Regular Meeting of the Committee of the Whole January 14, 2016 – 6:15 p.m. May Whitney Elementary School Library, 100 Church St., Lake Zurich, IL AGENDA Board Work Session – Discussions/Collaboration/Presentations 1. 2. 3. 4. 5. 6. 7. 8. Call to Order & Roll Call *Public Comments – Please sign in by 6:15 p.m. PMA Presentation – Howie Crouse (Informational) Gifted Program Update – Stacie Noisey (Informational) Cash Flow (Informational) Summer Projects (Informational) Employee Incentive Program (Discussion) Policy First Read - (Action 1/28/2016) 2:100 Board Member Conflict of Interest 2:150 Committees 2:200 Types of School Board Meetings 5:90 Abused and Neglected Child Reporting 5:100 Staff Development Program 6:160 English Language Learners 6:270 Guidance and Counseling Program 6:280 Grading and Promotion 6:340 Student Testing and Assessment 7:50 School Admissions and Student Transfers To and From Non-District Schools 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students 7:130 Student Rights and Responsibilities 7:140 Search and Seizure 7:300 Extracurricular Athletics 7:340 Student Records 8:30 Visitors to and Conduct on School Property 9. Closed Session – To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body 5 ILCS 120/2(c)(1); security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonable potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8) and Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11). *Public Comments will be limited to 5 minutes per individual, 30 minutes total time for any one topic. In accordance with the Americans with Disabilities Act, individuals with disabilities who plan to attend this meeting or any other activity or program and who require certain accommodations so that they can observe and participate, or who have questions regarding the accessibility of the meeting room or the District’s facilities, should contact the Superintendent’s office (847-540-4963) promptly to allow the District to make reasonable accommodations for those persons. MEMORANDUM TO: FROM: DATE: SUBJECT: Board of Education Vicky Cullinan January 14, 2016 PMA Five Year Financial Plan Mr. Howard Crouse from PMA Financial will be presenting the district’s five year financial. The plan is a guiding document that aide the Board and Administration in making short-term and longerterm decisions that impact the district financially. It allows the Board to make a more informed decision without a great risk of overreaching. As we have discussed in budget and levy discussions, the main drivers of revenue are based on assumptions for new construction and the Consumer Price Index. The main driver of expenses, the collective bargaining agreement, has been settled for four years. In preparing this document it is a time for Administration to evaluate and determine what is necessary to move the district forward in helping students achieve the district’s mission of becoming continuous learners who are responsible, caring citizens in a global community. The proposed plan will assist us in raising student achievement, and allow us to maintain and improve our facilities. As we plan for the future, facilities has been a major focus. The Facilities Committee is continuing their work to analyze information to help the district develop a long-term plan. This plan is based on the current year which includes a higher level of O & M expenditures. An additional $500,000 was added in FY17 and continues in future years. It would allow us to continue keep moving ahead in maintaining and improving our facilities but probably would not allow the funds to undertake multiple large projects in one year. This is also an area that the board can continue to evaluate and determine expenditure levels on an annual basis. Dr. Michael J. Egan, Superintendent of Schools District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459 Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702 Presented by Howie Crouse Senior Financial Consultant January 14, 2016 Data Elements • Five Years of Audited Annual Financial Reports • FY2016 Budget, with adjustment for anticipated FY16 reduced benefit expenditures • Tax Levy / Extensions / Tax Rates/Distributions • Equalized Assessed Valuation • Enrollment • Compensation and Benefits Provided • District Assumptions 1/8/2016 Forecast5 Analytics, Inc. 2 State of Illinois • In FY15, the State initially prorated General State Aid at 89%; in the spring of 2015, it was reduced an additional 2.0% • In FY15, the State also delayed one set of categorical payments until after July 1 • In FY16, the State increased the proration to 92% • However, there is again concern with payments after April 1st • A potential “property tax freeze” and a pension obligation “cost shift” remain active discussion items 1/8/2016 Forecast5 Analytics, Inc. 3 Revenue Assumptions • Existing EAV: 3% annual increases • New Construction: – LY15 $9M – LY16 $12M – LY17 and beyond $14M annually • CPI: – LY15 .8% – LY16 1.0% – LY17 and beyond 2% annually • Tax collection rate of 99.5% • Student revenues decrease as enrollment decreases, ~1.25% per year • GSA Formula and Proration remain constant, resulting in gradual reduction of GSA • All other revenues remain flat • Alternate scenario at the end includes potential tax freeze in LY16 and LY17 1/8/2016 Forecast5 Analytics, Inc. 4 Revenue Budget 1/8/2016 Forecast5 Analytics, Inc. 5 Aggregate Revenues Aggregate - Revenue Analysis BUDGET REVENUE PROJECTIONS FY 2016 FY 2017 % chg FY 2018 % chg FY 2019 % chg LOCAL Property Taxes Other Local Revenue TOTAL LOCAL REVENUE $69,656,927 $4,563,500 $74,220,427 $70,555,855 1.29% $4,549,523 -0.31% $75,105,378 1.19% $72,202,972 2.33% $4,535,780 -0.30% $76,738,752 2.17% STATE General State Aid Other State Revenue TOTAL STATE REVENUE $2,134,635 $4,727,765 $6,862,400 $2,056,234 -3.67% $4,727,765 0.00% $6,783,999 -1.14% $1,992,245 -3.11% $4,727,765 0.00% $6,720,010 -0.94% $2,012,159 $4,727,765 $6,739,924 TOTAL FEDERAL REVENUE $1,808,590 $1,808,590 $1,808,590 $1,808,590 FLOW-THROUGH REVENUE $0 $0 TOTAL REVENUE $82,891,417 $83,697,967 1/8/2016 0.00% $74,273,867 2.87% $4,522,269 -0.30% $78,796,136 2.68% 0.00% $0 0.97% $85,267,352 $87,344,650 Forecast5 Analytics, Inc. % chg FY 2021 % chg $76,380,093 2.84% $4,508,988 -0.29% $80,889,081 2.66% $78,522,416 2.80% $4,495,935 -0.29% $83,018,351 2.63% 1.00% 0.00% 0.30% $1,950,479 -3.07% $4,727,765 0.00% $6,678,244 -0.92% $1,925,357 -1.29% $4,727,765 0.00% $6,653,122 -0.38% 0.00% $1,808,590 $1,808,590 $0 1.88% FY 2020 0.00% $0 2.44% $89,375,915 0.00% $0 2.33% $91,480,063 2.35% 6 Enrollment Projections Enrollment Projections 6300 6100 6071 5910 5900 5877 5817 5671 5700 5666 5603 5571 5519 5500 5491 5445 5300 5100 4900 4700 4500 2011 1/8/2016 2012 2013 2014 2015 2016 2017 Forecast5 Analytics, Inc. 2018 2019 2020 2021 7 GSA Projections 1/8/2016 Forecast5 Analytics, Inc. 8 Revenues by Source by Fund Source Level1 Fund ALL SOURCES 1000 Local Sources 1000 Local Sources 1000 Local Sources 1000 Local Sources 1000 Local Sources 1000 Local Sources 3000 State Sources 3000 State Sources 3000 State Sources 3000 State Sources 3000 State Sources 4000 Federal Sources 4000 Federal Sources 4000 Federal Sources 4000 Federal Sources 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 70 Working Cash 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 10 Educational 20 Operations & Maintenance 50 Municipal Retirement/Social Security 1/8/2016 2016 2017 2018 $ 82,891,417.0000 $ 83,697,966.8800 $ 85,267,351.8900 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 74,220,427.0000 60,165,772.0000 10,368,299.0000 1,394,266.0000 2,148,165.0000 143,925.0000 6,862,400.0000 4,430,500.0000 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 75,105,377.9100 60,508,777.2900 10,843,843.0800 1,500,121.9900 2,110,678.0200 141,957.5300 6,783,998.9700 4,352,098.9700 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 76,738,751.8100 61,815,816.4900 11,086,878.1200 1,532,305.7400 2,158,568.6600 145,182.8000 6,720,010.0800 4,288,110.0800 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 Forecast5 Analytics, Inc. 2019 2020 2021 $ 87,344,649.9300 $ 89,375,915.5200 $ 91,480,065.2100 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 78,796,135.6200 63,463,154.4900 11,392,442.3200 1,572,769.8600 2,218,531.0700 149,237.8800 6,739,924.3100 4,308,024.3100 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 80,889,081.4800 65,139,065.8400 11,703,219.8400 1,613,924.3500 2,279,509.3100 153,362.1400 6,678,244.0400 4,246,344.0400 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 83,018,352.8600 66,844,162.6600 12,019,323.6600 1,655,784.1700 2,341,525.2800 157,557.0900 6,653,122.3500 4,221,222.3500 150,000.0000 2,281,900.0000 1,808,590.0000 1,711,315.0000 97,275.0000 9 Key Expenditure Assumptions • • • • • FY16 benefits reduced by $350,000 estimated underspending of budget Current negotiated contract through FY19 Salaries and benefits subject to negotiations in future years Medical benefits increasing 6% per year, dental at 5% per year Other objects: – Ed Fund 2% annual increase – OM Fund added $250K in both Purchased Services and Supplies in FY17, then 2% – Transportation Fund • 2% for Purchased Services and Supplies • Capital outlay included in even-numbered years with corresponding “Others Sources” revenues for the sale of old buses 1/8/2016 Forecast5 Analytics, Inc. 10 Projected Staffing Assumptions • FY17 Staffing Changes – Add 1.0 Gifted and .5 Adaptive PE – Reduce 3.8 Teaching positions – Add 1.0 Dept. Chair, 1.0 Curriculum Technical Staff and 1.0 Bookkeeper • FY18 – Add 5.5 kindergarten teachers and 1.5 elementary specials (Full Day Kindergarten implementation) – Reduce 1.5 secondary positions • FY19–FY21 – Reduce 2.5 secondary positions over that period 1/8/2016 Forecast5 Analytics, Inc. 11 Expense Budget 1/8/2016 Forecast5 Analytics, Inc. 12 Aggregate Expenditures Aggregate - Expenditure Analysis BUDGET FY 2016 EXPENDITURE PROJECTIONS FY 2017 % chg FY 2018 % chg FY 2019 % chg FY 2020 % chg FY 2021 % chg Salaries Benefits TOTAL SALARIES & BENEFITS $47,687,644 $8,520,750 $56,208,394 $49,193,827 $8,957,266 $58,151,092 Purchased Services Supplies And Materials Capital Outlay Other Objects Non-Capitalized Equipment Termination Benefits Provision For Contingencies TOTAL ALL OTHER $10,374,975 $5,204,525 $8,000,669 $3,716,300 $1,475,531 $0 $0 $28,772,001 $10,762,028 3.73% $5,514,695 5.96% $3,276,350 -59.05% $3,785,046 1.85% $1,500,944 1.72% $0 $0 $24,839,063 -13.67% $10,977,268 2.00% $5,624,989 2.00% $8,283,377 152.82% $3,855,167 1.85% $1,526,865 1.73% $0 $0 $30,267,666 21.86% $11,196,813 2.00% $5,737,489 2.00% $3,290,545 -60.28% $3,926,690 1.86% $1,553,305 1.73% $0 $0 $25,704,842 -15.07% $11,420,750 2.00% $5,852,239 2.00% $8,447,856 156.73% $3,999,644 1.86% $1,580,273 1.74% $0 $0 $31,300,761 21.77% $11,649,165 2.00% $5,969,283 2.00% $3,305,313 -60.87% $4,074,057 1.86% $1,607,781 1.74% $0 $0 $26,605,598 -15.00% TOTAL EXPENDITURES $84,980,394 $82,990,155 $90,503,895 $87,396,777 -3.43% $94,960,379 $92,448,280 -2.65% 1/8/2016 3.16% 5.12% 3.46% -2.34% $50,775,858 $9,460,371 $60,236,229 3.22% 5.62% 3.59% 9.05% $51,803,972 $9,887,963 $61,691,935 Forecast5 Analytics, Inc. 2.02% 4.52% 2.42% $53,291,936 $10,367,681 $63,659,618 2.87% 4.85% 3.19% 8.65% $54,963,998 $10,878,684 $65,842,682 3.14% 4.93% 3.43% 13 Expenditures by Object by Fund Object Fund ALL OBJECTS 100 Salaries 100 Salaries 100 Salaries 100 Salaries 200 Employee Benefits 200 Employee Benefits 200 Employee Benefits 200 Employee Benefits 200 Employee Benefits 300 Purchased Services 300 Purchased Services 300 Purchased Services 300 Purchased Services 300 Purchased Services 400 Supplies & Materials 400 Supplies & Materials 400 Supplies & Materials 400 Supplies & Materials 500 Capital Outlay 500 Capital Outlay 500 Capital Outlay 500 Capital Outlay 600 Other Objects and Transfers 600 Other Objects and Transfers 600 Other Objects and Transfers 600 Other Objects and Transfers 700 Non-Capitalized Equipment 700 Non-Capitalized Equipment 700 Non-Capitalized Equipment 700 Non-Capitalized Equipment 1/8/2016 10 Educational 20 Operations & Maintenance 40 Transportation 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 10 Educational 20 Operations & Maintenance 40 Transportation 10 Educational 20 Operations & Maintenance 40 Transportation 10 Educational 20 Operations & Maintenance 40 Transportation 10 Educational 20 Operations & Maintenance 40 Transportation 2016 2017 2018 2019 2020 2021 $ 85,323,633 $ 83,340,259 $ 90,861,001 $ 87,761,025 $ 95,331,911 $ 92,827,243 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 47,687,644 45,275,644 895,900 1,516,100 8,520,750 6,381,550 159,850 199,345 1,780,005 10,374,975 4,767,420 3,522,355 2,085,200 5,204,525 2,664,995 2,196,030 343,500 8,000,669 344,461 2,925,000 4,731,208 4,059,539 3,780,539 278,000 1,000 1,475,531 1,270,641 185,000 19,890 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 49,193,827 46,701,316 926,921 1,565,589 8,957,266 6,728,463 169,562 211,139 1,848,102 10,762,028 4,862,769 3,772,355 2,126,904 5,514,695 2,718,295 2,446,030 350,370 3,276,350 351,350 2,925,000 4,135,149 3,856,149 278,000 1,000 1,500,944 1,296,054 185,000 19,890 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 50,775,858 48,208,572 954,729 1,612,557 9,460,371 7,150,097 181,437 225,243 1,903,594 10,977,268 4,960,024 3,847,802 2,169,442 5,624,989 2,772,661 2,494,951 357,377 8,283,377 358,377 2,925,000 5,000,000 4,212,272 3,933,272 278,000 1,000 1,526,865 1,321,975 185,000 19,890 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 51,803,972 49,159,667 983,371 1,660,933 9,887,963 7,506,593 191,751 237,549 1,952,070 11,196,814 5,059,224 3,924,758 