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Madison Middle School
Crisis Management Plan
2012-2013
A crisis at Madison Middle School is defined as an unstable or difficult time, or state of affairs where a
situation has become very serious that may endanger the safety or well being of students, staff, or the facility.
Madison Middle School Chain of Command:
1. Principal – Barbara Tipton
2. Assistant Principal –Jennifer Caldwell
3. School Resource Officer – Jonathan Austin
The school administration and Crisis Response Team members are in charge until local authorities arrive.
Barbara Tipton
Jennifer Caldwell
Jonathan Austin
Members of the Crisis Response Team are:
Sheila Fox
Michelle Butler
Staci Smith
Wanda Robinson
Sarah Rathbone
Lynn Rieger
Melissa Fowler
Tina Pegg
Michele Bailey
*In the unfortunate event that Madison Middle School needs to go in lockdown, you will hear the following
announcement: “Attention, teachers we are in a Lock Down at this time.” It will also be announced for the
response team to “respond” or “not respond.” This code will alert teachers to a lock down and should begin
procedures outlined in case of a lockdown. Appendix I refers to steps that each teacher should follow in the event
of a lockdown.
*All lockdowns should be called by an administrator first or then a member of the crisis response team in a calm,
clear, and loud voice.
*If a lockdown is called by a teacher, the teacher should identify who they are and announce that we are in a
lockdown in a calm, clear, and loud voice.
*When the lockdown is called, the following people should contact 911 and then Central Office (Someone at
Central Office is designated to send out an Alert-Now call)
1. Staci Smith
2. Sheila Fox
*Should a situation arise where it is unsafe to remain on school campus and we need to evacuate by use of the
school buses, all persons with a bus license should report to the bus lot immediately and await further instructions
from the administrator in charge. Attached is a chart of what driver will take each bus and with designated
homerooms. Please refer to Appendix I for details.
1. Buses may load in the bus lot.
2. Buses may line up in the front circle or in the road exiting the campus.
*Should a situation arise where it is unsafe to remain on school campus and we need to evacuate and the buses are
not available, we should move by foot to the far end of the road behind Brush Creek Store. There is a large grass lot
and the paved road for useable space.
*Should another school in our district need to use our school buses to evacuate, an announcement will be made for
any or all of the following people to report the bus parking lot immediately:
Jennifer Caldwell
Darlene Johnson
Amy Campbell
Allen Stines
Becky Morris
Sarah Rathbone
Tiffany Golding
Jason Ponder
Daniel Goforth
Marty Standridge
Jessie Norton
Rebekah Huff
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Madison Middle School recognizes the importance of a school plan that addresses crisis situations
affecting students, staff and the facility. Also the school recognizes that all plans need to be as
detailed as possible to address all possible situations and scenarios, that will assist in being
prepared before a crisis occurs, preventing chaos.
The principal in coordination with the assistant principal shall be in charge during a crisis. It is the
practice of Madison Middle School that an administrator is always present each day during regular
school hours. These individuals will provide leadership during emergency situations, to organize
activities, and to disseminate information to the staff. The principal will act as the liaison between the
emergency preparedness organization and local law enforcement. These individuals, as well as the Crisis
Management Team, will wear identification badges that designate them as contact/communication
personnel with students, staff and local assisting agencies.
Amendment (9/25/09)
Crisis Plan for H1N1/Flu
Chain of Command:
1. Prinicpal
2. Assistant Principal
3. SRO/Social Worker/School Counselor
4. Central Office – Deborah Frisby, Christiaan Ramsey, Will Hoffman
Custodial:
When subs are exhausted, custodial positions will be filled with TA’s, student services staff, office
personnel, and maintenance staff from district. (See checklist of duties)
NC WISE:
Staci Smith or someone from another school will complete required financial reports, checks, etc…
Michael Wallin, Jeff Huey, and Deborah Frisby will assist.
Bus Drivers:
When all subs are exhausted, transportation will be called for assistance:
1. Jennifer Caldwell
2. Allen Stines
Cafeteria:
When all subs have been exhausted, TA’s, student services staff, and office personnel will assist. Contact
central office for further assistance.
1. Reta Boone
2. Tina Patterson
Teacher Substitutes:
If all subs have been exhausted, positions will be filled with TA’s and anyone else who does have
regularly scheduled classes. Central office will be contacted for further assistance. We can also use subs
to cover during scheduled planning periods. Teachers may be asked to cover during planning periods.
Teams and departments may be asked to help cover classes within their team or department.
