Assessment Office
The Office of Accreditation, Assessment, and Institutional Effectiveness is the central
administrative office that provides leadership and administrative support to the strategic
planning process and reporting, to the preparation of the year-end performance report, and
to the assessment processes and documentation of assessment findings and reports of
the institution, and serves as the intermediary with outside agencies with which the
institution must meet compliance requirements.
Core Activities and Performance
Core Activity
Key PI
Indicators
Leadership
CAPC – leading meetings; strategic planning – leading focus
groups and open hearings; year-end reports – providing clear
guidelines and direction
Yes
Administrative support of strategic planning
and completion report
Strategic plan preparation; completion report preparation;
year-end report process oversight
Yes
Administrative support of assessment
processes
Maintenance of Assessment Web site; maintenance of
assessment scheduling; coordinating program review process
Yes
Senate Committee on Assessment and
Institutional Effectiveness
Timely reporting to Senate Committee; providing guidance and
context
Yes
Compliance
Ensuring compliance with Middle States, TAC of ABET, NLNAC,
and ASBSP guidelines and requirements
Yes
Curriculum Committee
Providing OAA administrative support and guidance to course and Yes
program revision and development
Periodic Review
Co-chair steering committee leading effort; work with IR and F&A No
to gather data; arrange regular meetings; prepare preliminary
draft of the report
Articulation
Coordinating negotiations with other institutions and providing
administrative support; maintaining Web page
No
Pathways
Ensuring compliance with CUNY guidelines and targets and
providing support to college committee and offices implementing
Pathways initiative. [New]
Yes
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Strategic plan focus group: HEOs
3/14/2012
20
Strategic plan open hearing
3/28/2012
15
Strategic plan open hearing
4/4/2012
15
New adjunct faculty orientation
8/19/2011
12
New faculty orientation
8/25/2011
40
New adjunct faculty orientation
9/12/2011
12
Campus Conversation: CUNY Master Plan
9/22/2011
30
Convocation of the College: Pathways
1/26/2012
100
New adjunct faculty orientation
2/6/2012
12
New adjunct faculty orientation
2/8/2012
12
both
gave presentations
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Strategic plan focus group: student leaders
3/15/2012
20
Strategic plan focus group: department chairs
4/3/2012
20
NLNAC mock site visit (assisted)
11/1/2011
1
Academic program review: Nursing reaccreditation site visit (assisted
department)
2/14/2012
3
organized
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Services
Assigned role of Pathways liaison and tasked CUNY mandate
with coordinating efforts with curriculum
committee
Fall 2011
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
CAPC – leading
meetings
Provide summary reports
Completed; change of plan – did Maintain integrity of
of teaching and
not meet with mini-CAPC group. year-long process.
non-teaching year-end
reports and guiding themes
from Year-end
Performance Report to
mini- and full CAPC.
Status
Continuing
Strategic planning – Conduct a focus group for Completed
leading focus groups department chairs, HEOs,
and open hearings
and student leadership and
two open hearings in
spring 2012.
Maintain process; explore Continuing
alternative forum for
open hearings (low
attendance).
Year-end Report
preparation
Provide clear guidelines
and direction to teaching
and non-teaching
departments.
With the assistance of
the new learning
outcomes assessment
manager, will meet with
teaching departments,
following submission of
year-end reports, to
ensure compre-hensive
reporting and planning
concerning assessment
efforts.
Continuing
Strategic plan
preparation
Prepare timely updates to Completed – plan submitted on
strategic plan drafts;
time to CUNY.
maintain focus on strategic
objectives that are
measurable and
meaningful.
Maintain integrity of
strategic planning
process; continue to
refine line items as
strategic and
measurable.
Continuing
Completed
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Status
Completion report
preparation
Prepare a mid-year report
for timely review by
cabinet; collate all
information from divisions
and prepare completion
report for review by
cabinet; assist with
preparation of the
president’s cover letter.
Completed – report and letter to Refine process from
Continuing
chancellor submitted on time to mid-year report to final
CUNY.
collation: 1) Meet with
division heads/reps at
mid-year point; 2)
Arrange year-end
meeting with division
heads to expedite report
completion.
Maintenance of
Update the Web site for
Partially completed: Assessment
Assessment Web site better functionality and for Handbook has not been updated.
accuracy; some pages of
the Assessment Handbook
need revision
As part of the periodic
Continuing
review process to begin
officially in fall 2012, will
examine and update all
matters pertaining to
assessment, including
the handbook.
