NO QUORUM
Institutional Effectiveness Council
Minutes
October 27, 2015 – 1 - 3PM
E-112
MEMBERS
Name
Representing
Present
Brian Lofman
Administration
X
Terri Pyer
Administration
X
Tracey Richardson
Administration
X
Celine Pinet
Administration
X
Mary Dominguez
Administration
David Phillips
Administration
Vacant
Administration
Marnie Glazier
Faculty
Vacant
Faculty
Vacant
Faculty
X
X
X
Wade Grant (non-voting member)
IPE Office
X
Layheng Ting (non-voting member)
IPE Office
X
Min Hu (non-voting member)
ITS Office
X
Laura Lark
C.S.E.A.
X
Louann Raras
Confidential
Vacant
L-39
Vacant
Associated Students
Vacant
Associated Students
Absent
X
Others
Name
Carol Kimbrough
Title or Representing
Academic Senate
Present
X
Absent
CALL MEETING TO ORDER
Meeting called to order at 1:05 PM
Brian Lofman
INFORMATION/DISCUSSION/PRESENTATIONS
1. Introduction of Members
Brian Lofman
Brian Lofman
Brian Lofman welcomed everyone to the first meeting of the Institutional
Planning Council for academic year 2015-16, followed by round-table
introductions.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
1
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2. Purpose of Governance
Carol presented with a PowerPoint Presentation on the purpose of
governance and the different councils in existence, in order to make
appropriate decisions that will have a significant impact to students
and staff. The councils consist of representation from all areas (i.e.
administration, faculty, classified and students) in order to acquire a
consensus and all constituent groups are able to give input. The
College Planning Council is the highest council which receives
recommendations from all other councils and then ultimately makes its
recommendation to the Superintendent/President and/or the Board of
Trustees. The priorities for decision making will always support the
college’s Mission, Vision statements and values.
Carol Kimbrough
3. Overview of Governance at the College
Carol referenced the Governance Planning Model and explained how
all Councils and Planning Groups tie in and flow through the groups for
communication and implementation of plans, actions, resource
allocations, policies and procedures to appropriate councils and/or
groups.
Carol Kimbrough
4. Institutional Effectiveness Council Handbook
Dr. Lofman mentioned that the plan for the institution is to move
toward becoming more data informed, build up and cultivate data; as
well as, rebuild our current data infrastructure.
Brian Lofman
Dr. Lofman went on to review the Institutional Effectiveness Council
Handbook (i.e. mission, vision, membership, purpose, and
responsibilities).
5. History of/Plan for Institutional Effectiveness Office
It has been only recently that the Office of Institutional Planning and
Effectiveness has been established. Prior to its establishment, there
was only one staff member who served the entire institutions research
needs. After its establishment, the Office of Institutional Planning and
Effectiveness’ main focus was Integrated Planning, Assessment
Processes and Program Review and Planning which left little room for
research. However, as the department is growing not only to oversee
the above mentioned but to also include a research office, new
positions have been created in order to accommodate and be able to
provide with projects focused on research.
Brian Lofman
6. Institutional Planning and Effectiveness Website/Key Projects
a. Goals for IPE Office 2013-2018
Dr. Lofman reviewed the goals for the IPE Office which are:
1. To steward effective institutional planning toward
fulfilling the college mission and meeting strategic
priorities and goals.
2. To strengthen institutional effectiveness toward
ongoing documented performance measurement
against the college mission and strategic priorities
and goals.
Brian Lofman
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
2
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3. To encourage and support data driven decisions
across the college.
A survey was sent out to different divisions on what their
needs for data are and determinations are being made on
what the priorities are as well as the different time periods in
which the data will be needed.
b. Continuous Improvement
Dr. Lofman reviewed the purpose for the Continuous
Improvement Plan which was developed for the overall
purpose of cultivating institutional effectiveness through the
development, implementation, and assessment of purposefully
designed processes of continuous improvement.
c.
Institutional Effectiveness Measures
This is a relatively new initiative for the college; its purpose is
to develop acceptable standards for student achievement and
goals for institutional effectiveness at the college level. The
standards are developed and established annually through the
participatory governance process and with final approval by
the Board of Trustees.
d. Integrated Planning
Integrated Planning Model is designed for the purpose of
informing and impacting all key institutional processes and
decisions. It begins with the recognition that organizational
values and community needs form the context for long term
planning.
e. Long Term Planning
Long Term Plans are developed; approved, evaluated and
revised as an ongoing process; the plans are also linked and
aligned with the college’s umbrella Strategic Plan. Assessment
of plans is done each year and posted on the page with the
results.
f.
Program Review & Annual Planning
The program planning and assessment cycle is implemented
each year to include every program, service and office here at
Hartnell College. All PPA reports are online and easy to find.
g. Strategic Planning
The Strategic Plan is driven by the Institutional Priorities set
for the college’s governing board including, Student Success,
Student Access, Employee Diversity and Development,
Effective Utilization of Resources, Innovation and Relevance
for Educational Programs and Services, and Partnerships with
Industry, Business, Agencies, and Education. The website is
currently undergoing additions. Goal progress report and
scorecard will be uploaded in the next few weeks. All 11 goals
will be reported on at the Board Meeting in November 2015.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
3
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
7. Data, Analytics & Reporting Team (DART)
Operational Team that started several months ago to validate and
transform data to the Educational Data Warehouse toward the aim of
optimally serving users relative to their data analytic, reporting, and
visualization needs.
Brian Lofman/
Dave Phillips
8. Institutional Effectiveness Partnership Initiative (IEPI)/
Partnership Resource Team (PRT)
Dr. Lofman explained the goal of the IEPI is to help advance
Community Colleges’ institutional effectiveness and in the process
significantly reduce the number of accreditation sanctions and audit
issues, and most importantly, enhance the system’s ability to serve
students effectively. An important focus of the grant is to draw on the
exceptional expertise and innovation from within the system in
advancing best practices and avoiding potential pitfalls.
Three major components of the initiative are:
1. Develop a framework of indicators and college/district goals
2. Make Technical Assistance Teams
3. Enhance professional development opportunities
A letter of interest was submitted last spring and we have PRT visit
scheduled for November 9th. Grants up to $150,000 in seed money are
available to institutions that receive team visits, to accelerate
implementation of improvement plans, called Innovation and
Effectiveness Plans.
Brian Lofman
ACTION ITEM
1. Election of Faculty Co-Chair
Did not vote on this item as there was no quorum.
Brian Lofman
OTHER ITEMS/BRIEF ANNOUNCEMENTS
None presented
MEETING SCHEDULE FOR 2015-16
November 24, 2015
January 26, 2016
February 23, 2016
March 22, 2016
April 26, 2016
May 24, 2016
ADJOURNMENT
The meeting adjourned at 2:56 PM
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
4
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.