doors, door frames, and windows; cleaning trash and debris from under and around the bleachers; and replacing light bulbs/tubes as necessary.
Dust mop floor
DUTIES
Spot mop floors
Dust walls and bleachers
Wash walls and bleachers
Wash doors and door frames
Wash door glass
Empty trash receptacles
Clean under bleachers
Check bleacher operation
Perform bleacher safety checks
Check partition operators
Check backboard operators
Check volleyball pole anchors
Replace burned out light bulbs
Remove gum/tar from floor
Remove graffiti
Wash windows
Wash light fixtures
Secure windows and doors
Do regular floor maintenance
Daily Weekly Monthly Annually As Required
Page 22 of 37

The health room is one of the most critical areas in our buildings where regular and proper cleaning is important.
Health rooms are occupied by students that have cuts, scrapes, contagious infections, and illnesses. Proper cleaning daily is best to control bacteria and odors in the health rooms. Equipment needed for proper cleaning is just as important. Only use the wet mops and bowl swabs labeled for use in the health room restrooms.
DUTIES Daily Weekly
Wash sinks/basins & fittings
Wash urinals & fittings
Wash commodes including seats
Wash windows
Wash walls & ceiling
Wash lights & fixtures
Damp wipe partitions & walls
Polish metal work
Clean mirrors
Empty waste receptacles
Clean soap dispensers
Fill toilet tissue dispenser
Fill paper towel dispenser
Fill sanitary napkin dispenser
Fill soap dispenser
Wet mop floor using germicidal disinfectant cleaner
Secure windows.
Replace light bulbs
Do regular floor maintenance
Strip and refinish floors
Monthly Annually As Required
Page 23 of 37

DAILY KITCHEN CLEANING
Standard: Upon the completion of this work activity, the kitchen must be clean and safe. The kitchen area must receive excellent cleaning attention because of food preparation and storage. Accumulated material or spills on floor and other surfaces must be removed daily. Proper lighting must be evident due to food preparation and distribution. Lighting fixtures are to be re-lamped as necessary. Kitchen hood and exhaust equipment should be checked and cleaned as necessary to effect proper ventilation.
Equipment and Materials Needed
1.
Dust Mop
2.
Damp Mop, Bucket, Wringer
3.
Dust Pan and Counter Brush
4.
Putty Knife
5.
Spray Disinfectant, Glass Cleaner, Restroom Cleaning Materials
6.
Dusting Tool
7.
Paper Towels, Soap, Toilet Paper (if necessary)
8.
Can Liners
Work Flow

Empty trash and replace can liners.

Dust vertical and horizontal surfaces, including window sills.

Clean counters if necessary.

Dust mop floor surfaces. Remove accumulations with a putty knife.

Disinfect sinks and/or restrooms adjacent to kitchen, if applicable. Follow established GRPS restroom cleaning guidelines.

Replenish all paper products and soap.

Routinely damp wipe door knobs and door frames, clean glasswork as necessary.

Turn off lights. Secure all doors and windows.
Time Duration: Average 30 minutes per 1000 square feet - contingent on size of kitchen area. Elementary and Secondary school kitchens vary in size and demand. Time parameters should be determined out at the building level.
Personal Protective Equipment: Disposable latex or non-latex gloves.
Commentary: Kitchen areas by necessity are to be cleaned daily. Health inspections of facility kitchens are performed regularly, and the proper sanitation of such areas is very important. Following the established guidelines above will prevent violations of inspection standards.
Page 24 of 37

This will include removing trash/garbage from the kitchen and dining areas; washing and sanitizing trash/garbage containers; washing overhead hoods, ducts, pipes, and filters; cleaning refrigerator/walk-in box floors; washing walls, windows, doors, and door frames; wet mopping the kitchen and dining area floors with a germicidal disinfectant cleaner; setting up tables before lunch; putting tables away after lunch; and the proper care and maintenance of the cleaning equipment.
DUTIES
Wash hoods, filters, ducts, etc.
Wash trash/garbage cans
Wash door sills
Wash doors & door frames
Wash windows & sills
Wash walls, woodwork & trim
Wash lights & fixtures
Clean venetian blinds
Clean ventilating fans
Clean grease traps
Dispose of trash/garbage
Sweep cafeteria floor
Wet mop cafeteria floor
Wet mop kitchen floor
Spot mop floors - due to spills
Clean drinking fountains
Replace light tubes
Secure windows & doors
Spray buff cafeteria floor
Do regular floor maintenance
Daily Weekly Monthly Annually As Required
Page 25 of 37