2,212,831 5,737,489 2,828,114 2,544,850 364,525 3,290,545 365,545 2,925,000 4,290,938 4,011,938 278,000 1,000 1,553,305 1,348,414 185,000 19,890 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 53,291,936 50,568,303 1,012,872 1,710,761 10,367,681 7,905,514 203,012 250,969 2,008,186 11,420,750 5,160,409 4,003,253 2,257,088 5,852,239 2,884,677 2,595,747 371,815 8,447,856 372,856 2,925,000 5,150,000 4,371,177 4,092,177 278,000 1,000 1,580,273 1,375,383 185,000 19,890 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 54,963,998 52,158,656 1,043,258 1,762,084 10,878,684 8,330,583 214,937 265,170 2,067,993 11,649,165 5,263,617 4,083,318 2,302,229 5,969,283 2,942,370 2,647,662 379,252 3,305,313 380,313 2,925,000 4,453,020 4,174,020 278,000 1,000 1,607,781 1,402,890 185,000 19,890 Forecast5 Analytics, Inc. 14 Fund Balances by Fund Fund 2016 2017 2018 2019 2020 2021 OPERATING FUNDS $ 58,436,862 $ 58,801,570 $ 57,414,922 $ 57,005,547 $ 55,406,551 $ 54,066,373 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 70 Working Cash $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1/8/2016 37,185,488 9,553,293 7,280,922 1,792,466 2,624,693 37,243,282 9,851,269 6,788,052 2,152,317 2,766,650 36,353,545 10,228,228 5,416,749 2,504,567 2,911,833 Forecast5 Analytics, Inc. 35,556,542 10,744,941 4,774,690 2,868,303 3,061,071 34,293,950 11,402,277 3,258,991 3,236,901 3,214,433 32,418,201 12,201,425 2,467,049 3,607,708 3,371,990 15 Aggregate Historical Aggregate - Historical Summary ACTUAL REVENUE / EXPENDITURES FY 2011 FY 2012 % chg FY 2013 % chg BUDGET FY 2014 % chg FY 2015 % chg FY 2016 % chg REVENUE Local $67,057,802 $69,640,120 3.85% $70,250,845 0.88% $72,135,577 2.68% $73,313,906 1.63% $74,220,427 1.24% State Federal Other TOTAL REVENUE $6,791,862 $2,360,846 $0 $76,210,510 $6,978,331 2.75% $7,054,117 $1,645,888 -30.28% $1,615,176 $0 $0 $78,264,339 2.69% $78,920,138 1.09% -1.87% -0.93% 1.21% 1.10% $6,862,400 $1,808,590 $0 $82,891,417 5.36% -0.54% 2.33% $6,513,181 $1,818,321 $0 $81,645,408 -6.80% 11.23% 0.84% $6,988,314 $1,634,693 $0 $80,758,584 EXPENDITURES Salary and Benefit Costs Other TOTAL EXPENDITURES $49,074,853 $25,905,001 $74,979,854 $50,398,865 $24,471,332 $74,870,197 2.70% $50,559,966 -5.53% $19,690,038 -0.15% $70,250,004 0.32% -19.54% -6.17% $52,896,803 $24,649,669 $77,546,472 4.62% 25.19% 10.39% $53,941,190 $23,743,971 $77,685,161 1.97% -3.67% 0.18% $56,208,394 $28,772,001 $84,980,394 4.20% 21.18% 9.39% SURPLUS / DEFICIT $1,230,656 $3,394,142 $8,670,134 OTHER FINANCING SOURCES/USES Other Financing Sources Other Financing Uses TOTAL OTHER FIN. SOURCES/USES $5,093,534 ($2,466,285) $2,627,249 $4,196,496 ($267,264) $3,929,232 SURPLUS / DEFICIT INCL. OTHER FIN. SOURCES $3,857,905 $7,323,374 BEGINNING FUND BALANCE $27,585,069 YEAR-END FUND BALANCE* $3,212,112 $3,960,247 ($2,088,977) $3,983,705 ($256,695) $3,727,010 $511,897 ($365,744) $146,153 $3,937,491 ($343,239) $3,594,252 $8,414,597 $6,939,122 $4,106,400 $1,505,275 $31,442,974 $38,766,348 $47,180,945 $54,120,067 $58,226,489 $31,442,974 $38,766,348 $47,180,945 $54,120,067 $58,226,489 $58,436,862 FUND BALANCE AS % OF EXPENDITURES 41.94% 51.78% 67.16% 69.79% 74.95% 68.77% FUND BALANCE AS # OF MONTHS OF EXPEND. 5.03 6.21 8.06 8.37 8.99 8.25 $10,483 ($266,020) ($255,537) 1.53% A -6.15% B A+B * Balances Based on most recent Annual Financial Report. 1/8/2016 Forecast5 Analytics, Inc. 16 Aggregate Projections Aggregate - Projection Summary REVENUE / EXPENDITURE PROJECTIONS BUDGET FY 2016 FY 2017 REVENUE Local State Federal Other TOTAL REVENUE $74,220,427 $6,862,400 $1,808,590 $0 $82,891,417 $75,105,378 $6,783,999 $1,808,590 $0 $83,697,967 EXPENDITURES Salary and Benefit Costs Other TOTAL EXPENDITURES $56,208,394 $28,772,001 $84,980,394 % chg 1.19% -1.14% 0.00% FY 2018 % chg 2.17% -0.94% 0.00% 0.97% $76,738,752 $6,720,010 $1,808,590 $0 $85,267,352 $58,151,092 3.46% $24,839,063 -13.67% $82,990,155 -2.34% $60,236,229 $30,267,666 $90,503,895 3.59% 21.86% 9.05% 1.88% FY 2019 $78,796,136 $6,739,924 $1,808,590 $0 $87,344,650 % chg 2.68% 0.30% 0.00% 2.44% $61,691,935 2.42% $25,704,842 -15.07% $87,396,777 -3.43% FY 2020 $80,889,081 $6,678,244 $1,808,590 $0 $89,375,915 % chg 2.66% -0.92% 0.00% 2.33% $63,659,618 3.19% $31,300,761 21.77% $94,960,379 8.65% FY 2021 $83,018,351 $6,653,122 $1,808,590 $0 $91,480,063 % chg 2.63% -0.38% 0.00% 2.35% $65,842,682 3.43% $26,605,598 -15.00% $92,448,280 -2.65% SURPLUS / DEFICIT ($2,088,977) $707,811 ($5,236,544) ($52,127) ($5,584,463) ($968,217) A OTHER FINANCING SOURCES/USES Other Financing Sources Other Financing Uses TOTAL OTHER FIN. SOURCES/USES $3,937,491 ($343,239) $3,594,252 $7,000 ($350,103) ($343,103) $4,207,000 ($357,105) $3,849,895 $7,000 ($364,248) ($357,248) $4,357,000 ($371,532) $3,985,468 $7,000 ($378,963) ($371,963) B SURPLUS / DEFICIT INCL. OTHER FIN. SOURCES $1,505,275 $364,708 ($1,386,649) ($409,375) ($1,598,996) ($1,340,180) BEGINNING FUND BALANCE $56,931,587 $58,436,862 $58,801,570 $57,414,921 $57,005,546 $55,406,550 PROJECTED YEAR END BALANCE $58,436,862 $58,801,570 $57,414,921 $57,005,546 $55,406,550 $54,066,370 FUND BALANCE AS % OF EXPENDITURES 68.77% 70.85% 63.44% 65.23% 58.35% 58.48% FUND BALANCE AS # OF MONTHS OF EXPEND. 8.25 8.50 7.61 7.83 7.00 7.02 1/8/2016 Forecast5 Analytics, Inc. A+B 17 Aggregate Projections 1/8/2016 Forecast5 Analytics, Inc. 18 Aggregate Projections 1/8/2016 Forecast5 Analytics, Inc. 19 Observations • The District is in excellent financial condition • There are significant unknowns that could dramatically affect the District’s projections – CPI change – each 1% change in CPI would add or subtract ~$700,000 – “Cost Shift” – each 1% change in District obligation ~$420,000 – Property Tax Extension freeze in LY16 and LY17 impact is on next two slides 1/8/2016 Forecast5 Analytics, Inc. 20 Alternate Scenario: Property Tax Freeze in LY16 and LY17 1/8/2016 Forecast5 Analytics, Inc. 21 Cumulative Loss of Operating Taxes under Tax Freeze Property Taxes 2016 ALL FUNDS $ - 10 Educational 20 Operations & Maintenance 40 Transportation 50 Municipal Retirement/Social Security 70 Working Cash $ $ $ $ $ 1/8/2016 2017 2018 2019 2020 2021 $ (350,717.1) $ (1,773,118.1) $ (3,950,434.2) $ (6,189,493.1) $ (8,491,352.1) - $ $ $ $ $ (281,446.0) (51,748.9) (6,852.8) (9,982.2) (687.2) $ $ $ $ $ (1,422,905.5) (261,627.7) (34,646.0) (50,466.3) (3,472.7) Forecast5 Analytics, Inc. $ $ $ $ $ (3,170,176.5) (582,895.2) (77,189.7) (112,436.6) (7,736.3) $ $ $ $ $ (4,966,995.4) (913,272.6) (120,939.3) (176,165.3) (12,120.5) $ $ $ $ $ (6,814,211.3) (1,252,915.6) (165,916.2) (241,681.2) (16,627.7) 22 DISCLAIMER The information in this presentation was prepared for informational purposes solely for client or prospective cClient (“Client”) from products or services of Forecast 5 Analytics, Inc. (F5) including 5Cast and is therefore subject to the Terms and Conditions of such products available at forecast5analytics.com. F5 has explained the formulas and methodologies used by 5Cast and Client agrees that such formulas and methodologies are appropriate and suitable for its financial management applications. F5 has made no independent examination of the context in which the District intends to use the data from 5Cast. The data and assumptions underlying this output were provided by District. Changes to any prices, levels, or assumptions may have a material impact on results. A change in District’s fiscal policies, fundamental changes in legislative or other actions will likely also have a substantial impact on any output. At the request of Client, F5 may provide opinions or representations with respect to the financial feasibility and/or fiscal prudence of any assumptions and/or projections that Client may select and such input is subject to change without notice. Moreover, in that instance it is understood that Client is solely responsible for the decision and any associated risk of incorporating any particular assumption in its financial plan. Examples are merely representative and are not meant to be all-inclusive. F5’s analyses are not and do not purport to be appraisals of the assets, or business of Client or other entity. It is expected that the Client review the financial plan data for reasonableness, and to verify such results or otherwise seek assistance from F5 or another third party before relying on such data in such cases. The information set forth herein was gathered from sources which F5 believes but does not guarantee to be accurate. Neither the information, nor any options expressed, constitute a solicitation for purposes of the purchase or sale of any securities or other investments and is not in any way intended to suggest/discuss potentially applicable financing applications. 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This information is not an advertisement of services available in any state other than those listed above. 1/8/2016 Forecast5 Analytics, Inc. 23 FROM THE OFFICE OF Jodi Wirt ASSISTANT SUPERINTENDENT FOR CURRICULUM & INSTRUCTION K-12 Stacie Noisey DIRECTOR OF CURRICULUM Terry Mootz DIRECTOR OF DATA & ASSESSMENT INTEROFFICE MEMORANDUM TO: Dr. Egan FROM: Stacie Noisey DATE: 1/8/2016 SUBJECT: Summary of Gifted Services The Illinois School Code, in Article 14 provides guidance on gifted programming and the components it must contain in order to receive state funding. However, the state has not funded any district level gifted education programs since the law was enacted in 2006. 105 ILCS 5/14A-20105 ILCS 5/14A-20 Historical Perspective An update of gifted services is presented annually to the Board of Education. A full program review was completed and presented to the Board in the fall of 2011. At that time the Board thanked the Gifted Program Review Committee for their yearlong effort to explore the research, survey parents, compare District 95 programs to local districts, and make recommendations for program improvements. However, the Board indicated the program changes to gifted services were not the most pressing need for the District at that time and directed the administration to implement program improvements that would not impact FTEs or require additional funding. Prior to that, a full program review was completed in 2001. Current Program Design The current program design includes one gifted specialist at each elementary building who is responsible for providing accelerated math services in third through fifth grades. This teacher assists with flexible grouping or enrichment in math instruction at the second grade, and teaches a math pull-out class called Math Replacement at grades three through five. The gifted math class is an accelerated course. This year all five elementary buildings are providing literacy enrichment for small groups of fifth grade students. At the middle school level, the gifted program consists of core content area classes. Students who are identified as gifted in grades six through eight may qualify for math only, or a combination of math and a block of literacy, science, and social studies. At the high school level there are no gifted classes. Students who were previously identified as gifted may be recommended for Honors or AP classes as available. Gifted Magnet Program Gifted Pullout Program Math Reading Grades w/Gifted Programs Barrington 220 Yes Yes Yes Yes Third-Eighth Naperville 203 Yes Yes Yes Yes Fourth-Eighth Naperville 204 No Yes Yes Yes Third-Eighth Deerfield 109 No Yes Yes Yes Second-Eighth Wauconda 118 No Yes Yes Yes Third-Eighth St. Charles 303 Yes, 6-8 only Yes Yes Yes Third-Eighth Lake Zurich 95 No Yes Yes Yes 5-8 Only Third- Eighth The assessments used for placement and identification into gifted programs vary by school district. Most districts use a combination of achievement data, ability data, and behavioral observations. Common assessments included the Measures of Academic Progress (MAP), the Cognitive Abilities Test (CogAT), the Otis–Lennon School Ability Test (OLSAT), state achievement test (PARCC), Test of Mathematical Ability for Gifted Students (TOMAGS), and the Kingore Observation Inventory (KOI). Some of the schools included student interviews, school-developed assessments, or behavioral checklists. District 95 uses a combination of MAP, CoGAT, TOMAGS, and behavioral observations. Since each school determines the placement process and tools for identification, no achievement comparisons can be made between programs at different districts. Findings: Dr. Mootz, the Director of Data and Assessment has prepared the following information and data tables. “Using statistical processes that account for differences in what changes in learning occurred (RIT score gain) from the expected changes in learning (growth projection) per variation in learning gain for all students in the group (mean standard deviation of RIT gains) District 95 students are experiencing expected gains in math learning. Repeating this process with only elementary students in the math replacement program, math replacement students are experiencing greater than expected gains in math learning.” Figure 1. All Students MAP Math Grade 3-5 Effect Size 2013-15 All D95 Students Gd 3-5 MAP Math Effect Size 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0.0 -0.1 -0.2 -0.3 -0.4 -0.5 -0.6 -0.7 -0.8 0.66 0.54 0.41 0.37 0.34 0.30 0.14 0.35 0.06 2012-13 -0.15 -0.24 -0.07 2013-14 2014-15 03 04 05 District Grade Level Figure 2. Math Replacement MAP Math Grade 3-5 Effect Size 2013-15 Math Replacement Students Gd 3-5 MAP Math Effect Size 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0.0 -0.1 -0.2 -0.3 -0.4 -0.5 -0.6 -0.7 -0.8 0.77 0.57 0.53 0.48 0.48 0.31 0.15 0.17 0.14 0.20 2012-13 -0.01 2013-14 2014-15 03 04 05 Grade Level District Program improvements during