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Microsoft Windows 2000 Professional
Tutorial 2 – Working With Files
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Windows 2000 Tutorial 2
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Formatting a floppy disk
• When you format a floppy disk, you are removing
all the information from that disk and preparing it
for use on a specific type of drive.
• To format a floppy disk so that it can store files,
start by inserting the disk in your floppy disk
drive, which is typically drive A or B.
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Insert a disk into a floppy drive
Floppy drives may be mounted
horizontally or vertically.
Do not force a disk into a drive. If it does
not slide in smoothly, you may have the disk
oriented in the wrong direction.
Label the disk so you can
find it when you need it.
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Use My Computer to format a disk
Double-click the My Computer
icon on the desktop to open the
My Computer window.
Right-click the 3 1/2 Floppy
(A:) icon to open the shortcut
menu and then click Format to
open the Format dialog box.
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The Format dialog box
The Quick Format check box must be
unchecked to do a Full format. You must
use the Full format type on unformatted
disks. You can also use the Full option to
check a formatted disk for bad sectors.
The Quick Format option is
faster but does not check a
disk for problem areas.
Click the Start button to begin
formatting the disk.
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Enter, select, insert, and delete text
• Regardless of the programs you work in most often, you
will need to know how to enter and work with text.
• To type text, you must be able to distinguish between
the I-beam pointer and the insertion point:
– The insertion point is the vertical flashing bar. It indicates
your typing position on the screen and moves as you type.
– The I-beam pointer is simply the shape the mouse pointer
assumes when you're working with text.
– When you move the mouse, you move the I-beam pointer.
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The I-beam pointer/insertion point
The insertion point shows your position
on the screen, and moves as you type.
When you pause, it usually blinks.
The mouse pointer moves freely around
the screen, but when positioned in a text
area it appears as an I-beam.
When you move the I-beam pointer to an
area where text has been typed and click
the mouse, the insertion point moves to
that location.
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Selecting text
• When you want to perform
any type of action to text,
such as cutting, copying,
deleting, or formatting, you
must first select it.
– To select text, position the Ibeam pointer to the left of the
text.
– Hold down the left mouse
button and drag to the right
until all the text you want to
select is highlighted.
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Creating a file
• To create a file, start the program in which you
want to create the file.
• Some programs open with a new document that is
ready for you to start working in.
• Other programs require you to click the New
button on the toolbar or select New on the File
menu.
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Saving a file
• As you type text in a new document, it is temporarily
stored in the computer's memory. For permanent
storage, you need to save your work on a disk.
• When you save a file, you must give it a name.
• Most filenames have extensions, which are suffixes
(usually three characters) separated from the filename
by a period.
• File extensions help categorize the file by type or by the
software that created it.
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The Save As dialog box
To save a file, click the
File menu, then click
Save as to open the
Save As dialog box.
Specify the file name
and file type in these
two boxes.
You can specify a
drive and a folder to
hold the file from the
Save in: list box.
Click the Save button
to save the file to disk.
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Opening a file
• In Windows 2000, there are several ways to open a
file:
– Open a file directly from the Documents submenu on
the Start menu. The Documents submenu displays the
last 15 files on which you've worked.
– Open the program that created the file first, and then
open the file from within the program.
– Open files from the My Computer window by doubleclicking the file name. This method opens the file, plus
the application in which it was created.
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Open a file from within a program
In the program, click
the File menu, then
click Open to open
the Open dialog box.
Locate the drive and folder containing the file.
Select the file name you
want to open, then click the
Open button.
You can look for specific
file types by changing the
Files of type: option.
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Preview a document before printing it
• Before you print a file, it is a good idea to preview it
to see how it will look when printed.
– Click the Print Preview button on the toolbar.
– Use the Print Preview window to make sure the
formats, margins, page breaks, and other document
features look the way you want.
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Printing a document
• To print a file, you can:
– Click the Print button in the Print Preview window
– Close the Print Preview window and click the Print
button on the toolbar (in most applications)
– Click the File menu, and then click the Print option
• A Print dialog box opens, allowing you to tailor
the printing options
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The Print dialog box
The layout of the Print dialog
box varies by application, but
they all contain roughly the
same information.
You can choose which printer
to use for the document.
You can choose selected pages
or all pages, and can control
how many copies are printed.
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Create a data disk
• You will create a data disk on which you will store
the files used throughout the rest of this tutorial.