DAILY RESTROOM CLEANING
Standard: Upon completion of this work activity, restrooms are to be clean and safe with all fixtures and floors sanitized. Soap and paper products are to be replenished daily if needed. Wall surfaces and mirrors are to be clean and graffiti-free. The restroom should be free of unhealthy odors.
Equipment and Materials Needed (Basic)
1.
Equipment cart, light bristle push broom.
2.
Disinfectant, glass cleaner, graffiti remover.
3.
Disposable wiping towels or rags.
4.
One-gallon pump sprayer or 10-12 oz. spray bottle for disinfectant.
5.
Pails, bowl mops, semi-abrasive cleaning pads.
6.
Wet mop equipment (mop, bucket, wringer).
7.
Wet floor signs.
8.
Putty knife.
9.
Can liners.
10.
Blood-borne clean-up kit
Work Flow for 9 step process

Spray all restroom fixtures (sinks, urinals, toilets) with a disinfectant solution. Spray wall areas (if necessary) around these fixtures to control unhealthy odors. Let stand.

Remove litter from floor areas, check ceilings for paper litter and remove if necessary.

Empty trash.

Refill soap and paper products. Clean all mirrors. Spot clean around paper product dispensers.

Dust flat and vertical surfaces if necessary (window ledges, corners, etc.)

Swab out urinals and toilet bowls. Clean outside areas of these fixtures also.

With sponge or semi-abrasive pad, clean sink bowls and outsides/undersides of sinks.

Wipe dry all chrome, undersides of sinks and urinals, toilet seats. Let the rest of the fixtures air dry.

Remove graffiti from wall surface areas. Check restroom lighting for burned out bulbs.

Wet-mop floor with disinfectant solution. Check floor drain(s) for unhealthy odors. Pour disinfectant

 solution into drain if necessary.
Secure the restrooms (lights off, close and lock all windows and entry doors).
Place wet floor signs if necessary.
Time Duration: 2.5 minutes per fixture for average K-12 restroom. The total (average) elapsed cleaning time 20 minutes.
Personal Protective Equipment
1.
Protective hand wear: disposable non-sterile latex gloves.
2.
Protective mask and eye protection (goggles).
3.
Shoe covers, gown (required if major bodily fluid spills are present).
Commentary – Develop a three-step “ spray-swab-wipe” cleaning process. Use separate solutions for sanitizing sinks as opposed to urinals and toilets, and never mix cleaning agents. Maintain a healthy air-flow in the rest room. Dispose of all wiping towels as you leave the work area. Secure the restroom when work is completed.
Process md 1.11.07
I understand this training protocol:
Signed: __________________________
Date: ____________________________
Page 26 of 37

The restroom is one of the most critical areas in our buildings where regular and proper cleaning is important. Restrooms that are dirty and have offensive odors cause germs and diseases that pose a threat to good health. Proper cleaning daily is the best way to control bacteria and odors in the restrooms.
Equipment needed for proper cleaning is just as important. The equipment used for the restroom should not be used elsewhere. If possible, mark mops, brooms, and bowl swabs to identify them just for the restrooms so no one else will use them in other areas. The items needed to clean a restroom are: rubber gloves, wet floor sign, broom, dust pan, wet mop, mop bucket and wringer, spray bottles, sponges, putty knife, bowl brush, bowl swabs, germicidal disinfectant cleaner, cream cleanser, hand soap, glass cleaner, hand towels, toilet tissue, sanitary napkins, and disposable sanitary napkin bags.
Safety precautions should always be used to prevent accidents and injuries to self and others.
First: Use wet floor signs. These let others know that the janitor is working in the restroom and that the floor is wet.
Second: Wear rubber gloves. This will prevent contact of bacteria and germs to hands.
Third: The only chemicals used are germicidal disinfectant cleaner, window cleaner, extractor chemical, and stripper. Do not mix any cleaning chemicals together under any circumstances.
Fourth: Report all necessary repairs of lights, plumbing, or fixtures, and put up an out-of-order sign.
DUTIES
Wash sinks/basins & fittings
Wash urinals & fittings
Wash commodes including seats
Wash windows
Wash walls & ceiling
Wash lights & fixtures
Damp wipe partitions & walls
Polish metal work
Clean mirrors
Empty waste receptacles
Clean soap dispensers
Fill toilet tissue dispenser
Fill paper towel dispenser
Fill sanitary napkin dispenser
Fill soap dispenser
Wet mop floor
Secure windows
Replace light bulbs
Do regular floor maintenance
Daily Weekly Monthly Annually As Required
Page 27 of 37