1. Sheila Fox
2. Staci Smith
3. Tina Pegg
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A. Pro-Active Procedures
Crisis Drills will be regularly conducted at Madison Middle School. All staff will be instructed in drills
for procedures during the facility lockdown (intruder in the building or on school grounds) or emergency
evacuation (bomb threat, explosion, fire, earthquake, etc.). See Appendix I for detailed procedures. Crisis
drills will be held as staff development activity during mandatory workday. Drills will be done to cover
every class period, including lunch and elective schedules for students. It is imperative that every
teacher/staff member know what to do at any time of the school day to assist in student safety or
evacuation as related to various crisis situations.
Emergency Procedures Manual: Each staff member has been issued a flip-chart Manual titled, “Crisis
Management Plan for Teachers” that addresses steps to assist school personnel in resolving major
emergencies as a precaution to student and staff safety. These manuals have been attached to the insides
of all the doors in all classrooms and activity areas at Madison Middle School.
Crisis Team: A crisis team is in place and has been identified by all staff as communicators and directors
during a facility crisis. See Appendix II for list of members and detailed descriptions of duties.
Counselor Support: A plan is in place to deal with events that may lead to serious emotional distress of
student or staff as a result of injury or death to school groups. All counselors of the Madison County
Schools will available to Madison Middle School immediately as a result of traumatic events. All
counselors have been trained and necessary record keeping is in place.
Hot Line: In the event of a bomb threat by phone, each phone has a designated placement for a set of
questions to ask the caller. Personnel who have direct access to phones have been trained in questioning
procedures as an effort to gain information from the caller and keep the individual on the line in order to
trace the call. The Madison County Sheriff’s Department has put in effect procedures to trace bomb
threat calls at Madison Middle School.
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***Record as many of the caller’s exact words as possible.***
1.
Bomb Threat Call Checklist
When is the bomb going to explode?
Record information here
2. Where did you place the bomb?
3. What does the bomb look like?
4. What kind of bomb is it?
5. What will cause the bomb to explode?
6. Did you place the bomb?
7. Why did you place the bomb?
8. What is your name?
9. What is your address?
Identifying Information
Sex of the caller
Accent (if detectable)
Time of the call
Did voice sound like an adult?
Child?
Record information here
B. During Crisis
In the event, procedures will be followed as outlined in the Crisis Management Plan. The Crisis
Management Team will play the major role with facility, student and staff management. The Crisis
Management Team will also be the key communicators of information.
C. Post Crisis
After any situation that deemed itself at the crisis level, the Crisis Management Team will meet to assess
strengths and weaknesses of actions. Any reports necessary will be filed and written adjustments to
plans and procedures will be made.
Training the Crisis Response Team (CRT)
Members of the Crisis Response Team will receive appropriate training to help them fulfill their roles
more capably. Types and amounts of training for staff members will depend upon that person’s
anticipated responsibilities. The CRT will receive in-house training as well as additional support from
local law enforcement and emergency management teams from Madison County. Most team members
have received training in First Aid. This team will also receive any other training deemed as necessary by
the Superintendent or the Madison County Board of Education.
General staff members will receive basic awareness information in several areas and a thorough briefing
on school procedures.
Establish a Police Liaison
The School Resource Officer shall serve as a liaison between the school administration and local law
enforcement. The School Resource Officer is the person who will report any crisis to the local law
enforcement and exchange relevant information that can be released. The School Resource Officer will in
turn relay all information to the administration and CRT.
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Media Liaison and Facilities for release of information
In the event of a crisis situation at Madison Middle School, all communication with the public (parents
and media) will be handled through the superintendent’s office. Headquarters for release of information
will be at Central Office. The superintendent’s office will designate the school system’s media liaison.
Working Relationship with community health agencies and resource groups
Madison Middle School will work with emergency preparedness for assistance with community
resources. This includes coordination of agencies, etc. and contacts. The list of available resources is
contained in Appendix V with name of service provider, phone number, and CRT member or designated
staff member contact person.
Phone Trees
Information that needs to be communicated quickly for maximum and immediate assistance will be done
through a planned phone tree. Appendix III is Madison Middle School’s phone tree.
Meeting Space- Community/Service Providers
Meeting Space for dissemination of information for parents and community will be the auditorium at
Madison High School. In times of crisis management, Madison Middle School will designate in-house
locations for service providers.
Forms and Information Sheets
The Crisis Management Plan contains several forms that will assist in management and follow-up of
crisis situations. These are contained in Appendix IV. In the event for need of language translation, Ms.
