Microsoft
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Word
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Basics
Word Processing the act of creating, editing and producing a text document
Title Bar contains the Quick Access Toolbar, the title of the document and the capability to minimize, maximize or close the program
The Ribbon area where all of the tabs are located; acts as the major organizational unit of Microsoft Word
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Dialog Box Launcher displays the dialog box which contains all of the functions of a particular group
Scroll Bar if clicked on, will allow you to move up and down through a document
Status Bar gives you information related to the document such as page number, word count and whether or not the computer has found an error in the text
View Toolbar located on the status toolbar; regulates how the document is seen, such as print layout, Web layout, full screen reading outline form or draft form
Zoom Slider located on the status bar; allows you to move closer or farther away from the document
Overtype Tool allows you to type in text while deleting the text that follows
Home Tab consists of the clipboard, font, paragraph, styles and editing groups
Clipboard the location for anything you have cut, copied or pasted into a document
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Accompanies: Microsoft
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Word
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Basics
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Microsoft
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Word
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Basics
Insert Tab allows you to add various items into a document; such as pages, tables, illustrations, links to Internet sites or other documents, headers, footers, text and symbols
Page Layout Tab shows all of the options to change the theme, setup, background, paragraph and arrangement of a page
References Tab includes the Table of Contents, Footnotes, Citations & Bibliography,
Captions, Index and Table of Authorities group
Mailings Tab consists of the groups for creating envelopes and labels, starting a mail merge, writing and inserting fields and viewing the results of your actions
Mail Merge a personalized letter which is sent to multiple individuals with the only difference being the individuals’ names
Review Tab allows you to check your document for errors, add comments to a document, track changes, make changes, compare your document to the sources you used, protect the document and to regulate the changes that can be made to the document
View Tab holds the groups which affect how you see the document on the screen
Macro a series of commands or instructions you have grouped together as a single command that accomplishes a task automatically
Cursor the black blinking line located on the document
Insertion Point the location where you wish the text to begin
Accompanies: Microsoft
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Word
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Basics
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Microsoft
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Word
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Basics
CTRL+S a keyboard shortcut used to save a document
Enter Key allows you to manually change lines
Word Wrapping the text’s natural ability to move to the next line when it does not fit on the current line
Print Layout View allows you to see how the document will look when it is printed while you are still typing the document
Full Screen Reading View helpful if you just want to read the document; allows you to view as much of the document as will fit on the screen at a size which is comfortable for reading
Web Layout View displays the document as it would appear on a Web browser
Outline View shows the structure of the document as levels of headings and body text; provides tools for editing and seeing the structure of the document
Draft View presents the content of a document in a simplified layout which is easy to edit and use for typing; you cannot see any headers or footers which are shown in other views
Document Map a list of headings that make up the structure of a document
Select Text to choose a portion of the text by highlighting it
Non-contiguous Selection selecting certain portions of a document without selecting the entire document; can be completed by holding down the control key while you select the portions of the document you need
Accompanies: Microsoft
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Word
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Basics
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Microsoft
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Word
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Basics
Cutting this process consists of selecting an object or text and removing it from its current location, placing it on the clipboard and relocating it to another location
Copying this process allows you to select an object or text, make an exact replica of it and use it in a different location without disturbing the original selection
Drag and Drop Method a method of copying that involves selecting the text or object and then dragging it to the desired location and releasing the mouse button
Formatting the act of customizing a document to fit your needs by adjusting pieces of the document such as text, page layout and design
AutoComplete a feature that helps you quickly enter calendar terms such as the names of months and days of the week more quickly
AutoCorrect Tool works by automatically making corrections to your document; such as correcting common capitalization, spelling, grammar and typing errors
AutoFormat Feature automatically changes text entered into the correct format
Automatic Spell Check on while you are typing; points out misspelled words by placing a red squiggly line underneath them
Grammar Check proofreading tool which is automatically completed; identifies grammar problems by placing a green squiggly line underneath them
Margins the blank areas around the sides of a page
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Accompanies: Microsoft
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Word
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Basics
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Microsoft
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Word
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Basics
Alignment the position of the text between the margins
Indent the space between the margin and where the text begins
Hanging Indent the first line of text is not indented, but the lines beneath it are
Page Breaks the divisions between the pages of a document
Graphics include clip art, pictures, shapes, smart art, charts and word art
Smart Art graphics which show processes or lists in a visual form to aid in understanding
Template a type of document that already contains content, such as text, styles, formatting and design elements
Thesaurus Tool allows you to change your word choice by right clicking on a word and then selecting another word from the list of synonyms
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Accompanies: Microsoft
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Word
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Basics
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