the 2014-2015 school year included: • • • Developed required standards for teachers of gifted classes based on new state endorsement th Piloted a literacy enrichment class for 5 grade students at Sarah Adams Continued math (grades 3-8) and literacy (grades 5-8) curriculum revision to offer a guaranteed, viable curriculum to students enrolled in the Gifted Program Program improvements during the 2015-2016 school year include: • • • Developing a fifth grade literacy curriculum aligned to the district core curriculum to allow for literacy enrichment th services at the 5 grade level during the 2015-2016 school year Continuing math (grades 6-8) and literacy (grades 5-8) curriculum revisions to offer guaranteed, viable curricula to students enrolled in the Gifted Program Teachers met licensing requirements based on new state guidelines Program improvements recommended for the 2016-2017 school year includes: • Continued curriculum alignment and assessment development for math and literacy Considerations and conclusions: • • • • • Gifted students have special learning needs. Gifted services meet the needs of most of these unique learners. Gifted programs are not funded by the state. Significant program changes have facility and budget implications. A program review is not recommended unless the facilities and funding issues can be addressed. MEMORANDUM TO: FROM: DATE: SUBJECT: Board of Education Vicky Cullinan January 14, 2016 FY16 Cash Flow (Informational) Attached is the cash flow projection for FY16. The months of July through November represent actual figures reconciled to the cash at the month end. Projections are provided for December through June. Dr. Michael J. Egan, Superintendent of Schools District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459 Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702 LAKE ZURICH CUSD 95 CASH FLOW PROJECTIONS 2015-2016 CASH BALANCE-BEGINNING $ 71,813,523 $ 67,866,880 $ 63,760,274 $ 91,541,299 $ ACTUAL July REVENUE SOURCES LOCAL SOURCES STATE SOURCES FEDERAL SOURCES SALE OF PROPERTY TRANSFERS BETWEEN FUNDS TOTAL REVENUE BALANCE SHEET CHANGES: RECEIVABLES PAYABLES TOTAL B/S CHANGES EXPENDITURES SALARIES EMPLOYEE BENEFITS PURCHASED SERVICES SUPPLIES CAPITAL OUTLAY OTHER OBJECTS NON-CAPITALIZED EQUIP. TRANSFERS BETWEEN FUNDS PRINCIPAL AND INTEREST TOTAL EXPENDITURES CASH BALANCE-ENDING ACTUAL August ACTUAL September ACTUAL October 87,284,067 $ ACTUAL November 932,141 1,077,949 7,694 3,448,427 1,920,565 242,198 397,948 34,814,886 194,020 60,803 - 1,739,201 202,377 16,907 482,064 767,540 194,044 140,525 500 5,466,212 2,560,711 35,069,709 2,440,550 1,102,608 239,255 239,255 23,068 23,068 (34,172) (34,172) (137,792) (137,792) (80,837) (80,837) 2,992,878 510,899 1,064,143 312,063 4,382,897 110,874 4,929 2,922,683 512,396 606,101 355,712 1,235,750 352,216 307,369 3,936,198 732,217 710,531 282,420 986,310 329,853 124,379 4,140,260.26 827,956.99 970,000 392,254 93,286 514,694 (2,214) 4,068,443.26 744,733.04 913,423 277,554 241,007 156,297 11,576 9,378,683 237,298 6,529,525 105,941 7,207,848 799 6,937,037 6,617,000 13,030,033 $ 67,866,880 $ 63,760,274 $ 91,541,299 $ 87,284,067 $ 75,379,711 $ 75,379,711 $ 70,546,429 $ 65,400,723 $ 59,628,670 $ 54,585,844 $ PROJECTED December PROJECTED January PROJECTED February PROJECTED March PROJECTED April 50,406,260 $ 47,072,537 PROJECTED May PROJECTED June 713,591 1,344,463 14,759 225,000 200,000 335,000 250,000 190,000 21,500 355,000 990,000 151,000 580,000 1,630,000 18,000 2,850,000 180,000 331,000 37,000,000 185,000 38,000 344,038 2,416,851 760,000 461,500 1,496,000 2,228,000 3,361,000 24,952 37,247,952 3,860,059.04 726,698.51 549,648 243,728 122,254 208,938 204,770 344,038 990,000 7,250,133 - - - - 3,767,114.99 695,590.99 800,000 260,000 50,000 325,000 8,000 3,932,983.81 713,568.78 700,000 330,000 150,000 400,000 7,000 4,230,017.39 752,409.25 775,000 275,000 80,000 425,000 1,400 3,883,153.59 706,430.45 875,000 450,000 50,000 420,000 23,000 3,976,027.92 720,742.58 925,000 450,000 150,000 425,000 30,000 5,905,706 6,233,553 6,538,827 6,407,584 17,952 6,694,723 70,546,429 $ 65,400,723 $ 59,628,670 $ 54,585,844 $ 50,406,260 $ Salary as a % of FY 15 Average of July '15 to June '16 99.5% 99.5% 99.8% 99.7% 103.7% 101.0% 108.6% 102.9% 104.0% 103.1% 99.5% 102.5% Benefits as a % of FY 15 Average of July '15 to June '16 As a % of Salary Expense 95.9% 95.9% 17.1% 97.4% 96.7% 17.5% 101.1% 98.1% 18.6% 106.1% 100.1% 20.0% 105.4% 101.2% 18.3% 99.4% 100.9% 18.8% - PROJECTED FY 16 BUDGET FY 16 82,147,924 6,630,050 1,533,138 3,930,992 368,990 94,611,094 82,033,024 6,862,400 1,808,590 3,930,491 350,239 94,984,744 47,434,950 8,506,444 10,088,845 4,399,693 7,666,503 4,092,872 1,125,209 368,991 8,130,990 91,814,498 47,836,336 8,870,806 10,377,975 5,204,525 8,000,669 4,066,539 1,125,292 350,239 8,130,990 93,963,371 5,725,131.40 862,801.27 1,200,000 770,962 125,000 425,000 405,000 24,953 162,000 9,700,847 47,072,537 $ 74,619,642 $ 2,796,595 $ 1,021,372 FROM THE OFFICE OF Lyle Erstad DIRECTOR OF FACILITIES To: Board of Education From: Vicky Cullinan, Lyle Erstad Re: January 14, 2016 Re: Summer 2016 As the New Year begins, planning is well underway for Summer 2016 projects. We have separated the following projects by school: Lake Zurich High School 1. Small Auditorium. The Small Auditorium, as it exists today, is not an ideal environment for education. As a result it is underutilized. Through this project, we anticipate creating an environment that will be transformative for the educational process. Both staff and students have met with DLA and given input into the design of the space. We are anticipating bidding this in March with an April award date. The estimated completion date is September 30th. 2. Roof Replacement. We are continuing on with roof replacement and maintenance at the high school. Through physical inspection by DLA and thermal roof scans we have identified the areas that will be replaced. We will be bidding an alternate for additional areas in order to maximize the opportunity for work if the pricing is favorable. The project will be completed prior to the start of the school year. 3. Tennis Courts. We will be replacing our existing courts (6) with new courts (8). This will provide for a better competitive environment for both men’s and women’s tennis teams. Our tennis coach provided input into how the courts should be designed. These ideas were incorporated into the design of the area. This project will be designed and coordinated by our civil engineer, Gewalt Hamilton. It will be bid in March. The project will be completed in August. 4. PE Locker Replacement. The District put out for bid the replacement of the lockers in the men and women’s Physical Education locker rooms. Bid opening for this will be January 19 and work will begin as soon as school lets out. 5. Bathroom Renovation. The second floor D Wing bathrooms are the last set of older bathrooms that will need to be renovated. This will be done in-house. 6. Gyms and Field House. We will once again refinish all the wood floors of the gyms as we have done each summer. Specialty Floors in Rockford will be doing this work for the District. Middle School North 1. Bus Drive. We are replacing the school bus drive on the north side of Middle School North. The drive itself will be narrowed and the sidewalk widened, staying within the foot print of the existing surface. This project is being designed and coordinated by Gewalt Hamilton. It will be bid in March. Middle School South/Isaac Fox 1. Accessibility at Door 19. On the west side of Middle School South, the sidewalk to Door 19, which is a primary employee entrance, will be replaced. It will be constructed to meet ADA accessibility code. 2. Security and accessibility at main entrances of both Isaac Fox and Middle School South. In order to improve security at both schools we will be installing concrete bollards at principal entrances District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459 Phone: (847) 438-2380 FAX: (847) 438-2385 on the north side of the complex. This is intended to prevent access to the building through using a vehicle to crash through glass windows on the north. We will also be providing an ADA accessible route to each main entrance. Gewalt Hamilton is designing and coordinating this work and it will be out for bid in March. 3. Cafeteria Tables. At Isaac Fox we will begin to replace the pocket cafeteria tables. This will be done in-house. 4. Isaac Fox Bus Parking. We will be issuing a bid for replacement and repair of the electrical service to the bus parking area at Isaac Fox. When completed, it will be similar to the electrical service designed by 2010 Engineering at the new bus parking lot at Professional Development Center. Each summer the Facilities Department tackles smaller projects on their own. We have been meeting with school principals to hear their ideas on how to improve and maintain their buildings. As these meetings are not complete a full project list has not been determined. We will keep you informed with more specific information later. District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459 Phone: (847) 438-2380 FAX: (847) 438-2385 To: From: Agenda Item: Date: Board of Education Dr. Michael Egan, Superintendent Employee Incentive Program January 14, 2016 Background Information: As discussed during collective bargaining, the Board of Education asked the Superintendent to develop a plan/program to monetarily reward exemplary professionalism and above and beyond performance for district employees. The Superintendent considered employee groups who would be considered for rewards, who would determine to whom rewards would be granted, the criteria for the rewards, and the amount of the rewards. Analysis: Once a criterion is determined, some additional considerations/questions must be addressed: Awards will be $500/$750/$1000 as determined by the committee. Taxes and TRS must be assessed for these monetary awards. Incentive awards will be announced at the monthly Board Meetings. What will be the perception of the community about using tax payer $ for this program? Up to five (5) awards may be granted per month. An employee can only receive one reward per year. A system in place to avoid it becoming an “it’s our turn” kind of thing to be monitored by the HR Director and Superintendent. Awards will be considered incentive payments and will not be included as a portion of base salary when considering subsequent raises. These awards are for specific above and beyond actions and are not intended to be lifetime service to the district awards for retiring staff. Any employee of the district is allowed to make a nomination. Recommendation: The Superintendent is recommending the approval of the Employee Incentive Program and that $40,000 be allocated to the program for the remainder of the 2015-2016 school year. District 95 Employee Incentive Program (Draft 1/8/16) As a means of recognizing and acknowledging employee actions that are exemplary and well above and beyond the scope of their job responsibilities, the Board of Education is establishing the District 95 Employee Incentive Program. The Board will provide qualifying employees with a monetary award at the monthly Board of Education Meetings. Who is eligible? All District 95 employees are eligible for these awards with the exception of the Assistant Superintendents and the Directors. How does an employee become eligible for an award? An individual employee, or a team, can be nominated by any District 95 employee. The nominations will be considered and the monetary awards will be determined by an Awards Committee. Who is on the Awards Committee? This is a committee of the Superintendent. The Superintendent, the Director of Human Resources, and a member of the School Board as designated by the School Board President will comprise this administrative committee. What are the criteria for receiving an award? The general criteria are performing above and beyond the scope of one’s contractual scope of responsibility. Here are some criteria: Above and Beyond • Helping Students Make Great Gains (instead of pure achievement) • Assisting Students/Families • Providing excellent service that benefits classroom/building/department • Promoting teamwork that produces positive results • Sharing best practices that can be replicated to improve student learning • Helping a Colleague • Playing a key role in the execution of a critical initiative Exemplary Professionalism • Presenting at a conference o Regional o State o National • Being published in a professional educational journal • Publishing a book related to Early Childhood, Primary, Secondary, or Special Education • Developing a creative solution that eliminated unnecessary expenses or improved productivity and efficiency • Achieving service excellence in spite of barriers/bureaucracy • Serving in a volunteer leadership role in a regional, state, or national organization related to education • Securing a government or a competitive grant excluding the District 95 Foundation Considerations/Questions Awards will be $500/$750/$1000 as determined by the committee Taxes and TRS must be assessed for these monetary awards Incentive awards will be announced at the monthly Board Meetings Perception of the community about using tax payer $ for this program? Up to five (5) awards may be granted per month Repeat nominees- can the same person receive it more than once; if so, how often? Only once per year System to avoid it becoming an “it’s our turn” kind of thing? HR Dir and Superintendent will need to police. Awards will be considered incentive payments and will not be included as a portion of base