Grant Parish Library Board of Control
Minutes of the Meeting on December 8, 2015
The Grant Parish Library Board of Control met on Tuesday, December 8, 2015 at
5:00 p.m. in Dry Prong. Members present included President Sue Tant; Treasurer
Tony Vets; Norman Garlington, Ex-Officio Don Arnold, and Deidre Fuqua,
Secretary. Absent were Vice President Anna Swope and Edwina Ricks
President Sue Tant called the meeting to order.
Approval of Minutes
The Board reviewed the minutes from November. Mr. Tony Vets moved to
approve the minutes as distributed. Mr. Norman Garlington provided the second.
Motion carried.
Reports
-Financial Report
The Director provided copies of the Financial Report to the board.
-Library Director Report
Ms. Fuqua briefed the board on the upcoming Santa pics at each library branch the
week of December 7-11 and handed out flyers with the dates attached. Director
Fuqua also reminded the board that beginning in January 2016 library board
meetings will be held every 2 months and handed out a tentative schedule for the
members to view. Ms. Fuqua recapped about mandatory ethics training that must
be completed every calendar year by each board member.
Approval of All Reports
The Board reviewed all documents presented. On a motion by Mr. Garlington,
seconded by Mr. Vets
, all reports were approved. Motion carried.
New Business
A few minutes were allocated for open commentary for the public to comment on
the 2016 budget. No members of the public were present.
Unfinished Business
At the November board meeting, the board expressed that they would like the
employee policy manual to state that a confirmation of hire may be done
electronically via email if a special meeting cannot be called, so that the new
employee does not have to wait until the next board meeting to begin working.
Director Fuqua drafted and asked the board to approve this policy. On a motion by
Tony Vets, seconded my Norman Garlington, the policy was approved and motion
carried.
Proposal of 2016 Budget
The board examined the proposed 2016 budget with Ms. Fuqua detailing each line
item, including repairs and updates needed for the foundation and flooring in the
staff areas at Headquarters. Mr. Vets moved to approve the proposed 2016 budget.
Mr. Garlington seconded and motion carried.
Adjournment
Mr. Vets moved to motion for the meeting to be adjourned; Mr. Garlington
seconded and the motion passed.
Minutes by Deidre Fuqua, Secretary
Grant Parish Library Board of Control
To be approved by the Board Tuesday 1/12/2016, Dry Prong.
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Next Meeting: Tuesday, January 12, 2016, at 5:00 p.m. in Pollock, LA.