HUMAN RESOURCES DIVISION
HR Information Office
Registration for access to the online recruitment system (ROME)
Further copies of this form and all associated documents can be downloaded here:
http://www.ucl.ac.uk/hr/rome/getting_access.php.
Instructions for completion of form
Sections 1 and 2: to be completed by, or on behalf of, the user
Section 3: to be completed by Head of Department or nominee.
User retains a copy
Please note: Forms signed by the user but not the HoD or nominee will
NOT be accepted and will result in delays in getting access to the system.
The signed form should be returned to the HR Information Office, HR Division, Bidborough House
38 - 50 Bidborough Street London WC1H 9BT
1. User Details
Title
Full Name
Phone No/Extension
IS Username
E-mail address
UPI (if known)
Date Access to Start
All members of the interview panel must have received training in fair recruitment. Courses on fair
recruitment are provided by Organisational Development
(http://www.ucl.ac.uk/hr/osd/timetable/programme/sdrshrpb/index.php)
Please indicate if this individual has been on fair recruitment training :
Yes
No
Where no, please book this individual on a course prior to them taking part in interviews.
HR Information Office
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29 May 2016
2. Access required
Please indicate if this access is in addition or to replace any existing access.
New Request
Additional Access
Replacement Access
Please provide details of the highest level of access that the user should have to be able to create and
view vacancies. A copy of the hierarchy on the project website here:
http://www.ucl.ac.uk/hr/rome/UCL_Ownership_V2.xls
Tick highest access level
Where access is not to all of level, provide details of areas to be
required
accessible e.g. Department Name
Level 1
[UCL]
Not applicable
Level 2
[School]
Not applicable
Level 3
[Faculty]
Level 4
[Division/Dept.]
Level 5
[Dept./Centre]
Level 6
[Centre/Unit]
Role:
(please see http://www.ucl.ac.uk/hr/rome/ROME_Profiles_v002.doc for breakdown of levels of access
available)
Recruiter
Interviewer
Chair
HR Process
Replacement Access:
A new user can be given access to vacancies visible to an existing user, to ensure that access to the
history of a recruitment exercise is not lost.
Does access from an existing user need to be copied? Yes
No
If yes, please provide the name of the employee whose access is to be copied: ........................................
3. Requested/Authorised by [HoD or authorised signatory]:
Name
Signature
Date
HR Use Only
Approved By
Date
Return completed form to: HR Information Office, HR Division, Bidborough House 38 - 50
Bidborough Street London WC1H 9BT
HR Information Office
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