Lynn Rieger, Spanish teacher, will assist as well as teachers of other languages from Madison High
School.
Emergency Coverage of Classes
Staff who play significant roles in crisis response at Madison Middle School and are part of the CRT are
not assigned to classes with the exception of Allen Stines, Becky Brookshire, and Jason Ponder. In the
event of a crisis these classes will be covered by appropriate personnel, if necessary.
Legal Review of Crisis Plan
The school board attorney will review all plans and give legal perspectives and recommendations.
“Crisis Alert” Practice Session
Staff and students should participate annually in different practice crisis situations, including but not
limited to lockdown drills, evacuation drills, fire drills, and tornado drills. Students will receive
information on crisis alert procedures after fire/evacuation drills by class teachers.
Annual In-Service
Annual in-service will be held yearly with a review of procedures and the Safe Schools/Crisis
Management Plan which is a part of the Madison Middle School Handbook for Teachers and Staff. New
teachers will be required to view the safety video entitled, “The First Twenty Minutes.” Other teachers
may view this as a refresher if they wish.
Madison Middle School
Crisis Management Plan
Appendix I- Procedures
Crisis Drills/Evacuations
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As a part of Madison Middle School’s safe school plan all staff will be participating in a crisis drill
procedure/evacuation plan. Drills will cover every class period, including lunch and elective schedules for
students. It is imperative that every teacher knows what to do at any time of the school day to assist in
student safety or evacuation as related to various crisis situations. The following procedures will be used.
Lock Downs
Responsibility for a safe and orderly environment falls upon all school personnel. These environments do
not happen by chance but are created, in part, by a staff that respects individuality, embraces diversity,
and accepts students for who they are while challenging them to become all they can be. Therefore, all
school personnel are charged with promoting high standards for school safety, supporting the
superintendent and principals in carrying out the Safe School Plan, and reporting all unsafe activities to
administrators.
Despite the best efforts of all concerned, there may be times when an emergency occurs that will require
us to institute a lock down. In these cases you will be informed over the intercom or in person that a
“Lock Down” is in effect. The following steps should immediately happen. You will hear one of the two
following two announcements: “Lock Down- Respond” or “Lock Down-No Response”. The Crisis
Response Team should follow the steps below:
1. Lock Down—Respond: Crisis Response Team Report to Command Center- Conference Room
(unless you have students! Only report if it is your planning time!)
2. Lock Down-No Response: Situation is too Unstable-Freeze-Stay Where you are.
3. Code Green- All Clear: The situation is resolved and it is safe to open classrooms doors.
Classroom Teachers/Aides Responsibilities
 Close and lock classroom doors. Doors in between rooms should be locked as well.
 Make a list of all students not in the classroom when Lock Down declared.
 Make another list of students with you but not assigned to you.
 Maintain order and keep students calm and quiet.
 Gym Area-Students should go into the locker rooms with teachers and lock both doors.
 Serious threat- desks and tables should be turned on their sides and placed in corner of room
furthest from the door and/or ground level windows.
 Close all window blinds/cover glass windows in classroom doors.
 If in cafeteria, close and lock all doors, tables and chairs pulled along concrete walls.
 Teachers should remain in their room and not answer intercom or phone calls during lock
down or respond to fire drill. (Common sense should prevail)
 Do not leave students unsupervised or send them anywhere during the lock down.
 Green Card: If the situation in your room is stable- everyone is accounted for, no one is injured,
and there is no threat to anyone in your classroom- slide the green card under your door and place
one in window.
 Red Card: If the situation in your room is unstable- you have students who are missing from the
room, you have an injured student in the room, or if there is a threat of some type in your room,
slide the red card under your door and place in your window.
 A room with no card outside the door will be treated as a room where the descriptions for
the red card apply.
Evacuations
All evacuations will be done to the buses, unless otherwise announced. In an effort to not alarm students
or cause panic, we will practice this drill several times as to acquaint them with this procedure. Check
your bus assignment for your homeroom name from the attached list. In case of the necessity for an
evacuation or during a practice drill, the announcement will be made for all teachers to bring their classes
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to the bus parking lot. This announcement will only be made during a practice drill or during a real
evacuation.
Students and staff will evacuate the building immediately, reporting to the back of the building in the
bus parking lot. Students should not be allowed to go to lockers or take book bags. Prior to leaving their
classrooms, teachers, because they are knowledgeable of what is in their room, should conduct a quick
check of their area. Be alert for suspicious items such as articles/packages. Any suspicious items should
be reported ASAP to administration. Do not touch any suspicious items. Teachers should stand by
assigned buses. Students will board buses by homeroom teacher.