salary when considering subsequent raises These awards are for specific above and beyond actions and are not intended to be lifetime service to the district awards for retiring staff. MEMORANDUM TO: FROM: DATE: SUBJECT: Board of Education Dr. Michael Egan, Superintendent January 14, 2016 Policy – First Reading The Policy Review Committee and the IASB have proposed the following revisions and additions to current policies: Policies for consideration by the Board at first reading 2:100 2:150 2:200 4:180 5:90 5:100 6:160 6:270 6:280 6:340 7:50 7:100 7:130 7:140 7:300 7:340 8:30 Board Member Conflict of Interest Committees Types of Board of Education Meetings Pandemic Preparedness Abused and Neglected Child Reporting Staff Development Program English Language Learners Guidance and Counseling Program Grading and Promotion Student Testing and Assessment School Admissions and Student Transfers To and From Non-District Schools Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students Student Rights and Responsibilities Search and Seizure Extracurricular Athletics Student Records Visitors to and Conduct on School Property Attached are copies of the current policy which contain the suggested changes. The markups, shown in red, contain strikethrough which suggests deleting the language, and underlining which suggests adding the language. If approved at first read, the above noted changes and revisions to current policy will come for second read and adoption on January 28, 2016. Community Unit School District 95 2:100 Page 1 of 1 Board of Education Board Member Conflict of Interest No School Board member shall have a beneficial interest directly or indirectly in any contract, work, or business of the District unless permitted by State law. Board members must annually file a Statement of Economic Interests as required by the Illinois Governmental Ethics Act. Each School Board member is responsible for filing the statement with the county clerk of the county in which the District’s main office is located by May 1. LEGAL REF.: 5 ILCS 420/4A-101, 420/4A-105, 420/4A-106, 420/4A-107. 50 ILCS 105/3. 105 ILCS 5/10-9. CROSS REF.: 2:105 (Ethics and Gift Ban), 5:120 (Ethics and Conduct) Adopted: Community Unit School District 95 2:150 Page 1 of 2 Board of Education Committees The School Board may establish committees to assist with the Board’s governance function and, in some situations, to comply with State law requirements. These committees are known as Board committees and report directly to the Board. Committee members may include both Board members and non-Board members depending on the committee’s purpose. The Board President makes all Board committee appointments unless specifically stated otherwise. Board committee meetings shall comply with the Open Meetings Act. A Board committee may not take final action on behalf of the Board – it may only make recommendations to the Board. Special Board Committees A special committee may be created for specific purposes or to investigate special issues. A special committee is automatically dissolved after presenting its final report to the Board or at the Board’s discretion. Standing Board Committees A standing committee is created for an indefinite term although its members will fluctuate. Standing committees are: 1. Board Policy Committee. This committee researches policy issues, and provides information and recommendations to the Board. 2. Board Audit Committee. The Board of Education Audit Committee shall be composed of two Board members and the District’s auditor. The purpose of the committee shall be to review the annual audit and management letter and report their findings to the full Board of Education. 3. Parent-Teacher Advisory/Behavioral Interventions Committee. This committee assists the development of student discipline policy and procedure and provides information and recommendations to the Board. Its members are parents/guardians and teachers, and may include persons whose expertise or experience is needed. The committee reviews such issues as administering medication in the schools, reciprocal reporting between the School District and local law enforcement agencies regarding criminal offenses committed by students, student discipline, disruptive classroom behavior, school bus safety procedures, and the dissemination of student conduct information. This committee also develops and monitors procedures for using behavioral interventions in accordance with Board policy 7:230, Misconduct by Students with Disabilities, and provides information and recommendations to the Board. At the Board President’s discretion, the Parent-Teacher Advisory Committee shall perform the duties assigned to the Behavioral Interventions Committee. Superintendent Committees The Superintendent creates committees as deemed necessary and makes all appointments. Superintendent committees report to the Superintendent. Nothing in this policy limits the authority of the Superintendent or designee to create and use committees that report to him or her or to other staff members. Adopted: October 24.2013 Community Unit School District 95 LEGAL REF.: CROSS REF.: Adopted: 2:150 Page 2 of 2 5 ILCS 120./1 et seq. 105 ILCS 5/10-20.14 and 10/1 et seq5/14-8.05.. 23 Ill. Admin. Code Part 226. 2:110 (Qualifications, Term, and Duties of Board Officers), 2:200 (Types of School Board Meetings), 2:240 (Board Policy Development), 7:190 (Student Discipline), 7:230 (Misconduct by Students with Disabilities) October 24.2013 Community Unit School District 95 2:200 Page 1 of 3 Board of Education Types of Board of Education Meetings General For all meetings of the Board of Education and its committees, the Superintendent or designee shall satisfy all notice and posting requirements contained herein, as well in as the Open Meetings Act. This shall include mailing meeting notifications to news media that have officially requested them, and to others as approved by the Board. Board policy 2:220, Board of Education Meeting Procedure, governs meeting quorum requirements. The Superintendent is designated on behalf of the Board and each Board committee to receive the training on compliance with the Open Meetings Act that is required by Section 1.05(a) of that Act. The Superintendent may identify other employees to receive the training. In addition, Each each Board member must complete a course of training on the Open Meetings Act as required by Section 1.05(b) or (c) of that Act. Regular Meetings The Board of Education announces the time and place for its regular meetings at the beginning of each fiscal year. The Superintendent shall prepare and make available the calendar of regular Board of Education meetings. The regular meeting calendar may be changed with 10 days' notice in accordance with State law. A meeting agenda shall be posted at the District’s main office and at the location where the meeting is to be held, at least 48 hours before the meeting. Closed Meetings The Board of Education and Board of Education committees may meet in a closed meeting to consider the following subjects: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1). 2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). 3. The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance. 5 ILCS 120/2(c)(3). 4. Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in the Open Meetings Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 5 ILCS 120/2(c)(4). 5. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 Adopted: November 20, 2014 Community Unit School District 95 2:200 Page 2 of 3 ILCS 120/2(c)(5). 6. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6). 7. The sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7). 8. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonable potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8), amended by P.A. 99-235,eff. 1-1-16. 9. Student disciplinary cases. 5 ILCS 120/2(c)(9). 10. The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10). 11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11). 12. The establishment of reserves or settlement of claims as provided in the Local Government and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member. 5 ILCS 120/2(c)(12). 13. Self-evaluation, practices and procedures, or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16). 14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21). 15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29). The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote of a quorum, taken at an open meeting. The vote of each Board of Education member present, and the reason for the closed meeting, will be publicly disclosed at the time of the meeting and clearly stated in the motion and the meeting minutes. A single motion calling for a series of closed meetings may be adopted when such meetings will involve the same particular matters and are scheduled to be held within 3 months of the vote. No final Board of Education action will be taken at a closed meeting. Adopted: November 20, 2014 Community Unit School District 95 2:200 Page 3 of 3 Reconvened or Rescheduled Meetings A meeting may be rescheduled or reconvened. Public notice of a rescheduled or reconvened meeting shall be given in the same manner as that for a special meeting, except that no public notice is required when the original meeting is open to the public and (1) is to be reconvened within 24 hours, or (2) an announcement of the time and place of the reconvened meeting was made at the original meeting and there is no change in the agenda. Special Meetings Special meetings may be called by the President or by any 3 members of the Board of Education by giving notice thereof, in writing, stating the time, place, and purpose of the meeting to remaining Board members by mail at least 48 hours before the meeting, or by personal service at least 24 hours before the meeting. Public notice of a special meeting is given by posting a notice at the District’s main office at least 48 hours before the meeting and by notifying the news media that have filed a written request for notice. A meeting agenda shall accompany the notice. All matters discussed by the Board of Education at any special meeting must be related to a subject on the meeting agenda. Emergency Meetings Public notice of emergency meetings shall be given as soon as practicable, but in any event, before the meeting to news media that have filed a written request for notice. Posting on the District Website In addition to the other notices specified in this policy, the Superintendent or designee shall post the following on the District website: (1) the annual schedule of regular meetings; which shall remain posted until the Board approves a new schedule of regular meetings; (2) a public notice of all Board meetings; and (3) the agenda for each meeting which shall remain posted until the meeting is concluded. LEGAL REF.: 5 ILCS 120/, Open Meetings Act. 5 ILCS 140/, Freedom of Information Act. 105 ILCS 5/10-6 and 5/10-16. CROSS REF.: 2:110 (Qualifications Term, and Duties of Board Officers), 2:120 (Board Member Development), 2:210 (Organizational Board of Education Meetings), 2:220 (Board of Education Meeting Procedure), 2:230 (Public Participation at Board of Education Meetings and Petitions to the Board), 6:235 (Access to Electronic Networks). Adopted: November 20, 2014 Community Unit School District 95 4:180 Page 1 of 1 Operational Services Pandemic Preparedness The Board of Education recognizes that the District will play an essential role along with the local health department and emergency management agencies in protecting the public’s health and safety if an influenza pandemic occurs. A pandemic influenza is a worldwide outbreak of a virus for which there is little or no natural immunity and no vaccine; it spreads quickly to people who have not been previously exposed to the new virus. To prepare the District community for a pandemic, the Superintendent or designee shall: (1) learn and understand the roles that the federal, State, and local government would play in an epidemic; (2) form a pandemic planning team consisting of appropriate District personnel and community members to identify priorities and oversee the development and implementation of a comprehensive pandemic influenza school action plan; and (3) build awareness of the final plan among staff, students, and community. Emergency School Closing In the case of a pandemic, any decision for an emergency school closing will be made by the Superintendent in consultation with and, if necessary, at the direction of the District’s local health department, emergency management agencies, and Regional Office of Education. LEGAL REF.: 105 ILCS 5/10-16.7 and 5/10-20.5 Ill. Dept. of Public Health Act (Part 1), 20 ILCS 2305/2(b). Ill. Emergency Management Agency Act, 20 ILCS 3305. Ill. Educational Labor Relations Act, ILCS 5/. CROSS REF.: 1:20 (District Organization, Operations, and Cooperative Agreements), 2:20 (Powers and Duties of the Board of Education; Indemnification), 4:170 (Safety), 7:90 (Release During School Hours) 8:100 (Relations with Other Organizations and Agencies) Adopted: Community Unit School District 95 5:90 Page 1 of 2 General Personnel Abused and Neglected Child Reporting Any District employee who suspects or receives knowledge that a student may be an abused or neglected child or, for a student aged 18 through 21, an abused or neglected individual with a disability, shall: (1) immediately report or cause a report to be made to the Illinois Department of Children and Family Services (DCFS) on its Child Abuse Hotline 800/25ABUSE or 217/524-2606, and (2) follow directions given by DCFS concerning filing a written