DAILY LOCKER ROOM CLEANING
Standard: Upon completion of this work activity, locker rooms are to be clean and safe with all fixtures and floors sanitized. Shower trees are to be included. Soap and paper products are to be replenished daily if needed.
Wall surfaces and mirrors are to be clean and graffiti-free. The locker room should be well ventilated and free of unhealthy odors.
Equipment and Materials Needed (Basic)
1.
Equipment cart, light bristle push broom.
2.
Disinfectant, glass cleaner, graffiti remover.
3.
Disposable wiping towels or rags.
4.
One-gallon pump sprayer or 10-12 oz. spray bottle for disinfectant.
5.
Pails, bowl mops, semi-abrasive cleaning pads.
6.
Wet mop equipment (mop, bucket, wringer).
7.
Wet floor signs.
8.
Putty knife.
9.
Can liners.
10.
Blood-borne clean-up kit
Work Flow

Spray all fixtures and shower trees (if applicable) with a disinfectant solution. Spray wall surface areas and floors around urinals and toilets to control unhealthy odors. Let stand.

Pick up or sweep large pieces of paper off the floor. Check ceiling and wall areas for the same, remove
 paper or other accumulations if necessary.

Empty trash.

Dust horizontal and vertical surfaces such as clocks, air vents, partition frames, and locker tops.
Check and refill paper and soap dispensers.

Swab out urinals and toilet bowls. Clean outside areas of these fixtures also.

With sponge or semi-abrasive pad, clean sink bowls and outsides/undersides of sinks.

Wipe dry all chrome, undersides of sinks and urinals, and toilet seats. Let the rest of the fixtures air dry.

Remove graffiti from wall surface areas. Check restroom lighting for burned out bulbs and change if time allows.

Wet-mop the floor with a disinfectant solution. Work from the farthest end of the locker room towards the entrance door. Check the floor drains for unhealthy odors.

Secure the locker rooms (lights off, close and lock all windows and entry doors).

Place wet floor signs if necessary.
Time Duration: 2.5 minutes per fixture, total elapsed time per average locker room 25 minutes.
Personal Protective Equipment
1.
Protective hand wear: disposable non-sterile latex gloves.
2.
Protective mask and eye protection (goggles).
3.
Shoe covers, gown (required if major bodily fluid spills are present).
Commentary – Develop a three-step “spray-swab-wipe” cleaning process. Use separate solutions for sanitizing sinks as opposed to urinals and toilets, and never mix cleaning agents. Maintain a healthy air-flow in the locker room. Dispose of all wiping towels as you leave the locker room area. Report all maintenance repairs as necessary.
Page 28 of 37

This will include all cleaning in shower and locker rooms such as: emptying all waste receptacles; servicing sanitary napkin dispensers, if provided; dusting ledges, grills, and locker tops; cleaning of walls, mirrors, shelves, windows and window sills, stall partitions and doors, wash basins, commodes and urinals; polishing metal work; and sweeping, mopping, and scrubbing of floors.
Daily Weekly DUTIES
Empty waste receptacles
Sweep locker/shower room
Wet mop and disinfect locker room area
Wet mop and disinfect shower room area
Clean metal work
Clean locker tops
Fill paper towel dispensers
Fill toilet tissue dispensers
Fill soap dispensers
Fill sanitary napkin dispenser
Wash and disinfect walls and shower stalls
Wash and disinfect stall partitions
Wash and disinfect sinks/basins
Wash and disinfect commodes
Wash and disinfect urinals
Wash mirrors
Wash and disinfect shelves
Wash and disinfect doors
Replace light bulbs
Do regular floor maintenance
Monthly Annually As Required
Page 29 of 37