In the event that we must evacuate from the school site, buses will take students and staff to the gym at
Madison High School. Teachers must ride buses with students. The following teachers will be in charge
of student dismissals upon arrival at the Madison High School Gym:
1. Jason Ponder
3. Daniel Goforth
5. Marty Standridge
2. NicoleWillis
4. Tammy Kent
6. Roslyn Carney
All students released to parents must be signed for on proper forms held by these teachers.
All teachers will bring students to the back of the building to the bus parking lot. Students will board
assigned buses by homerooms. Each homeroom teacher will be assigned a bus number. Homeroom
teachers should bring their class to the bus parking area and then stand in front of the assigned slot and
bus to help with getting their homeroom students on the correct bus. Homeroom teachers must have
their homeroom attendance roster with them and they must check the attendance before we depart from
the campus. Teachers who do not have a homeroom, should bring their class to the bus parking lot, help
with getting all students on assigned buses, and then board their assigned bus to help with supervision.
At the time of evacuation, the Assistant Principal will take charge of the students and faculty upon arrival
at Madison High School. Mr. Ponder will be her assistant. Mr. Ponder will be the lead teacher in charge
of student dismissals upon arrival at Madison High School. Mr. Ponder will be assisted by Nicole Willis,
Daniel Goforth, Tammy Kent, Marty Standridge, Roslyn Carney, and other elective teachers available.
Sheila Fox and Tina Pegg will also assist Mr. Ponder upon their arrival.
Homeroom
Bus Number
Driver
Hiltbruner/Beasley
146
Beasley
Hall/Franklin
23
Franklin
Wilson/Ogle
17
Standridge
Langlois/Norton
12
Norton
Jenkins/Calloway
103
Ponder
Huff/Rector
18
Huff
Morris/White
28
Morris
Montgomery/Hernandez
32
Stines
Hicks/Chandler
34
Chandler
Greene/Metcalf
19
Goforth
Nelson/McDowell
52
Nelson
Angell/Campbell
150
Campbell
Clubb/Golding/West
33
Golding
Students/Staff who need Special Assistance in Crisis/Evacuation
Students in wheelchairs should exit the building from the floor they are on at the time of an evacuation/fire drill. If on the first
floor, exit at the north entrance. If on the second floor exit at 6 th grade outside entrance. Assistants should be assigned to
these students with a teacher as a back-up. All individuals involved should review their roles together prior to the practice
drill.
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Name:
____________________________________________
Assistance Needed:
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________________________________________
__________________________________________________________
__________________________________________________________
Sweep Team and First Responder
As students and faculty are exiting the building, the sweep team will stay behind and quickly go through
the building to make sure all students have exited the building to the bus parking lot.
Sweep Team Members/Duties:
1. Jonathan Austin/Michelle Butler/Sheila Fox- 7th grade hall, gym, dressing rooms, electives areas.
2. Tina Pegg/Staci Smith- Student Services hall, restrooms, main office, back staircase.
3. Wanda Robinson- 6th grade hall, restrooms, media center.
4. Tina Eastman- drama lecture hall and cafeteria.
5. Sarah Rathbone/Melissa Fowler- 8th grade hall, restrooms.
Appendix II
Crisis Response Team
2012-2013
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Members of the Crisis Response Team are:
Barbara Tipton, Principal
Jennifer Caldwell, Assistant Principal
Jonathan Austin, School Resource Officer
Sheila Fox, Receptionist
Sarah Rathbone, First Responder
Michelle Butler, School Counselor
Tina Eastman, Custodian
Responsibility
Administrator-in-Charge
Wanda Robinson, Media Assistant
Melissa Fowler, School Social Worker
Tina Pegg, Student Services
Michelle Bailey, School Nurse
Staci Smith, NC Wise Data Manager
Lynn Rieger, School Counselor
Staff
Barbara Tipton, Jennifer Caldwell
Coordinates emergency response effort and ensures that necessary notifications are made.
Coordinates police, fire, medical response. Remains in the command center and manages the situation.
Police Liaison/SRO
Jonathan Austin
Will make appropriate notifications to local police departments. Will meet emergency personnel and direct them to
the scene. Return to the front of the school and direct all other individuals (parents and media)
First Aide Responders
Sarah Rathbone, Michelle Bailey
Provide emergency first aid until medical assistance arrives.