report within 48 hours with the nearest DCFS field office. The employee shall also promptly notify the Superintendent or Building Principal that a report has been made. Any District employee who discovers child pornography on electronic and information technology equipment shall immediately report it to local law enforcement, the National Center for Missing and Exploited Children’s CyberTipline 800/843-5678, or online at www.cybertipline.com. The Superintendent or Building Principal shall also be promptly notified of the discovery and that a report has been made. “Hazing” occurs when a person knowingly requires a student or other person to perform an act, which is not sanctioned or authorized by the school district, where the act is performed for the purpose of being inducted or initiated into a club, athletic team, group or organization associated with the school district. Any District employee or volunteer coach who personally observes any act of “hazing” which results in bodily harm to a student or other person must immediately report that act to the Building Principal, Superintendent, or designee who will investigate and take appropriate action. If the hazing results in death or great bodily harm, the employee must first immediately make the report to law enforcement and then immediately after to the Superintendent or Building Principal. If the act of hazing is personally observed by a District employee and the circumstances of the hazing act lead the employee to have reasonable cause to believe a child known to him/her in their professional or official capacity may be an abused child, the employee shall also immediately report or cause a report to be made to the Department of Children and Family Services. Abused and Neglected Child Reporting Act (ANCRA), School Code, and Erin’s Law Training The Superintendent or designee shall provide staff development opportunities for District employees in the detection, reporting, and prevention of child abuse and neglect. All District employees shall: 1. Before beginning employment, sign the Acknowledgement of Mandated Reporter Status form provided by DCFS. The Superintendent or designee shall ensure that the signed forms are retained. 2. Complete mandated reporter training as required by law within one year of initial employment and at least every 5 years after that date. The Superintendent will encourage all District educators to complete continuing professional development that addresses the traits and identifiers that may be evident in students who are victims of child sexual abuse, including recognizing and reporting child sexual abuse and Adopted: January 30, 2014 Community Unit School District 95 5:90 Page 2 of 2 providing appropriate follow-up and care for abused students as they return to the classroom setting. Special Superintendent Responsibilities The Superintendent shall execute the requirements in Board policy 5:150, Personnel Records, whenever another school district requests a reference concerning an applicant who is or was a District employee and was the subject of a report made by a District employee to DCFS. The Superintendent shall notify the State Superintendent and the Regional Superintendent in writing when he or she has reasonable cause to believe that a certificate license holder was dismissed or resigned from the District as a result of an act that made a child an abused or neglected child. The Superintendent must make the report within 30 days of the dismissal or resignation and mail a copy of the notification to the certificate license holder. Special School Board Member Responsibilities Each individual Board member must, if an allegation is raised to the member during an open or closed Board meeting that a student is an abused child as defined in the Act, direct or cause the Board to direct the Superintendent or other equivalent school administrator to comply with the Act’s requirements concerning the reporting of child abuse. LEGAL REF.: 105 ILCS 5/10-21.9 20 ILCS 1305-1-1-et seq. 20 ILCS 2435/. 325 ILCS 5/. 720 ILCS 5/12C-50.1. CROSS REF.: 2:20 (Powers and Duties of the School Board; Indemnification), 5:20 (Workplace Harassment Prohibited), 5:100 (Staff Development Program), 5:120 (Ethics and Conduct), 5:150 (Personnel Records), 6:120 (Education of Children with Disabilities), 6:250 (Community Resource Persons and Volunteers), 7:20 (Harassment of Students Prohibited), 7:150 (Agency and Police Interviews) Adopted: January 30, 2014 Community Unit School District 95 5:100 Page 1 of 3 General Personnel Staff Development Program The Superintendent or designee shall implement a staff development program. The goal of such program shall be to update and improve the skills and knowledge of staff members in order to achieve and maintain a high level of job performance and satisfaction. Additionally, the development program for certified licensed staff members shall be designed to correlate with the School Improvement Plan so that student learning objectives meet or exceed goals established by the District and State. The staff development program shall provide, at a minimum, at least once every 2 years, the inservice training of certified licensed school personnel and administrators on current best practices regarding the identification and treatment of attention deficit disorder and attention deficit hyperactivity disorder, the application of non-aversive behavioral interventions in the school environment, and the use of psychotropic or psychostimulant medication for school age children. The staff development program shall provide, at a minimum, once every 2 years, the in-service training of all District staff on educator ethics, teacher-student conduct, and school employeestudent conduct. In addition, the staff development program shall include the following: 1. At least, once every 2 years, training of all District staff by a person with expertise on anaphylactic reactions and management. 2. At least every 2 years, an in-service to train school personnel, at a minimum, to understand, provide information and referrals, and address issues pertaining to youth who are parents, expectant parents, or victims of domestic or sexual violence. 3. Training that, at a minimum, provides District staff with a basic knowledge of matters relating to acquired immunodeficiency syndrome (AIDS) and the availability of appropriate sources of counseling and referral. 4. Training for school personnel who work with students in grades 7 through 12 to identify the warning signs of mental illness and suicidal behavior in adolescents and teens along with appropriate intervention and referral techniques. 5. Abused and Neglected Child Reporting Act (ANCRA), School Code, and Erin’s Law Training as follows: a. Staff development for local school site personnel who work with students in grades kindergarten through 8, in the detection, reporting, and prevention of child abuse and neglect (see policy 5:90, Abused and Neglected Child Reporting). b. Within one year of employment, each staff member must complete mandated reporter training from a provider or agency with expertise in recognizing and reporting child abuse. Mandated reporter training must be completed again at least every 5 years (see policy 5:90, Abused and Neglected Child Reporting). c. Informing educators about the recommendation in the Erin’s Law Adopted: January 30, 2014 Community Unit School District 95 5:100 Page 2 of 3 Taskforce Report requesting them to attend continuing professional development programs that address the prevention and identification of child sexual abuse (see policy 5:90, Abused and Neglected Child Reporting). 6. Education for staff instructing students in grades 7 through 12, concerning teen dating violence as recommended by the District’s Nondiscrimination Coordinator, Building Principal, Assistant Building Principal, Dean of Students or Complaint Manager. 7. Ongoing professional development for teachers, administrators, school resource officers, and staff regarding the adverse consequences of school exclusion and justice-system involvement, effective classroom management strategies, culturally responsive discipline, and developmentally appropriate disciplinary methods that promote positive and healthy school climates. 8. Annual continuing education and/or training opportunities (professional standards) for school nutrition program directors, managers, and staff. Each school food authority’s director shall document compliance with this requirement by the end of each school year and maintain documentation for a three year period. 9. All high school coaching personnel, including the head and assistant coaches, and athletic directors must obtain online concussion certification by completing online concussion awareness training in accordance with 105 ILCS 25/1.15. Coaching personnel and athletic directors hired before 8-18-2014 must be certified by 8-19-2015; if hired on or after 8-19-2014, they must be certified before their position’s start date. 7.10. The following individuals must complete concussion training as specified in the Youth Sports Concussion Safety Act: coaches and assistant coaches (whether volunteer or employee) of an interscholastic athletic activity; nurses serving on the Concussion Oversight Team, athletic trainers; game officials of an interscholastic athletic activity ; and physicians serving on the Concussion Oversight Team. Individuals covered by this training mandate must initially complete the training by 9-1-2016. An opportunity shall be provided for all staff members to acquire, develop, and maintain the knowledge and skills necessary to properly administer life-saving techniques and first aid, including the Heimlich maneuver, cardiopulmonary , and the of an automatic external defibrillator, in accordance with a nationally recognized certifying organization. Physical fitness facilities’ staff must be trained in cardiopulmonary resuscitation and use of an automatic external defibrillator. The Superintendent shall develop protocols for administering youth suicide awareness and prevention education to staff consistent with Board policy 7:290, Suicide and Depression Awareness and Prevention. Adopted: January 30, 2014 Community Unit School District 95 5:100 Page 3 of 3 LEGAL REF.: 105 ILCS 5/2-3.6062, 5/10-22.6(c-5), 5/10-22.39, 5/22-80(h), 5/10-23.12, 5/24-5, and 25/1.15 and 110/3. 325 ILCS 5/4, Abused and Neglected Child Reporting Act. 745 ILCS 49/1. Good Samaritan Act. 7 C.F.R Part 210. 23 Ill.Admin.Code Part 525. CROSS REF.: 3:40 (Superintendent), 3:50 (Administrative Personnel Other Than the Superintendent), 4:160 (Environmental Quality of Buildings and Grounds), 5:20 (Workplace Harassment Prohibited), 5:90 (Abused and Neglected Child Reporting), 5:120 (Ethics and Conduct), 5:250 (Leaves of Absence), 6:15 (School Accountability), 6:20 (School Year Calendar and Day), 6:160 (English Language Learners), 7:20 (Harassment of Students Prohibited), 7:180 (Prevent of and Response to Bullying, Intimidation, and Harassment), 7:185 (Teen Dating Violence Prohibited), 7:285 (Food Allergy Management Program), 7:290 (Suicide and Depression Awareness and Prevention Program), 7:305 (Student Athlete Concussions and Head Injuries) ADMIN PROC.: 4:60-AP1 (Environmental Quality of Buildings and Grounds), 4:170-AP6 (Plan for Responding to a Medical Emergency at an Indoor Physical Fitness FacilityMedical Emergency Early Response Plan for Automated External Defibrillators AED), 5:100- AP1 (Staff Development Program), 5:150-AP1 (Personnel Records), 6:120-AP4 (Care of Students with Diabetes), 7:250AP1 (Measures to Control the Spread of Head Lice at School) Adopted: January 30, 2014 Community Unit School District 95 6:160 Page 1 of 1 Instruction English Language Learners The District offers opportunities for resident English Language Learners to develop high levels of academic attainment in English and to meet the same academic content and student academic achievement standards that all children are expected to attain. The Superintendent or designee shall develop and maintain a program for English Language Learners that will: 1. Assist all English Language Learners to achieve English proficiency, facilitate effective communication in English, and encourage their full participation in school activities and programs as well as promote participation by the parents/guardians of English Language Learners. 2. Appropriately identify students with limited English proficiency. 3. Comply with State law regarding the Transitional Bilingual Educational Program or Transitional Program of Instruction, whichever is applicable. 4. Comply with any applicable State and federal requirements for the receipt of grant money for English Language Learners and programs to serve them. 5. Determine the appropriate instructional program and environment for English Language Learners. 6. Annually assess the English proficiency of English Language Learners and monitor their progress in order to determine their readiness for a mainstream classroom environment. 7. Include English Language Learners, to the extent required by State and federal law, in the District’s student assessment program to measure their achievement in reading/language arts and mathematics. 8. Provide information to the parents/guardians of English Language Learners about: (a) the reasons for their child’s identification, (b) their child’s level of English proficiency, (c) the method of instruction to be used, (d) how the program will meet their child’s needs, (e) specific exit requirements of the program, (f) how the program will meet their child’s individualized education program, if applicable, and (g) information on parent/guardian rights. Parents/guardians will be regularly apprised of their child’s progress and involvement will be encouraged. Parent Involvement Parents/guardians of English Language Learners will be: (1) given an opportunity to provide input to the program, and (2) provided notification regarding their child’s placement in, and information about, the District’s English Language Learners programs. LEGAL REF.: 20 U.S.C. §§6312-6319 and 6801. 