DAILY STAIRWAY CLEANING
Standard: Upon completion of this work activity, stairways and landings must be clean and safe. Stair and landing surfaces (walls/floors) must be free of litter, dust, dirt, and stains. Stairways should be policed several times a day if possible, be graffiti free and well lighted.
Equipment and Materials Needed (Basic)
1.
Equipment cart
2.
Push broom, swivel kex mop if needed
3.
Treated dust cloth or similar dusting tools for high and low dusting
4.
Damp mop, bucket, wringer
5.
Graffiti remover, spray bottle with neutral cleaner for wall surface areas
6.
Putty knife
7.
Dust pan and counter brush
8.
Glass cleaner, squeegee or similar wiping towel
9.
Wet floor sign(s)
10.
Disinfectant spray cleaner
Work Flow

Dust all high and low surface areas. Include window casings and ledges, wall/ceiling joints, unit ventilation housings, railings, corners, etc.

Spot clean wall surfaces with a neutral spray cleaner, use a graffiti remover for more stubborn stains.
Use disinfectant cleaner on handrails if needed.

Re-lamp lighting fixtures as needed.

Sweep down the stairway. Beginning at the top of the stairway, stand two steps below the stair surface you intend to sweep. Using a push broom or other similar sweeping tool, sweep the soil from one side of the stair-step lengthwise to the other side of the stair-step, and then down to the next step. Repeat the process down the stairway until the task is completed.

Pick up the accumulated dirt at the bottom of the stairway with a dust pan and counter brush. Dispose of properly.

Damp mop stairways to remove stains and other accumulations. Use a putty knife to remove gum or food that may be adhered to stair or landing surfaces.

Spot clean door glass in the area.

Place wet floor signs if necessary.

Secure the areas if necessary (lights out, close and lock windows).
Time Duration: 5 minutes per 14 steps plus 8 minutes per 1000 square feet
Personal Protective Equipment
Protective hand wear: disposable non-sterile latex gloves.
Commentary: Stairways should reflect a high level of safety and cleaning. Stairways are frequently used by students and staff and need to be clean and free of clutter in case the facility needs to be evacuated. This area should be checked frequently during the first and second shift, especially when the general public may visit the facility.
Page 30 of 37

This will include the wet and dry cleaning in stairwells; i.e., steps, landings, windows, sills, doors, glass, stair treads, risers, lights and fixtures, and handrails.
Daily Weekly DUTIES
Dust mop steps & landings
Secure windows & blinds
Wash windows & sills
Wash doors, frames, and glass
Wash stair treads
Wash stair risers
Wash lights & fixtures walls
Damp wipe handrails
Damp wipe walls
Damp wipe exit lights
Dust walls & ceiling corners
Replace light tubes/bulbs
Remove chewing gum
Remove graffiti
Wet mop landings
Scrub or strip landings
Refinish landings
Monthly Annually As Required
Page 31 of 37

Daily Weekly Monthly DUTIES
Dust or vacuum floor
Empty wastebasket
Secure windows
Adjust blinds/drapes uniformly
Annually As Required
Clean & disinfect body contact areas of equipment
Wash windows & window sills
Dust window sills
Wash woodwork & trim
Wash baseboard
Wash furniture
Wash lights & fixtures
Dust walls & ceiling corners
Vacuum carpet/rugs
Dust & wipe clock, TV, etc.
Replace light tubes
Wet mop floor
Page 32 of 37

DAILY LOBBY CLEANING
Standard: Upon completion of this work activity, the lobby/entrance is to be clean and safe. Floor surface areas are to be free of litter and dirt, and all horizontal and vertical surfaces to be dust-free. Door glass and wall surface areas are to be free of dirt and stains. Lobby areas are to be well lighted.
Equipment and Materials Needed (Basic)
1.
18 or 36 inch swivel dust mop
2.
Vacuum
3.
Dust pan and counter brush
4.
Treated dust cloth or dusting tool
5.
Glass cleaner, wiping towels or squeegee
6.
Wet mop, bucket, wringer
7.
Upholstery cleaning equipment
8.
Spray bottle with neutral cleaner
9.
Wet floor sign(s)
Work Flow

Pick up large pieces of litter off the floor surface area.