– This must be done from a machine on which NP on
Microsoft Windows 2000 - Level 1 has been installed.
• To create a data disk:
– Insert a formatted disk into your floppy drive.
– Click the Start button, point to Programs, and then point
to NP on Microsoft Windows 2000 – Level 1.
– Click Disk1, and click OK to copy your practice files to
the new data disk.
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Use My Computer to
view files on your disk
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• Windows 2000 offers many options for customizing the
appearance of toolbars, icons and buttons in the My
Computer window.
• You can set your computer to be in Classic style or Web
style.
• By default, the My Computer window displays the
Standard toolbar and the Address bar.
• You can also display the Links toolbar. This toolbar
contains buttons for Web sites that you frequently access.
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My Computer file view window
The Standard and Address toolbar display by default.
My Computer window
in standard view. The
drive name and files on
that drive are displayed.
My Computer
shows free and
used space
information about
the drive.
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Change My Computer
views and toolbars
• To change which toolbars are displayed:
– Click View on the menu bar, then point to Toolbars.
– Toolbars with a check mark next to them are currently displayed.
– Click one to remove the check mark and remove the toolbar. Click
one without a check mark to display that toolbar.
• To change the file view display:
– Click View on the menu bar, and choose from one of the following
options.
•
•
•
•
Large Icons
Small Icons
List
Details. The Details view shows information, such as file size, date
last modified, and file type.
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Changing My Computer View options
Click the View menu
to see view options.
The Toolbars option indicates which
toolbars are or are not displayed.
Change the way
file names appear
by selecting one of
these options.
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File View options in My Computer
The four file view
options available in
My Computer:
Large Icons
List
Small Icons
Details
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Copy or delete a file
• To copy a file:
– Hold down the right mouse button as you drag the file from its
current location to its new one. Then select the Copy Here option
on the shortcut menu.
– The file will appear in both locations.
• To delete a file:
– Click it using the right mouse button and then click Delete on the
shortcut menu.
– Deleting a file from a hard drive sends it to the Recycle Bin, which
enables you to retrieve it if necessary.
– Deleting a file from a floppy disk, however, simply deletes it and
you cannot retrieve it.
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Use My Computer to copy a file
1. Point to the file to be copied.
2. Press and hold down the
right mouse button.
3. Drag the file to the folder
you want it copied to. When
the target folder turns blue,
release the right mouse button.
4. When the shortcut menu
appears, click Copy Here.
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Move or rename a file
• To move a file to a new location:
– Hold down the right mouse button as you drag it from its current
location to its new one.
– A shortcut menu opens from which you can select the Move Here
option.
– When you move a file, it is removed from its current location.
• To rename a file:
– Right-click the file.
– Click Rename on the shortcut menu, and then type the new name.
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Navigate a hierarchy of folders
• Explorer windows enable you to explore the contents of
your computer's storage resources and folders.
• The Standard toolbar includes buttons that let you
navigate through the windows:
– Click the Back button to return to the Explorer window you were
most recently viewing
– Click the Forward button to reverse the effect of the Back button
– Click the Up button to move up one level in the hierarchy of your
computer's resources
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Standard toolbar navigation buttons
The Back button allows you to return to folders you have already viewed.
The Forward button goes in the opposite direction.
The Up button takes you up one level in the folder hierarchy.
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Make a backup copy of a disk
• Any time you save important information to a
floppy disk, you should copy its contents to
another floppy disk.
• This provides you with a backup disk in case the
original is damaged, lost, infected by a virus, or
exposed to magnetic fields.
• Always keep the copy in a safe place away from
the computer. If something happens around the
computer (flood, fire), your backup disk will be
safe.
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Make a copy of your data disk
• To copy the contents of a floppy disk to another
floppy disk:
– Insert the original floppy disk (the disk with the
content to be copied) into the floppy disk drive
– In the My Computer window, right-click the icon
representing your floppy disk drive
– Click Copy Disk, and then click Start
– When prompted, remove the original disk, insert the
second (backup) disk, and then click OK
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Illustration of floppy-to-floppy copy
1. Insert the original
disk and the copy
program will write its
contents to memory or
to hard disk.
2. Replace the original
disk with the disk to
which it will be copied.
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3. The Copy program
will write data from
memory or hard disk to
the copy disk. When
done, remove and label
the disk.
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