34 C.F.R. Part 200. 105 ILCS 5/14C-1 et seq. 23 Ill.Admin.Code Part 228. CROSS REF.: 6:15 (School Accountability), 6:170 (Title I Programs), 6:340 (Student Testing and Assessment Program) Adopted: April 24, 2014 Community Unit School District 95 6:270 Page 1 of 1 Instruction Guidance and Counseling Program The School District provides a guidance and counseling program for students. The Superintendent or designee shall direct the District’s guidance program. S c h o o l counseling services, as described by State law, may be performed by a qualified guidance specialist or any certificated staff member. Each staff member is responsible for effectively guiding students under his/her supervision in order to provide early identification of intellectual, emotional, social, or physical needs, diagnosis of any learning disabilities, and development of educational potential. The District's counselors shall offer counseling to those students who require additional assistance. The guidance program will assist students to identify career options consistent with their abilities, interests, and personal values. Students shall be encouraged to seek the help of counselors to develop specific curriculum goals that conform to the student's career objectives. High school juniors and seniors will have the opportunity to receive career-oriented information. Representatives from colleges and universities, occupational training institutions and career- oriented recruiters, including the military, may be given access to the school campus in order to provide students and parents/guardians with information. LEGAL REF.: CROSS REF.: ADMIN. PROC.: Adopted: 105 ILCS 5/10-22.24a and 5/10-22.24b. 23 Ill.Admin.Code §§1.420(q). 6:50 (School Wellness), 6:65 (Student Social and Emotional Development), 6:110 (Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program), 6:120 (Education of Children with Disabilities), 6:130 (Program for the Gifted), 7:100 (Health and Dental Examinations, Immunizations, and Exclusion of StudentsHealth, Eye, and Dental Examinations; Immunizations; and Exclusion of Students), 7:250 (Student Support Services), 7:290 (Suicide and Depression Awareness and Prevention). 7:340-AP1 (School Student Records), 7:340-AP1, E1 (Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records), 7:340-AP1, E3 (Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information) November 15, 2012 Community Unit School District 95 6:280 Page 1 of 1 Instruction Grading and Promotion The administration and professional staff shall establish a system of grading and reporting academic achievement to students and their parents and guardians. The system shall also determine when promotion and graduation requirements are met. The decision to promote a student to the next grade level shall be based on successful completion of the curriculum, attendance, and performance on Illinois Partnership for Assessment of Readiness for College and Careers (PARCC) and/or other assessments. A student shall not be promoted solely based upon age or any other social reason not related to academic performance. The administration shall determine remedial assistance for a student who is not promoted. Every teacher shall maintain an evaluation record for each student in the teacher's classroom. The final grade assigned by the teacher cannot be changed by a District administrator without notifying the teacher. Reasons for changing a student's final grade include: • • • • • A miscalculation of test scores; A technical error in assigning a particular grade or score; The teacher agrees to allow the student to do extra work that may impact the grade; An inappropriate grading system used to determine the grade; or An inappropriate grade based on an appropriate grading system. Should a grade change be made, the administrator making the change must sign the changed record. LEGAL REF.: 105 ILCS 5/2-3.64a-5, 5/10-20.9a, 5/10-21.8, and 5/27-27. CROSS REF.: 6:110 (Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program), 6:300 (Graduation Requirements), 6:340 (Student Testing and Assessment Program), 7:50 (School Admissions and Student Transfers To and From Non-District Schools) Adopted: Community Unit School District 95 6:340 Page 1 of 1 Instruction Student Testing and Assessment Program The District student assessment program provides information for determining individual student achievement, student learning progress, and instructional needs; curriculum and instruction effectiveness; and school performance measured against District student learning objectives and statewide standards. The Superintendent or designee shall manage the student assessment program that, at a minimum: 1. Administers the State assessment system, known as Partnership for Assessment of Readiness for College and Careers (PRCC), to all students and/or any other appropriate assessment methods and instruments, including norm and criterion-referenced achievement tests, aptitude tests, proficiency tests, and teacher-developed tests. 2. Informs students of the timelines and procedures applicable to their participation in every State assessment. 3. Provides each student’s parents/guardians with the results or scores of each State assessment. See policy 6:280, Grading and Promotion. 4. Utilizes professional testing practices. Overall student assessment data on tests required by State law will be aggregated by the District and reported, along with other information, on the District's annual report card. Board policy 7:340, Student Records, and its implementing procedures govern record keeping and access issues. LEGAL REF.: Family Educational Rights and Privacy Act. 20U.S.C. §1232g. 105 ILCS 5/2-3.63a-5, 5/2-3.64, 5/10-17a, and 5/27-1. CROSS REF.: 6:15 (School Accountability), 6:280 (Grading and Promotion), 7:340 (Student Records) Adopted: Community Unit School District 95 7:50 Page 1 of 3 Students School Admissions and Student Transfers To and From Non-District Schools Age To be eligible for admission to kindergarten, a child must be 5 years old on or before September 1 of that school term. A child entering first grade must be 6 years of age on or before September 1 of that school term. Based on the District’s assessment of the child’s readiness, a child will be allowed to attend first grade if he or she attended a non-public preschool, continued his or her education at the school through kindergarten, was taught in kindergarten by an appropriately certified licensed teacher (ISBE certification) and will be 6 years old on or before December 31. A child with exceptional needs who qualifies for special education services is eligible for admission at 3 years of age. Parent(s)/guardian(s) may request early admission for a child. The Superintendent or designee shall assess the child’s readiness to attend school and make the decision accordingly. Admission Procedure All students must register for school each year on the dates and at the place designated by the Superintendent. Parents/guardians of students enrolling in the District for the first time must present: 1. A certified copy of the student’s birth certificate. If a birth certificate is not presented, the Superintendent or designee shall notify in writing the person enrolling the student that within30 days he or she must provide a certified copy of the student’s birth certificate. A student will be enrolled without a birth certificate. When a certified copy of the birth certificate is presented, the school shall promptly make a copy of the certified copy for its records, place the copy in the student’s temporary record, and return the original to the person enrolling the child. If a person enrolling a student fails to provide a certified copy of the student’s birth certificate, the Superintendent or designee shall immediately notify the local law enforcement agency, and shall also notify the person enrolling the student in writing that, unless he or she complies within 10 days, the case will be referred to the local law enforcement authority for investigation. If compliance is not obtained within that 10 day period, the Superintendent or designee shall so refer the case. The Superintendent or designee shall immediately report to the local law enforcement authority any material received pursuant to this paragraph that appears inaccurate or suspicious in form or content. 2. Proof of residence, as required by Board policy 7:60, Residence. 3. Proof of disease immunization or detection and the required physical examination, as required by State law and Board policy 7:100, Health, Eye, and Dental Examinations; Immunizations, and Exclusion of Students. The individual enrolling a student shall be given the opportunity to voluntarily state whether the student has a parent or guardian who is a member of a branch of the U.S. Armed Forces and who is either deployed to active duty or expects to be deployed to active duty during the school year. Students who are children of active duty military personnel transferring will be allowed to enter: (a) the same grade level in which they studied at the school from which they transferred, if the transfer occurs during the District’s school year, or (b) the grade level following the last grade completed. Adopted: February 26, 2015 Community Unit School District 95 7:50 Page 2 of 3 Homeless Children Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is unable to produce records normally required for enrollment. Board policy 6:140, Education of Homeless Children, and its implementing administrative procedures, govern the enrollment of homeless children. Students Transfers To and From Non-District Schools A student may transfer into or out of the District according to State law and procedures developed by the Superintendent or designee. A student seeking to transfer into the District must serve the entire term of any suspension or expulsion, imposed for any reason by any public or private school, in this or any other state, before being admitted into the School District. Foreign Students The District accepts foreign exchange students with a J-1 visa and who reside within the District as participants in an exchange program sponsored by organizations screened by administration. Exchange students on a J-1 visa are not required to pay tuition. Privately sponsored exchange students on an F-1 visa may be enrolled if an adult resident of the District has temporary guardianship and the student lives in the home of that guardian. Exchange students on an F-1 visa are required to pay tuition at the established District rate. F1 visa student admission is limited to high schools and attendance may not exceed 12 months. The Board may limit the number of exchange students admitted in any given year. Exchange students must comply with District immunization requirements. Once admitted, exchange students become subject to all District policies and regulations governing students. Re-enrollment Re-enrollment shall be denied to any individual 19 years of age or above who has dropped out of school and who could not earn sufficient credits during the normal school year(s) to graduate before his or her 21st birthday. However, at the Superintendent’s or designee’s discretion and depending on program availability, the individual may be enrolled in a graduation incentives program established under 105 ILCS 5/26-16 or an alternative learning opportunities program established under 105 ILCS 5/13B-1 (see 6:110, Programs for Students at Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program). Before being denied re-enrollment, the District will offer the individual due process as required in cases of expulsion under policy 7:210, Expulsion Procedures. A person denied reenrollment will be offered counseling and be directed to alternative educational programs, including adult education programs that lead to graduation or receipt of a GED diploma. This section does not apply to students eligible for special education under the Individuals with Disabilities Education Improvement Act or accommodation plans under the Rehabilitation Act, Section 504. Adopted: February 26, 2015 Community Unit School District 95 LEGAL REF.: CROSS REF.: Adopted: 7:50 Page 3 of 3 McKinney Homeless Assistance Act, 42 U.S.C. §11431 et seq. Family Educational Rights and Privacy Act, 20 U.S.C. §1232. Illegal Immigrant and Immigrant Responsibility Act of 1996, 8 U.S.C. §1101. Individuals with Disabilities Education Improvement Act, 20 U.S.C. §1400 et seq. Rehabilitation Act, Section 504, 29 U.S.C. §794. 105 ILCS 5/2-3.13a, 5/10-20.12, 5/10-22.5a, 5/14-1.02, 5/14-1.03a, 5/26-1, 5/26-2, 5/27-8.1, 10/8.1, 45/, and 70/. 325 ILCS 50/ and 55/. 410 ILCS 315/2e. 20 Ill.Admin.Code Part 1290, Missing Person Birth Records and School Registration 23 Ill.Admin.Code Part 375, Student Records. 