Complete high and low dusting of horizontal and vertical surfaces. Focus on door and window casings.
Include lobby furniture. Keep these areas free of cobwebs.

Sweep and/or vacuum floor surface areas. Include walk-off matting. Move accumulated material toward the cleaning cart and pick up.

Spot mop hard floor surface areas, spot clean carpeted floor surface areas. Use a putty knife to loosen any matted material on hard floor surface areas. Use a bone knife to accomplish the same effect on carpeted surfaces. Place wet floor signs if needed.

Spot clean all upholstered furniture.

Clean all door glass.

Change lighting if needed.

Disinfect/clean drinking fountains or other fixtures in the area.

Order (arrange) all lobby furniture

Secure area if necessary.
Time Duration
20 minutes per 1000 square feet of cleaning area.
Personal Protective Equipment
Protective hand wear: disposable non-sterile latex gloves (for cleaning sinks and/or other fixtures)
Commentary: Lobbies are “first impression” areas for students, staff, and visitors. This area should reflect a high level of cleaning for all work activities listed above. This area should be checked frequently during the first and second shift, especially when the general public may visit the facility. All floor finish products applied must be rated slip resistant.
Page 33 of 37

Equipment and Materials Needed
Work Flow

After the daily cleaning run is completed, empty all cleaning solutions from equipment used and clean equipment thoroughly. Save mop solution for damp mopping the custodial closet floor. Restock and organize shelving and the cleaning cart if necessary. Store all equipment in proper positions, and secure all product containers.


Dust down all horizontal and vertical surfaces in the closet, spot clean walls if necessary.
Dust mop or sweep the floor area. Collect debris and discard. Hang up dust mop in the proper position.

Clean the custodial sink, wiping down all chrome fixtures. Clean mirror if applicable.

Damp mop the custodial closet floor. Clean up damp mop equipment, wring out damp mop (hang up) and return all equipment to the proper storage position.

Turn off lights and secure the closet.
Time Duration: 10-15 minutes contingent on size and work activity in the custodial closet
Protective Equipment: Disposable latex or non-latex gloves, eye protection if necessary
Commentary: The purpose of a custodial closet is to provide efficient access to custodial supplies and equipment. The closet also provides an area for proper clean-up of equipment and storage of materials. It is necessary to keep these areas clean, organized, and secure.
Page 34 of 37

Standard: All boiler rooms and mechanical rooms are to be clean, safe, and orderly. These rooms are not to be used for storage, and more specifically, combustible materials are not to be stored in boiler rooms or mechanical rooms. Boilers and all HVAC related equipment is to be cleaned and maintained on a regular basis, and documented as such. These room areas are to be well lighted with re-lamping completed as needed.
Equipment and Materials Needed
1.
Horizontal and Vertical Dusting Tools
2.
Broom or Swivel Dust Mop
3.
Damp Mop Equipment
4.
Glass Cleaning Equipment
5.
Dust Pan and Counter Brush
6.
Putty Knife
7.
Neutral Detergent or Degreaser (floor and walls)
8.
Restroom Cleaning Materials for Sinks or Restrooms
Work Flow

Dust all horizontal/vertical high and low surfaces. This includes pipes, boiler(s), air compressor(s), and all
HVAC equipment. Use caution to not damage switches or other sensitive equipment in the boiler/mechanical room area.

Spot clean equipment, walls, etc. as needed. Use neutral cleaner or a degreaser if needed for oil or grease accumulations.

Clean all glass work (if necessary) in the area.

Clean all restroom fixtures (if necessary) in the area.

Dust-mop all floor surfaces including stairways or ramps that may lead to the boiler/mechanical room. If applicable, clean underneath the boiler. Pick up the accumulated material and deposit in the waster container.
Empty the waste container and replace the liner if applicable. Do not allow trash to accumulate in these areas.

