Staff Senate Minutes
April 8, 2010
Members
Anne Aldrich
Lance Alexis
Cyndi Ammons
Mike Burnett
Mike Corelli
William Frady
Wiley Danner
Virginia Fowler
Sheila Frizzell
Tammy Frizzell
Homer Harris
Brenda Holcombe
Jeff Hughes
Kim Jamison
Tom Johnson
April Karby
Jason Lavigne
Joe McFalls
Eric Margiotta
David Porter
Kathleen Prindiville
Carrie Shuler
Laura Simons
Scott Swartzentruber
Jeff Tatham
Walter Turner
Donna Welch
Debbie West
Dianne Lynch (Ex-Officio Member)
Kathy Wong (Ex-Officio Member)
I.
II.
Status
Present
Excused
Unexcused
X
Comments
X
X
Newly Elected
Newly Elected
Newly Elected
X
X
X
X
X
X
X
X
Newly Elected
Newly Elected
X
X
X
Newly Elected
X
X
X
X
Newly Elected
X
X
X
X
X
X
X
Newly Elected
X
X
X
Approval of the minutes of the previous meeting (Brenda Holcombe)
a. Motion
Donna Welch
b. Second
Eric Margiotta
c. Motion carries with the following caveat: Wording of minutes changed to Students with
Disabilities (all instances in document date 3/11/10).
Human Resources (Kathy Wong, ex-officio member)
a. Health Plan
i. Annual Enrollment ends on 4/9/10.
b. Payroll Implementation
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Staff Senate Minutes
April 8, 2010
i. When WCU begins entering its own payroll data, the pay stub will no longer be
generated by Central Payroll. The WCU generated pay stub will be available in 2
ways:
1. Email
2. MyCat
*Facilities Management – Some areas have 1 computer for 10 workers. How can the needs of
units like this be addressed?
III.
c. Performance Management
i. This is the last year for the paper process. For the year 2010-2011, the process
will be automated.
ii. The transition will be a year-long process.
iii. The employee will have to enter all of the data in the new system for the initial
run. However, subsequent revisions can be made easily through the new portal.
d. EEO Officer
i. This is a position that HR has not had for several years. The new officer begins
on 5/1/10. This position will help with compliance training, discrimination and
harassment.
New Business
a. Committee Reports
i. Governance (Donna Welch)
1. By-Law Changes
a. Only members that will be serving effective July 1 can vote in
the May elections.
b. Motion
Wiley Danner
c. Second
Tom Johnson
d. Motion carries.
2. Staff Assembly delegation (compliance with Staff Assembly By-Laws)
a. Past Chair
b. Chair
c. Chair Elect
d. The Staff Senate can then elect 2 alternates that can serve and
vote in the absence of the Past Chair, Chair and Chair Elect.
i. This will allow more members of the Staff Senate the
opportunity to participate in the Staff Assembly.
e. Motion
Wiley Danner
f. Second
Jeff Tatham
g. Motion carries.
ii. Public Relations (Eric Margiotta)
1. Working on publicity for the CPR training. (Passes out flyers for
delegates to take back to their work spaces and post.)
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Staff Senate Minutes
April 8, 2010
iii. Resource and Environment (Virginia Fowler for Jeff Hughes)
1. CPR advertisement being handled by PR Committee.
iv. Human Resources (Laura Simons for Anne Aldrich)
1. Nothing new to report.
v. Scholarship (Tammy Frizzell)
1. Gearing up for the yard sale that is coming up on the weekend
(4/10/10). Volunteer sign-up sheet sent round the table.
a. Pricing will take place on Friday 4/9/10 beginning at 3 pm.
2. Scholarship application deadline is May 1, 2010.
b. Shining Star (Brenda Holcombe)
i. This would be an informal recognition program. (Sample produced.)
1. Eric Margiotta will write it up.
a. Recipients could be listed on the Staff Senate website?
b. Can it be incorporated into Employee Appreciation and
Recognition week? What about placement in the Reporter?
c. Voluntary Shared Leave (Jeff Tatham and Kathy Wong)
1. The current process is cumbersome and involves the filling out of a
paper form. However, VSL is a program that is dictated by the state.
a. A donor must give at least 4 hours.
*They are working on an online Voluntary Shared Leave process.
2. Please raise this concern with the Staff Assembly
*For additional information on the Voluntary Shared Leave Program please see University Policy
43 at http://www.wcu.edu/25303.asp.
IV.
Old Business
a. January Term (Laura Simons)
i. The task force is working on surveys to be sent to Faculty, Staff and Students.
*Laura Simons provided the Staff Senate with the results of the survey on 5/6/10 via email.
b. Ornaments (Tammy Frizzell)
i. The Scholarship Committee voted to allow the Yard Sale monies collected on
April 10, 2010 to be used this once (2010) to fund the ornament proposal.
ii. Tammy Frizzell will meet with Jeff Bewsey (Auxiliary Services) to discuss
financing.
c. Emergency Assistance Fund (Tammy Frizzell)
Administration and Finance has found an IRS document that will allow WCU to
give monetary “gifts” to our employees experiencing hardship without reporting
it on W-2s and other income documents (Disaster Relief – IRS document).
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