6:30 (Organization of Instruction), 6:110 (Programs for Students At Risk of Academic Failure and/or Dropping out of School and Graduation Incentives Program), 6:140 (Education of Homeless Children), 6:300 (Graduation Requirements), 6:310 (High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students), 7:60 (Residence), 7:70 (Attendance and Truancy), 7:100 (Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students), 7:340 (Student Records) February 26, 2015 Community Unit School District 95 7:100 Page 1 of 3 Students Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students Required Health Examinations and Immunizations A student’s parent(s)/guardian(s) shall present proof that the student received a health examination with proof of the immunizations against, and screenings for, preventable communicable diseases, as required by the Illinois Department of Public Health, within one year prior to: 1. Entering kindergarten or the first grade; 2. Entering the sixth and ninth grades; and 3. Enrolling in an Illinois school, regardless of the student’s grade (including nursery school, special education, Head Start programs operated by elementary or secondary schools, and students transferring into Illinois from out-of-state or out-ofcountry). Proof of immunization against meningococcal disease is required from students in grades 6 and 12, beginning with the 2015-2016 school year. As required by State law: 1. Health examinations must be performed by a physician licensed to practice medicine in all of its branches, an advanced practice nurse who has a written collaborative agreement with a collaborating physician authorizing the advanced practice nurse to perform health examinations, or a physician assistant who has been delegated the performance of health examinations by a supervising physician. 2. A diabetes screening must be included as a required part of each health examination; diabetes testing is not required. 3. Before admission and in conjunction with required physical examinations, parents/guardians of children between the ages of 6 monthsone and 6 seven years must provide a statement from a physician that their child was “risk-assessed” or screened for lead poisoning. 4. The Department of Public Health will provide all female students entering sixth grade and their parents/guardians information about the link between human papilloma virus (HPV) and cervical cancer and the availability of the HPV vaccine. Unless an exemption or extension applies, the failure to comply with the above requirements by October 15 of the current school year will result in the student’s exclusion from school until the required health forms are presented to the District. New students who register after October 15 of the current school year, shall have 30 days following registration to comply with the health examination and immunization regulations. If a medical reason prevents a student from receiving a required immunization by October 15, the student must present, by October 15, an immunization schedule and a statement of the medical reasons causing the delay. The schedule and statement of medical reasons must be signed by the physician, advanced practice nurse, physician assistant, or local health department responsible for administering the immunizations. A student transferring from out-of-state who does not have the required proof of immunizations Adopted: December 18, 2014 Community Unit School District 95 7:100 Page 2 of 3 by October 15 may attend classes only if he or she has proof that an appointment for the required vaccinations is scheduled with a party authorized to submit proof of the required vaccinations. If the required proof of vaccination is not submitted within 30 days after the student is permitted to attend classes, the student may no longer attend classes until proof of the vaccinations is properly submitted. Eye Examination Parents/guardians are encouraged to have their children undergo an eye examination whenever health examinations are required. Parents/guardians of students entering kindergarten or an Illinois school for the first time shall present proof before October 15 of the current school year that the student received an eye examination within one year prior to entry of kindergarten or the school. A physician licensed to practice medicine in all of its branches or a licensed optometrist must perform the required eye examination. If a student fails to present proof by October 15, the school may hold the student’s report card until the student presents proof: (1) of a completed eye examination, or (2) that an eye examination will take place within 60 days after October 15. The Superintendent or designee shall ensure that parents/guardians are notified of this eye examination requirement in compliance with the rules of the Department of Public Health. Schools shall not exclude a student from attending school due to failure to obtain an eye examination. Dental Examination All children in kindergarten and the second and sixth grades must present proof of having been examined by a licensed dentist before May 15 of the current school year in accordance with rules adopted by the Illinois Department of Public Health. If a child in the second or sixth grade fails to present proof by May 15, the school may hold the child’s report card until the child presents proof: (1) of a completed dental examination, or (2) that a dental examination will take place within 60 days after May 15. The Superintendent or designee shall ensure that parents/guardians are notified of this dental examination requirement at least 60 days before May 15 of each school year. Exemptions In accordance with rules adopted by the Illinois Department of Public Health (IDPH), a student will be exempted from this policy’s requirements for: 1. Religious or medical grounds if the student’s parents/guardians present the IDPH’s Certificate of Religious Exemption form to the Superintendent or designee. When a signed statement explaining the objection;Certificate of Religious Exemption form is presented, the Superintendent or designee shall immediately inform the parents/guardians of exclusion procedures pursuant to Board policy 7:280, Communicable and Chronic Infectious Disease and State rules if there is an outbreak of one or more diseases from which the student is not protected. 2. Health examination or immunization requirements on medical grounds, if a physician provides written verification;, 3. Eye examination requirement, if the student’s parents/guardians show an undue burden or lack of access to a physician licensed to practice medicine in all of its branches who provides eye examinations or a licensed optometrist; or. 4. Dental examination requirement, if the student’s parents/guardians show an undue Adopted: December 18, 2014 Community Unit School District 95 7:100 Page 3 of 3 burden or a lack of access to a dentist. Homeless Child Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is unable to produce immunization and health records normally required for enrollment. School Board policy 6:140, Education of Homeless Children, governs the enrollment of homeless children. LEGAL REF.: McKinney Homeless Assistance Act, 42 U.S.C. §11431 et seq. 105 ILCS 5/27-8.1 and 45/1-20. 410 ILCS 45/7.1 and 315/2e. 23 Ill. Admin. Code § 1.530. 77 Ill.Admin.Code Part 665. 77 Ill.Admin.Code Part 690. 77 Ill.Admin.Code Part 695. CROSS REF.: 6:30 (Organization of Instruction), 6:140 (Education of Homeless Children), 6:180 (Extended Instructional Programs), 7:50 (School Admissions and Student Transfers To and From Non-District Schools), 7:280 (Communicable and Chronic Infectious Disease) Adopted: December 18, 2014 Community Unit School District 95 7:130 Page 1 of 1 Students Student Rights and Responsibilities All students are entitled to enjoy the rights protected by the U. S. and Illinois Constitutions and laws for persons of their age and maturity in a school setting. These rights include the right to voluntarily engage in individually initiated, non-disruptive prayer that, consistent with the Free Exercise and Establishment Clauses of the U. S. and Illinois Constitutions, is not sponsored, promoted, or endorsed in any manner by the school or any school employee. Students should exercise these rights reasonably and avoid violating the rights of others. Students who violate the rights of others or violate District policies or rules will be subject to disciplinary measures. Students may, during the school day, during noninstructional time, voluntarily engage in individually or collectively initiated, non-disruptive prayer or religious-based meetings that, consistent with the Free Exercise and Establishment Clauses of the U.S. and Illinois Constitutions, are not sponsored, promoted, or endorsed in any manner by the school or any school employee. Noninstructional time means time set aside by a school before actual classroom instruction begins or after actual classroom instruction ends. LEGAL REF.: CROSS REF.: Adopted: 20 U.S.C. §7904. 105 ILCS 20/5. Tinker v. Des Moines Independent School District, 89 S.Ct. 733 (1969). 7:140 (Search and Seizure), 7:150 (Agency and Police Interviews), 7:160 (Student Appearance), 7:190 (Student Discipline), 7:330 (Student Use of Buildings-Equal Access), October 25, 2012 Community Unit School District 95 7:140 Page 1 of 2 Students Search and Seizure In order to maintain order and security in District 95 schools, school authorities may inspect and search places and areas such as lockers, desks, parking lots, and other school property and equipment owned or controlled by District 95 without notice to or the consent of a student, as well as students and their personal effects, without a search warrant. Such authority to conduct searches shall extend to all certificated personnel and school liaison police officers. School Property and Equipment as well as Personal Effects Left There by Students School authorities may inspect and search school property and equipment owned or controlled by the school (such as lockers, desks, and parking lots), as well as personal effects left there by a student, without notice to or the consent of the student. Students have no reasonable expectation of privacy in these places or areas or in their personal effects left there. The Superintendent may request the assistance of law enforcement officials to conduct inspections and searches of lockers, desks, parking lots, and other school property and equipment for illegal drugs, weapons, or other illegal or dangerous substances or materials, including searches conducted through the use of specially trained dogs. Students School authorities may search a student and/or the student’s personal effects in the student’s possession (such as purses, wallets, knapsacks, book bags, lunch boxes, etc.) when there is a reasonable ground for suspecting that the search will produce evidence the particular student has violated or is violating either the law or the District’s student conduct rules. The search itself must be conducted in a manner that is reasonably related to its objectives and not excessively intrusive in light of the student’s age and sex, and the nature of the infraction. When feasible, the search should be conducted as follows: 1. Outside the view of others, including students; 2. In the presence of a school administrator or witness; and 3. By a certificated employee or liaison police officer of the same sex as the student. Immediately following a search, a written report shall be made by the school authority who conducted the search, and given to the Superintendent. The student’s parent(s)/guardian(s) shall be notified of the search as soon as possible. Seizure of Property If a search conducted pursuant to this policy produces evidence that the student has violated or is violating either the law, or the District's policies or rules, such evidence may be seized and impounded by school authorities, disciplinary action may be taken. When appropriate, such evidence may be transferred law enforcement authorities. Notification Regarding Student Accounts or Profiles on Social Networking Websites State law requires the District toThe Superintendent or designee shall notify students and their parents/guardians that of each of the following in accordance with the Right to Privacy in the School Setting Act, 105 ILCS 75/; Adopted: April 23, 2014 Community Unit School District 95 7:140 Page 2 of 2 1. School officials may not request or require a student or his or her parent/guardian to provide a password or other related account information to gain access to the student’s account or profile on a social networking website. This request may be made only if there is reasonable cause to believe that the student’s account contains evidence that he or she violated a school disciplinary rule or Board policy. 1.2. School officials may conduct an investigation or require a student to cooperate in an investigation if there is specific information about activity on the student’s account on a social networking website that violates a school disciplinary rule or policy. In the course of an investigation, the student may be required to share the content that is reported in order to allow school officials to make a factual determination. LEGAL REF.: 105 ILCS 5/10-20.14, 5 /10-22.6, and 5/10-22.10a. Right to Privacy in the School Setting Act, 105 ILCS 75/. Cornfield v. Consolidated High School Dist. No. 230, 991 F.2d 1316 (7th Cir., (1993). People v. Dilworth, 661 N.E.2d 310 (Ill., 1996),, cert. denied, 116 S.Ct. 1692 (1996). People v. Pruitt, 662 N.E. 2d 540 (Ill.App.1, 1996), app. denied, 667 N.E. 2d 1061 (Ill.App.1, 1996). T.L.O. v. New Jersey, 105 S.Ct. 733 (1985). Vernonia School Dist. 47J v. Acton, 115 S.Ct. 2386 (1995). Safford Unified School Dist. No. 1 v. Redding, 129 S. Ct. 2633 (2009). CROSS REF.: 7:130 (Student Rights and Responsibilities), 7:150 (Agency and Police Interviews), 7:190 (Student Discipline) Adopted: April 23, 2014 Community Unit School District 95 7:300 Page 1 of 1 Students Extracurricular Athletics Student participation in school-sponsored extracurricular athletic activities is contingent upon the following: 1. The student must meet the academic criteria set forth in the Board policy on school sponsored extracurricular activities6:190, Extracurricular and Co-Curricular Activities. 