Site Coordinator
Michelle Butler, Melissa Fowler
Members of CRT: Respond to site of emergency and control access to the affected area. Preserve crime scene until police arrive
and assume control.
.
Sweep Team Coordinators
Tina Pegg, Staci Smith, Tina Eastman
Will assemble adults who do not have supervisory duties of students into sweep teams who will check restrooms, hallways, and
other non-classroom areas for students/and or outsiders. Sweep team members will also pick up missing student lists from each
teacher in their assigned sweep area. Coordinators will assemble the list of missing students and forward them to the Command
Center.
Media Coordinators
Michelle Butler, Melissa Fowler
Will meet with the media and arrange for their needs and will assist Central Office Personnel in preparation of a news
statement.
Parent Coordinator
Staci Smith, Tina Pegg, Wanda Robinson
Will be responsible for dealing with parents who may respond to the school. They will advise parents of situation and, if
possible, with their child. After the CODE RED has been rescinded, assist parents who wish to take their student home.
Recorder
Staci Smith, Tina Pegg, Wanda Robinson
Will be responsible for recording the time notifications have been made and who was notified, and maintain a log of the
sequence of events. Will also maintain a list of students transported to the hospital and which hospital.
Appendix III
Madison Middle School
Phone Tree
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Each member listed is responsible for contacting the person listed below their name. Sheila Fox
will contact all team leaders. Team leaders are responsible for contacting the members of their team.
Jennifer Caldwell will contact all bus drivers and has a list with phone numbers. Please be aware that the
following numbers are listed below:
Crisis Response Team Member:
Home Phone #:
Cell Phone #:
Barbara Tipton, Principal
Jennifer Caldwell, Assistant Principal
Jonathan Austin, SRO
Sarah Rathbone, First Responder/ISS
Staci Smith, NC Wise/Bookkeeper
Sheila Fox, Receptionist
Michelle Butler, Counselor
Tina Pegg, Student Services
Michelle Bailey, School Nurse
Wanda Robinson, Media Assistant
Tina Eastman, Custodian
(828) 682-7683
(828) 689-5884
(828) 649-2967
828-208-0225
828-712-7913
828-208-0535
828-450-5501
828-776-0584
828-380-9207
828-337-4691
828-206-8864
828-206-0848
828-380-1164
828-775-2967
Team Leaders:
Home Phone#:
Cell Phone #:
N/A
(828) 776-0584
Michelle Hall, 6th Grade
Lisa Jenkins, 7th Grade
Monica Metcalf, 8th Grade
Loretta Akins, EC Department
Jason Ponder, PE Department
Nicole Willis, Elective Department Chair
Appendix IV-A
Madison Middle School
Crisis Response Forms
828-551-9805
828-206-5617
828-206-3137
828-280-7376
828-206-3060
828-712-2361
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Class List Roster
Teacher Name:________________________________
Student Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Period:______________
(Date)
Appendix IV-B
Madison Middle School
Crisis Response Forms
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Crisis Response Forms
In the event of a fire drill, evacuation, or lockdown, please list any student that should be present
with your class at the time of the event, but are not. Please list the student’s name and reason for not
being present.
Student Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Location of student at time of fire-drill, evacuation, or lockdown
Appendix IV-C
Madison Middle School
Crisis Response Forms
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Sign Out Sheet
Date:__________________
Student Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
ID #
Homeroom
Time
Parent/Guardian
Appendix V
Madison Middle School
Signature
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Crisis Response Plan
Available Resources
As in the case of all emergency situations, the school will make first contact by dialing 911. In a
non-emergency situation, the school will use the following resources and contact numbers. Only the
person assigned should contact the outside agency, unless otherwise ordered by administration.
Available Resource
Phone #
Madison County E.O.C.
Madison County Sheriff’s Department
Madison County Emergency Management
Madison County EMS
Madison County Board of Education
Madison County School Bus Garage
Marshall Fire Department
Walnut Fire Department
Madison County Health Department
Madison County Department of Social Services
Madison County Rape Crisis Center
Alpha Omega Mental Health Center
649-3611/3602
649-2721
649-3766
649-3815
649-9276
649-3751
649-2660
649-0269
649-3531
649-2711/9498
649-3912
649-2367
Contact Person
Allen Stines
Jonathan Austin
Allen Stines
Allen Stines
Barbara Tipton
Jennifer Caldwell
Allen Stines
Allen Stines
Tina Pegg / Michelle Bailey
Michelle Butler
Michelle Butler
Michelle Butler