Damp mop the floor surface area with a neutral detergent solution (or degreaser if necessary).

Shut off lights and secure the area.
Time Duration: Average time 30 minutes per cleaning routine, contingent on size and scope of boiler/mechanical room
Personal Protective Equipment: Disposable latex or non-latex gloves
Commentary: Boiler/mechanical rooms are one of the most important rooms in a facility. These areas generate the safety and comfort for those persons who work or use the facility. Safety and cleanliness are of primary importance in the upkeep of these areas. Check these areas on a daily basis, performing the necessary cleaning and preventive maintenance tasks.
Page 35 of 37

Boilers – Boilers, which can be used to generate hot water for domestic use (e.g., kitchens, showers, and bathrooms) or for heating buildings, should definitely be included in an organization’s preventive maintenance program. Most large boilers are subject to state or local inspection laws, which typically require that the boiler be maintained on a regular basis (at least annually) and that maintenance records be kept on-site. Records of hours of operation and fuel use must also be maintained on-site and made available to inspectors. Moreover, permits may be required for boilers that generate more than 10, 000,000 btu/hour. Energy-saving techniques include equipping boilers with hot-water temperature resets (which adjust the temperature of the hot water being produced based on the outside temperature) and using boiler economizers to capture and recycle heat that would otherwise be lost in the stacks.
Electrical Systems – Electrical equipment must be maintained like any other piece of equipment, whether it is a distribution pole with transformers or a breaker box for controlling a classroom’s electrical power. Professional engineers and electricians should help to determine preventive maintenance tasks and schedules for electrical components. Thermo graphic scanning, which identifies overheating in connections, motors, bearings, and other electrical switchgear, can be an important tool for determining the condition of electrical gear (the principle behind the test is that a loose connection, bad bearing, or bad breaker bars will produce more heat than a proper connection). With the widespread use of computers, the proper maintenance of electrical systems is more important than ever. Reliance upon extension cords and an excessive number of power poles is an indication that permanent upgrades to the electrical system are needed. However, upgrading existing electrical systems in old buildings must be carefully managed. Building codes vary by locality, but whatever procedures, standards, and inspection requirements exist are designed for standardization and safety and must be carefully followed by school personnel.
Energy Management – The cost of energy is a major item in any school budget. Energy Management Systems are computer-controlled systems that operate HVAC units. They can automatically turn on and off air conditioning, lights, and boilers according to pre-programmed instructions entered by facilities staff. The following guidelines will help to accomplish more efficient energy management:

Establish an energy policy with specific goals and objectives.

Assign someone to be responsible for the district’s energy management program, and give this energy manager access to top-level administrators.

Monitor each building’s energy use.

Conduct energy audits in all buildings to identify energy-inefficient units.

Institute performance contracting (i.e., contracts requiring desired results rather than simply a list of needed products) when replacing older, energy-inefficient equipment.

Reward schools that decrease their energy use.

Install energy-efficient equipment, including power factor correction units, electronic ballast, high-efficient lamps, night setbacks, and variable-speed drives for large motors and pumps.

