FLU PANDEMIC Business Operation Continuity Dr. Wilsie S. Bishop Vice President for Administration and COO Dr. David D. Collins Vice President Business and Finance Flu Pandemic • Similar to other emergency situations – Unsure when (or if) it might occur – Unsure what other services might be affected • Not similar in that it will be unknown who might be available continue services • Will last significantly longer than other possible emergency situations Stages of Planning • Three possible scenarios – Open and functioning as normal – Open with limited operations • Individuals working at home • Move classes to internet rather than on campus – Closed Stages of Planning • Progression of Flu Pandemic – Person to Person Outside US – Person to Person in US – Person to Person in Tennessee/Region • Once in US, transmission is likely to occur rapidly Administrative Response Closing Scenarios Essential Administrative Functions Open/Limited Closed Completely Public Safety Yes Yes Physical Plant Yes Yes - Limited Information Technology Academic Tech Support Yes Yes Yes - Limited Student Affairs Housing/Food Service Yes Yes Yes Comptroller/Payroll Yes Very Limited as necessary Purchasing/Accounts Payable Yes Very Limited as necessary Human Resources Yes Yes - Benefits Budget Yes (If hiring) University Relations Work from Home Work from Home President/Senior Staff Work from Home Work from Home Administrative Response to Flu Pandemic Region Open Limited Closed Global Develop Strategies and Management Plans X X US Finalize Strategies of Mgt Plan for level 2 and 3 Responses Begin Implementation of Plan for Level 2 Response Begin Implementation of Plan for Level 3 Response X Total Implementation of Level 2 Plan Total Implementation of Level 3 Plan TN/Regional Planning Steps • Planning – Complete Essential Function Sheet • As Pandemic Progresses – Customize and implement • Once it Arrives – Determine essentials and manage crisis Supplies Needed • Latex Gloves – 3 Cases of Small, Medium and Large • Particulate Respirators N95 – 12 Cases – Essential Personnel (25 x 56 days x 1 mask per day – 1,400 total) • Basic Particulate Masks – 7 cases – Students and staff remaining on campus (100 x 1 mask every 3 days for 56 days – 1,867) • Waterless Hand Sanitizer – 7 cases • Estimated Cost of Above - $2,830 Questions • Who will be sick and unable to work • Who will have family members sick • Who will refuse to come in for fear of sickness • What will happen in departments we can’t fully staff such as payroll • Will there be sufficient OIT support for at home activities Questions • What about leave policies – Governor and TBR Directives • Athletic Events • Who will care