2. Written permission must be given by the parent(s)/guardian(s) of the student for the student's participation, giving the District full waiver of responsibility of the risks involved. 3. The student must present a current certificate of physical fitness issued by a licensed physician, an advanced practice nurse, or a physician assistant who assures that the student’s health status allows for active athletic competition. The Pre-Participation Physical Examination Form, offered by the Illinois High School Association and the Illinois Elementary School Association, is the preferred certificate of physical fitness. 4. The student must show proof of accident insurance coverage either by a policy purchased through the District-approved insurance plan or a parent(s)/guardian(s) written statement that the student is covered under a family insurance plan. 4.5. The student must agree to follow all conduct rules and the coaches’ instructions. 5.6. The student and his or her parent(s)/guardian(s) must (a) comply with the eligibility rules of, and complete any forms required by, any sponsoring association (such as, the Illinois Elementary School Association, the Illinois High School Association (IHSA) concerning its performance-enhancing substance testing program, implemented in accordance with State law, before the student may participate in an athletic competition sponsored or sanctioned by IHSA, or the Southern Illinois Junior High School Athletic Association). and (b) complete all forms required by the District including, without limitation, signing an acknowledgment of receiving information about the Board’s concussion policy 7:305, Student Athlete Concussions and Head Injuries. The Superintendent or designee (1) is authorized to impose additional requirements for a student to participate in extracurricular athletics, provided the requirement(s) comply with Board policy 7:10, Equal Educational Opportunities, and (2) shall maintain the necessary records to ensure student compliance with this policy. LEGAL REF.: 105 ILCS 5/10-20.30, 5/10-20.54,5/22-80, and 25/2.. 23 Ill. Admin. Code § 1.530(b). CROSS REF.: 4:100 (Insurance Management) 4:170(Safety), 6:190 (Extracurricular and Co-Curricular Activities), 7:10 (Equal Educational Opportunities), 7:240 (Conduct Code for Participants in Extracurricular Activities), 7:305 (Student concussions and Head Injuries), 7:340 (Student Records) ADOPTED: February 27, 2014 Community Unit School District 95 7:340 Page 1 of 2 Students Student Records School student records are confidential. Information from them shall not be released other than as provided by law. A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction by a school employee, regardless of how or where the information is stored, except as provided in State or federal law as summarized below: 1. Records kept in a staff member’s sole possession. 2. Records maintained by law enforcement officers working in the school. 3. Video and other electronic recordings (including without limitation, electronic recordings made on school buses that are created in part for law enforcement, security, or safety reasons or purposes. The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials, for disciplinary or special education purposes regarding a particular student. 4. Any information, either written or oral, received from law enforcement officials concerning a student less than the age of 17 years who has been arrested or taken into custody. State and federal law grants students and parent/guardian certain rights, including the right to inspect, copy, and challenge school student records. The information contained in school student records shall be kept current, accurate, clear and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. The District may release directory information as permitted by law and district policy (7:340 Student Records) and procedures (7:340-AP1 School Student Records), but a parent/guardian shall have the right to object to the release of information regarding his or her child. However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to, or the consent of, the students’ parent/guardian. Upon request, the District discloses school student records without consent to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by State or federal law. The Superintendent shall fully implement this policy and designate an official records custodian for each school who shall maintain and protect the confidentiality of school student records, inform staff members of this policy, and inform students and their parents/guardians of their rights regarding school student records. The Superintendent or designee shall develop procedures to implement this policy consistent with State and federal law. Adopted: November 21, 2013 Community Unit School District 95 7:340 Page 2 of 2 LEGAL REF.: Chicago Tribune Co. v. Chicago Bd. of Ed., 773N.E.2d 674 (Ill.App.1 2002). Owasso I.S.D. No. 1-011 v. Falvo, 122 S.Ct.934 (2002) Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R. Part 99. Children’s Privacy Protection and Parental Empowerment Act, 325 ILCS 17/. 105 ILCS 5/10-20.21b,20.37, 20.40, 5/14-1.01 et seq., and 10/. 50 ILCS 205/7. 750 ILCS 5/602.11. 23 Ill. Admin. Code Parts 226 and 375. CROSS REF: 5:100 (Staff Development Program), 5:130 (Responsibilities Concerning Internal Information), 7:15 (Student and Family Privacy Rights), 7:220 (Bus Conduct) ADMIN PROC.: 7:15-E (Notification to Parents of Family Privacy Rights), 7:340-AP1 (School Student Records), 7:340-AP1,E1 (Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records), 7:340AP1, E3 (Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information), 7:340-AP2 (Storage and Destruction of School Student Records), 7:340AP2, E1 (Schedule for Destruction of School Student Records) Adopted: November 21, 2013 Community Unit School District 95 8:30 Page 1 of 3 Community Relations Visitors to and Conduct On School Property The following definitions apply to this policy: School property – District and school buildings, grounds, and parking areas; vehicles used for school purposes; and any location used for a School Board meeting, school athletic event, or other school-sponsored event. Visitor - Any person other than an enrolled student or District employee. All visitors to school property before school and during the regular school hours are required to report to the Building Principal’s office and receive permission to remain on school property. The District utilizes the V-Soft (Raptor) system at all school buildings to track visitors, students and faculty. The system electronically checks all visitors against registered sexual offender databases. The overall goal of the system is to better control access to all District 95 schools, providing enhanced protection for students and staff. All visitors to school buildings attempting to gain access to the school/facility are required to provide a valid driver’s license from any state, an official state photo identification card from any state and many countries, or military identification card for scanning by the system. Any visitor (including parents/guardians) refusing to produce such ID may be asked to remain in the office or leave the school/site as their identity cannot be verified. Persons on school property without permission will be directed to leave and may be subject to criminal prosecution. The Administration has developed a Raptor V-Soft Procedural Guide to outline the process and use of the system. Except as provided in the next paragraph, any person wishing to confer with a staff member should contact that staff member by telephone or email to make an appointment. Conferences with teachers are held, to the extent possible, outside school hours or during the teacher’s conference/preparation period. If the purpose of a visit is to evaluate or assess a student’s educational needs through observation or interviewing of students and/or personnel, a request for access must be made in advance with the appropriate building and in accordance with established District guidelines. Access shall be facilitated according to guidelines from the Superintendent or designee. The School District expects mutual respect, civility, and orderly conduct among all people on school property or at a school event. No person on school property or at a school event (including visitors, students, and employees) shall perform any of the following acts: 1. Strike, injure, threaten, harass, or intimidate a staff member, a Board member, sports official or coach, or any other person; 2. Behave in an unsportsmanlike manner, or use vulgar or obscene language; 3. Unless specifically permitted by State law, possess a weapon, any object that can reasonably be considered a weapon or looks like a weapon, or any dangerous device; 4. Damage or threaten to damage another’s property; 5. Damage or deface school property; 6. Violate any Illinois law, or town or county ordinance; 7. Smoke or otherwise use tobacco products, look alike products or electronic cigarettes; 8. Consume, use, possess, distribute, or be under the influence of an alcoholic beverage or illegal drug; be present when the person’s alcohol or illegal drug consumption is detectible, regardless of when and/or where the use occurred. 9. Use or possess medical cannabis; Adopted: May 22, 2014 Community Unit School District 95 8:30 Page 2 of 3 10. Impede, delay, disrupt, or otherwise interfere with any school activity or function (including using cellular phones in a disruptive manner); 11. Enter upon any portion of school premises at any time for purposes other than those that are lawful and authorized by the Board; 12. Operate a motor vehicle: (a) in a risky manner, (b) in excess of 20 miles per hour, or (c) in violation of an authorized District employee’s directive; 13. Engage in any risky behavior, including roller-blading, roller-skating, or skateboarding; 14. Violate other District policies or regulations, or a directive from an authorized security officer or District employee; 15. Engage in any conduct that interferes with, disrupts, or adversely affects the District or a School function. Convicted Child Sex Offender State law prohibits a child sex offender from being present on school property or loitering within 500 feet of school property when persons under the age of 18 are present, unless the offender is: 1. A parent/guardian of a student attending the school and has notified the Building Principal of his or her presence at the school for the purpose of: (i) attending a conference at the school with school personnel to discuss the progress of his or her child academically or socially, (ii) participating in child review conferences in which evaluation and placement decisions may be made with respect to his or her child regarding special education services, or (iii) attending conferences to discuss other student issues concerning his or her child such as retention and promotion or 2. Has permission to be present from the Board, Superintendent, or Superintendent’s designee. If permission is granted, the Superintendent or Board President shall provide the details of the offender’s upcoming visit to the Building Principal. In all cases, the Superintendent, or designee who is a certified employee, shall supervise a child sex offender whenever the offender is in a child’s vicinity. Exclusive Bargaining Representative Agent Authorized agents of an exclusive bargaining representative, upon notifying the Building Principal’s office, may meet with a school employee (or group of employees) in the school building during free-times of such employees. Enforcement Any staff member may request identification from any person on school property; refusal to provide such information is a criminal act. The Building Principal or designee shall seek the immediate removal of any person who refuses to provide requested identification. Any person who engages in conduct prohibited by this policy may be ejected from school property. The person is also subject to being denied admission to school events or meetings for up to one calendar year. Procedures to Deny Future Admission to School Events or Meetings Before any person may be denied admission to school events or meetings as provided in this policy, the person has a right to a hearing before the Board. The Superintendent may refuse the person admission pending such hearing. The Superintendent or designee must provide the person with a hearing notice, delivered or sent by certified mail with return receipt requested, at least 10 days before the Board hearing date. The hearing notice must contain: 1. The date, time, and place of the Board hearing; 2. A description of the prohibited conduct; Adopted: May 22, 2014 Community Unit School District 95 8:30 Page 3 of 3 3. The proposed time period that admission to school events will be denied; and 4. Instructions on how to waive a hearing. LEGAL REF.: Nuding v. Cerro Gordo Community Unit School Dist., 730 N.E.2d 96 (Ill.App.4, 2000). Pro-Children Act of 1994, 20 U.S.C. §7181 et seq. 105 ILCS 5/10-20.5b, 5/24-24, and 5/24-25. 410 ILCS 130/, Compassionate Use of Medical Cannabis Pilot Program. 430 ILCS 66/, Firearm Concealed Carry Act. 720 ILCS 5/11-9.3. CROSS REF.: 4:170 (Safety), 5:50 (Drug- and Alcohol-Free Workplace; Tobacco Prohibition) 6:120 (Education of Children with Disabilities), 6:250 (Community Resource Persons and Volunteers), 7:190 (Student Discipline), 8:20 (Community Use of School Facilities) Adopted: May 22, 2014