Install motion detectors that turn lights on when a room is occupied (and off when the room is unoccupied).
Floor Coverings – Often lunchrooms, main halls, and secondary halls are covered in terrazzo, vinyl composition tile
(VCT), or quarry tile. These coverings have hard surfaces that are easily cleaned and do not collect dirt. In classrooms where noise control is important, carpets with an impermeable backing, which prevents the passage of water or dirt and are easily cleaned, may be used. Carpets can also be purchased with adhesives already attached to the backing, which helps to ensure complete adhesion without the emission of volatile organic compounds (VOCs).
Some primary schools use area rugs rather than carpets, because they can be easily removed and cleaned at the end of the school year or as needed. Periodic cleaning of both carpets and rugs is necessary to minimize the likelihood of dirt and other contaminants causing indoor air quality problems.
Gym Floors – Gym floors are generally constructed with vinyl composition tile (VCT), one of several grades of maple flooring, sheet rubber, or other synthetic materials. Regardless, all floor types must be kept clean and properly maintained. VCT floors must be periodically stripped and re-waxed to ensure a safe surface. Wood floors require annual screening and resealing with a water-based sealant. They should also be sanded, re-marked, and resealed in their entirety every 10 years. Synthetic floors (including sheet rubber but excluding asbestos tile) require monthly cleaning and scrubbing with buffers.
Heating, Ventilation, and Air Conditioning (HVAC) Systems – All schools require HVAC systems to control indoor climate if they are to provide an environment that is conducive to learning. In fact, oftentimes a school’s ability to
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convene classes depends on acceptable climate control. Different regions of the country may place emphasis on different elements of the HVAC system, but the bottom line is the same: HVAC components must be maintained on a timely and routine basis. This preventive maintenance will ensure reliability, reduce operating costs, and increase the life expectancy of the equipment.
Two effective ways to improve HVAC performance are through air balancing and water balancing. Air balancing ensures that the desired amount of air reaches each space in the building, as specified in the mechanical plans. Water balancing ensures that the flow of water from the chiller and boiler is in accordance with the mechanical plans.
Water balancing is normally performed before air balancing. Balancing is usually conducted upon installation of new equipment and at 5- to 8-year intervals. Balancing should also be conducted when building space is substantially modified or room use is changed dramatically.
Hot Water Heaters – Hot water heaters in schools range in size from small 10-gallon heaters to the larger 100- to
300-gallon units. Preventive maintenance programs must be established for each hot water heater. At a minimum, maintenance should include inspection for failing safety devices and leaks (especially if fired by natural gas).
Kitchens – Kitchens present special problems for school districts: not only must equipment be maintained properly to ensure reliability, but 1) a high state of cleanliness must be maintained in all food preparation areas; 2) the use of certain cleaning agents may be discouraged in food preparation areas; and 3) ovens and stoves pose special fire safety concerns. Floor surfaces are also of particular concern in kitchens since they must be easy to clean yet slip- resistant. Recommended floor surfaces for kitchens include terrazzo, vinyl composition tile (VCT), quarry tile, and sealed concrete.
Painting – Painting should be done on a regular schedule that is published well in advance of work dates to minimize inconvenience to building occupants. Painting needs are determined largely by the type of surface, the type of paint applied previously, and surface use (e.g., a window pane may be expected to receive less wear than a chair rail). A wall constructed of concrete masonry units (CMU) and painted with a two-part epoxy can last 8 or 10 years whereas drywall will require painting every 5 or 6 years. Bathrooms, special education areas, and other high- traffic areas will require painting on a more frequent schedule. A durable, cleanable (i.e., able to be cleaned by the custodial staff with their standard tools), paint from a major manufacturer should be used for indoor areas. Water- based latex paints are a good choice because they are low in volatile organic compounds (VOCs) and do not produce noticeable odors. Surfaces must be properly prepared for painting, which may require the use of a primer to cover stains and discolored patches.
Plumbing – Sprinkler systems, water fountains, sump pumps, lift pumps, steam traps, expansion joints, and drains are likely targets for preventive maintenance. Standing water must be avoided at all costs, since it damages building materials and can lead to mold concerns that affect indoor air quality.
Public Address Systems and Intercoms – These communications tools are vital to the management of school buildings and, in an emergency, the safety of building occupants. Public address (PA) systems must be connected to the emergency power system to ensure uninterrupted communications in the event of a power failure. Public address systems and intercoms should be tested on a daily basis during the broadcast of a school’s morning announcements.
If broadcast systems fail to perform properly, they must be repaired immediately.
Roof Repairs – The key to maintaining good roofs is the timely removal of water from the surface and substructure of the roof. Thus, all leaks and damaged tiles must be repaired as soon as possible to prevent water damage and mold growth. On composition built-up roofs, hot tar is the only appropriate repair method. Single-ply and modified roofs should be repaired in accordance with the manufacturer’s instructions. The facility manager must verify the annual assessment of each roof within the district, recording the date of installation, type of roof, type and thickness of insulation, type of drainage, and type and frequency of repair work. Detailed drawings or photographs that show the location of repairs should be maintained, as should contact information for the installing contractor. This information is extremely important in the event of a major roofing problem or an insurance or warranty claim.
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