Notice
Last Date to submit your project: 29th December 2007
Major Exam 2: 31st December 2007.
Lab time
Material: Chapters 5-10 ( 5,6,7,8,9 and 10)
Project Presentation: 7th January 2008
1
CA203
Presentation Application
Setting up and
Delivering Slide
Show
Lecture # 13
2
Objectives
In this chapter you will learn to:
✔ Take a presentation on the road.
✔ Deliver a slide show.
✔ Customizing a slide show.
✔ Add slide timings.
✔ Use Microsoft Producer to set up an
online broadcast.
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Taking a Presentation on the Road
• When you develop a presentation on the
computer from which you will be delivering it,
you will have all the fonts, linked objects, and
other components of the presentation available.
• However, if you need to transport your
presentation to a different computer in order to
deliver it, you need to be sure you have
everything you need.
• Microsoft Office PowerPoint 2003 provides a
feature called Package for CD for when you
have to transport your presentation.
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Taking a Presentation on the Road
• It helps to gather all the presentation Package
components and then compress and save them
to a CD, floppy disk, or other type for CD of
removable media, or to a hard disk.
• PowerPoint comes with a special program called
the PowerPoint Viewer, which you can use to
deliver a presentation on a computer that does
not have PowerPoint installed.
• When you run Package for CD, you have the
option of including the PowerPoint Viewer with
the packed presentation.
5
Taking a Presentation on the Road
• When you complete the Package for CD
process, PowerPoint creates two files:
– Pngsetup (packaged presentation with fonts
):is a setup file that takes apart the
presentation package and sets up the
presentation for delivery.
– Pres0.ppz (PowerPoint Viewer ) is a
compressed version of your presentation.
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Taking a Presentation on the Road
• The Pngsetup and Pres0.ppz files need to
be stored in the same folder for the slide
show delivery to be successful.
• To unpack and deliver your presentation,
simply double-click the Pngsetup file, and
follow the instructions that appear.
7
Delivering a Slide Show
• During slide show the
simplest way to
advance from one
slide to another is to
click the mouse.
Next Slide
Previous
Slide
8
Delivering a Slide Show
• During a slide show, you can
annotate slides by drawing
freehand lines and shapes to
emphasize a point.
• To do this, you click the Pointer
arrow on the popup toolbar,
Improved ink click a pen tool,
and then begin drawing.
• You can change the ink color
at any time during the
presentation by clicking the
Pointer arrow, clicking Ink
Color, and clicking a color in
the palette that appears.
9
Using Presenter View with Multiple
Monitors
• If your computer is connected
to two monitors, you can view
a slide show on one monitor
while you control it from the
other.
• This is useful when you want
to control a slide show and
run other programs that the
audience doesn’t need to
see.
• You can set up your
presentation to use multiple
monitors by clicking Set Up
Show on the Slide Show
menu, and then in the
“Multiple monitors” area of
the Set Up Show dialog box.
10
Customizing a Slide Show
• If you plan to present
variations of the same slide
show to different audiences,
you don’t have to create a
separate presentation for each
audience.
• You can select slides from the
presentation that are
appropriate for a particular
audience and group them as a
custom show.
• You can then run the custom
show using just those slides.
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Adding Slide Timings
• You can advance through a slide
show in one of two ways:
– Manual advance, which you control by
clicking the mouse button, pressing
keys, or clicking commands.
– Automatic advance, which moves
through the slide show automatically,
keeping each slide on the screen for
the length of time you specify.
– The length of time a slide appears on
the screen is controlled by its slide
timing.
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Adding Slide Timings
• If you are not sure how much time to allow for
the slide timings of a presentation, you can
rehearse the slide show.
• PowerPoint automatically tracks and sets the
timing for you, reflecting the amount of time you
spend on each slide during the rehearsal.
Next
Pause
Repeat Timings
13
Using Microsoft Producer to Set Up
an Online Broadcast
• These days, it is not unusual for an organization
to have employees or members in different cities
or even in different countries.
• When it is not possible or desirable to gather
people together for a presentation, you can
prepare the presentation for broadcast over a
computer network or even the Internet by using
Microsoft Producer.
• Click the Start menu, point to All Programs,
point to Microsoft Office, and then click
Microsoft Producer for PowerPoint 2003.
ExerciseBroadcasting
14
HW3
How to use the Microsoft Producer to Set Up
an Online Broadcast ?
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Chapter 13 Summary
•
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•
•
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You can use Package for CD to create a presentation package that you
can copy to a CD or a folder on another computer.
You can include the PowerPoint Viewer in a presentation package.
You can use a variety of toolbar buttons, commands, and keyboard
shortcuts to navigate through a presentation in Slide Show view. You can
also add actions buttons to slides to assist in navigation.
You can use different types of pen tools and different pen colors to mark up
slides during a slide show, and you can save or discard these annotations.
When the complete slide show is not desired you can create a custom
show.
You can hide slides and then decide to display them only if they are
appropriate for a particular situation or audience.
You can assign timings to slides manually, or you can record the slide
timing that you use in rehearsal to automatically advance from one slide to
the next.
For remote audience, you can schedule and host an online broadcast. You
can also participate in an online broadcast as an audience member.
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