2012
VOCA NATIONAL TRAINING CONFERENCE
Atlanta, Georgia
Wednesday, October 3, 2012
SUBGRANT MONITORING ROUNDTABLE
WORKING WITH PROBLEM GRANTEES
Mistakes
Gross
Negligence
Criminal
Fraud
MICHIGAN CRIME VICTIM
SERVICES COMMISSION
GUIDELINES FOR
MONITORING OF
SUBGRANTEES
As required by federal and state law
CVSC’s Monitoring Philosophy
CVSC places a high value on
consistent, fair, open and
reasonable reporting and
accountability by subgrantees.
Why Monitor?
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Compliance with federal and state rules and laws;
Quantitative and qualitative data collection;
Progress in meeting goals and objectives;
Evaluation and outcome measures and project
effectiveness;
• Strategic planning and collaborative activities at the
state and local level; and
• Reporting to state and federal funding sources, the
governor, state legislature, stakeholders, and
customers.
Monitoring Process
• Desk Monitoring
• Telephone and Email Contacts
• In-Office Visits
• On-site Monitoring
Scope of Review Process
• Limited Scope Monitoring
• Comprehensive Monitoring
Criteria for Selection of
Subgrantees for Monitoring
• Indicators of Common Problems
• Indicators of More Difficult
Problems
• Indicators of Potentially Serious
Problems
Top Ten Audit Findings
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Untimely submission of reports
Lack of documentation
Inadequate monitoring of contractors
Inadequate time and effort records
Inaccurate reports
Commingling of funds
Excess cash on hand
Unallowable costs
Inappropriate changes
Conflict of interest
D. Michael Sheline
Assistant Section Chief-Crime Victim Section
Office of Ohio Attorney General Mike DeWine
Office number: 614-644-8392
Fax number: 866-528-7440
Cell number: 614-657-7759
donald.sheline@ohioattorneygeneral.gov
Leslie O’Reilly, Program Specialist
Victims of Crime Act – Victim Assistance Grant Program
Michigan Crime Victim Services Commission
Capitol View Building, 1st Floor
Lansing, MI 48933
Office number: 517-241-5249
Fax number: 517-373-2439
OREILLYL@michigan.gov