Care Providers — Hospitals
Enterprise Resource Planning
McKesson ERP Solutions™ Imaging Content
Automate invoice retrieval and provide real-time
integration between paper-based and stored data
Studies indicate that the cost to
resolve invoice discrepancies
(from the point a vendor contacts
accounts payable with a problem
through resolution) can cost up to
$30 per invoice — and on average,
5% to 25% of all invoices are
disputed. times by making invoices easy to
locate and share. A large part of that cost is the
costly personnel time it takes to
locate the original invoice and
distribute it to the appropriate
parties within the organization
involved in the invoice resolution.
Through the use of optical
character recognition technology,
data is extracted from the invoice
and populated to the respective
supply chain management
invoice data fields. Purchase
order (PO) related invoices are
validated against the supply chain
management purchase order data.
Non-PO invoices flow through an
electronic approval process prior to
payment. The McKesson ERP Solutions™
Imaging Content module allows
organizations to electronically
scan, store, retrieve and distribute
invoices originally submitted in
paper format. Electronic access to
documents helps speed resolution
Increased productivity
Electronic content management
overcomes inefficiencies
associated with the management
of paper-based records. By
automating the records retrieval
process and providing real-time
Benefits
The Imaging Content module
helps organizations:
• Overcome inefficiencies
associated with the management
of paper-based records
• Increase efficiency between
purchasing, A/P and finance for
viewing original invoices
• Free A/P time spent pulling
paper invoices for reallocation to
more important work
• Streamline the post-payment
invoice-discrepancy resolution
process through quick retrieval
of past invoices • Satisfy legal requirements
to retain invoices for audit
purposes
• Free floor space by eliminating
the need to store thousands of
paper invoices • Reduce the time required for
audits by allowing auditors to
quickly view invoices online,
limiting or eliminating the
number of invoices requiring
retrieval
Features
The Imaging Content module
includes:
• Scanning and storing of invoices
originally submitted in paper
format
• Real-time integration of paperbased data with stored data to
prevent hand keying of paper
invoices
• Easily accessible electronic
invoices for viewing between
purchasing, A/P and finance • Secure access to images on the
user’s desktop • Simultaneous, multiple-user
access to online content to help
with discrepancy resolution
• Optical character recognition to
extract data from the invoice and
validate against supply chain
management purchase order data
McKesson Provider Technologies
5995 Windward Parkway
Alpharetta, GA 30005
www.mckesson.com
Copyright © 2012 McKesson Corporation and/or one
of its subsidiaries. All rights reserved. McKesson ERP
Solutions is a trademark of McKesson Corporation and/
or one if its subsidiaries. All product or company names
mentioned may be trademarks, service marks or registered
trademarks of their respective companies.
RMG603-12/12
integration of paper-based data
with stored data, invoice details
can be made immediately available
to those who need them. As a result, your facility can
potentially achieve a significant
reduction in the time spent on
invoice matching and invoice
discrepancy resolution –
ultimately helping to reduce the
cost of full-time employees.
Users simply single- or batch-scan
invoices to generate an electronic
record of an invoice. This
electronic version is then easily
accessible for viewing among the
purchasing, accounts payable and
finance departments. Users no
longer have to search through file
cabinets or boxes of stored invoices
to locate the invoices they need.
The copying, sending and refiling
of invoices is virtually eliminated.
Complying with audit
requirements
Healthcare systems must maintain
enough space in square footage to
store multiple years’ invoices for
auditors. Many state governments
are several years behind in their
audits, requiring healthcare
facilities to maintain paper
invoices for five to seven years. The
Imaging Content module utilizes
an electronic file management
system to store paper invoices and
simplify record retrieval.
A large medical system receiving
500 invoices per week would have
to keep almost 200,000 invoices
on hand for potential audits.
Maintaining hard copies of that
many invoices is cost-prohibitive,
and it is cumbersome to locate
specific documents when they are
needed for review.
The Imaging Content module
helps organizations to comply
with legal requirements regarding
record storage. The module helps
simplify record retrieval by using
a robust search engine. Auditors
can quickly view invoices online,
which helps to limit the number
of invoices requiring retrieval, so
audits can be satisfied without
paper record retrieval.
Contact us
For more information about the
McKesson ERP Solutions Imaging
Content module, contact your
account executive or visit
www.mckesson.com.