ITPB Project Prioritisation Process
Project Prioritisation
The ITPB are asked to grade projects against one of the following three priorities:
Priority Meaning
P1
Project is approved and will commence according the timescales detailed in the business case.
P2
Project is approved but timescales are subject to resource availability (IMT & School). The
projects may be scheduled into the project pipeline for a future date, or it will be on hold until
resource becomes available.
P3
Project is not approved. The initiator may decide to submit a revised business case to a future
ITPB meeting.
Prioritisation Process
1. Initiator completes the business case which includes the information needed in order to
prioritise the project.
2. ITPB meet and assign a priority to each project in the meeting.
3. The PMO communicate the priority to the project stakeholders and will advise on next steps.
Prioritisation Guidelines
ITPB will base prioritisation on the following:
1. How the project meets the ITPB priorities.
See section 5 of the business case and refer to the guidelines in the below table (See
Appendix 1)
2. The benefits expected from the project, including both cashable and non-cashable savings.
See sections 3 and 12 of the business case for this information. These projects with
significant benefits can expect to be assigned a higher priority.
3. Information on business resource capacity.
Has backfill for business as usual activities been adequately resourced for (Financial
Summary spreadsheet), what other projects and business activities is the relevant
department or team committed to delivering in the same timescale? ITPB expect multiple
projects from a single department to be delivered as a clearly planned programme of work.
4. Information on IMT resource capacity and implications for the existing project pipeline.
To be supplied by IMT’s Executive Management Group at the ITPB.
Page 1 of 3
12 Jul 2016
Appendix 1: Guidelines for the ITPB Priorities
ITPB Priorities
Project is required to
meets statutory, legal
or health and safety
obligations.
Continuation of work
previously approved at
ITPB.
Supports the delivery of
the Strategic Review.
Upgrading technology
to run current and upto-date versions.
Mitigating and
addressing risk.
Financial benefits
exceed the financial
costs.
P1
Project is essential to
meeting these
obligations
P2
Project will contribute
towards meeting
these obligations
P3
Not required to meet
these obligations
Project is a
continuation of work
previously agreed
Project is in the
programme of
projects that are
essential to delivering
the aims of the
strategic review
Upgrade to a critical
service2
New project
New project
Closely aligned with 1
or more of the 10
aims in the strategic
review1
Not closely aligned
with an aim in the
strategic review
Upgrade to a noncritical service3
No upgrade involved
Poses a high risk to
LSE if project does not
take place
Financial benefits
exceed the financial
costs by a clear
margin
Poses some risk to LSE
if project does not
take place
Financial benefits are
about the same as, or
are less than, financial
costs
Little risk posed to LSE
if project does not
take place
Financial benefits do
not exceed financial
costs
1
See Appendix 2 for the 10 aims of the strategic review
See Appendix 3 for list of critical services
3
See Appendix 3 for list of critical services
2
Page 2 of 3
12 Jul 2016
Appendix 2: 10 Aims of the Strategic Review
The full document with an explanation of each aim is available by clicking here.
1. Raise the overall quality, productivity, and creativity of LSE faculty by promoting excellence
equally in scholarship, education and research.
2. Raise the quality, distinctiveness, attractiveness, and recognition of LSE educational
programmes.
3. Recruit students with the greatest ability, motivation, and potential to benefit from LSE
education and subsequently to contribute to society.
4. Enhance LSE’s intellectual distinctiveness as a social science university working to address
major public issues.
5. Enhance and build on LSE’s distinctiveness as the most global of the world’s researchintensive universities.
6. Be prepared to innovate.
7. Secure revenue to support LSE aspirations.
8. Enhance LSE’s effectiveness in communications.
9. Develop the LSE estate into a campus that is commensurate with its standing and
aspirations, facilitates world-class teaching and research, and enables its faculty and
students to be maximally productive.
10. Use empirical data and analysis to improve the quality of LSE’s work.
Appendix 3: Critical Services
The following services are listed in the Significant Incident process as critical. NB – this list is
currently under review.
Website
Exchange
CAS
LFY
Moodle
SITS
Aptos
Resourcelink
Hallpad
Opera
CMIS
PLANON
App-V
Terminal
Services
Printing
Services
H: Drive
Network
Library
Telephony
Echo 360
Licencing
Servers
Deptshared
Adminshared
Active
Directory
Page 3 of 3
12 Jul 2016