Maintenance of
assessment
scheduling
Provide workshops for
department faculty who
will conduct program
reviews to discuss course
assessment in advance
Reorganized; worked with Senate
Assessment Committee to host
first of series of assessment
workshops.
Will continue to work
Continuing
with Senate Assess-ment
Committee to develop
and run an assessment
workshop series, adding
levels (introductory,
intermediate, and
advanced).
Coordinating
program review
process
Provide administrative
support to TAC of ABET
and NLNAC
reaccreditations.
Completed; ETAC of ABET
accreditation was postponed by
agency for one year; have
coordinated with IR to develop
consistent data sets for program
review preparation; will revise
program review template.
Program review process Continuing
will be streamlined and
tightened up: 1)
streamlined template; 2)
consistent data sets; 3)
clearer guidelines; 4)
regular meetings with
faculty committees.
Programs up for review:
LA1, ETAC of ABET (3
programs),
Telecommunications
Technology
Timely reporting to
Senate Committee
Provide access to all
Completed
assessment reporting as
required by the committee;
attend all meetings;
provide guidance and
context, as needed.
Will continue to attend
Continuing
meetings and provide
admin-istrative support
and guidance about
assessment efforts and
issues; will continue to
advocate for assessment
workshops conducted by
faculty for faculty.
Ensuring compliance
with MSCHE, ETAC of
ABET, NLNAC, and
ACBSP guidelines/
requirements
Relay important
information, ensuring that
necessary fees are paid
and important deadlines
are met.
ETAC of ABET
Continuing
reaccreditation will begin
in 2012-13, including
payments of fees and
arrangements for the site
visit.
Completed and ongoing
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Providing
administrative
support and
guidance to course
and program revision
and development
Three new programs:
1) Forensic Accounting, 2)
Pharmaceutical Science, 3)
Career and Technical
Teacher Education
Completed (CUNY has tabled
CTTE); also helped to complete
dual/joint in Nursing with Hunter
and am assisting with new
dual/joint with York.
The administrative
Continuing
responses to last year’s
program reviews include
an action plan to revise
the Environmental Health
and Engin-eering Science
programs; will provide
adminis-trative support
to these efforts and help
usher program revisions
through the curriculum
committee.
Two revised programs: 1)
Environmental
Science/Health program, 2)
Engineering Science
program
Status
Periodic Review
Make initial preparations
for two-year process;
establish formal structures
for the review committee
Completed; college has been put
on notice; two-year process
formally begins in fall 2012, with
conclusion on June 1, 2014;
steering committee co-chair will
be selected (negotiation is
proceeding); steering committee
will comprise two co-chairs, and
several faculty, with
administrative support in IR and
F&A; attended PRR workshop at
MSCHE in spring 2012 with IR
director.
1) Steering committee
Continuing
co-chair will be named
2) Steering committee
members will be
recruited in early fall
2012
3) Steering committee
will meet regularly over
fall and spring semesters
to gather and analyze
institutional data and to
plan report
4) Steering commit-tee
will compose report in
fall 2013
5) Draft report will be
vetted in spring 2014
6) Report will be
submitted on or before
June 1, 2014
Coordinating
negotiations with
other institutions and
providing
administrative
support; maintaining
and updating Web
page
New articulations with
Syracuse, New York
College of Health
Professions, York College,
SUNY Downstate, Empire
State College, and Kaplan
Not completed
1) Agreements have yet Modified
to be developed with
New York College of
Health Professions, SUNY
Downstate, Empire State
College, and Kaplan.
2) OAA will hire new
director of articulation,
transfer, and educational
partnerships to ensure
better oversight and
outreach.
Completed – implementation plan
submitted on time to CUNY;
Pathways Web site developed, as
planned; all submitted courses
posted to Web site, as planned.
Will continue to provide Modified
adminis-trative support
to the Pathways
initiative, serve as liaison
to CUNY Pathways
implementation group,
and co-chair campus
implementation group, to
be formed.
Pathways compliance 1) Develop plan and
timeline
2) Provide administrative
support to the curriculum
committee and college for
common core submissions
and curricular revisions
3) Serve as liaison to CUNY
Pathways implementation
group
Assessment Plan
Core Activity
KPI
Target Outcome
Leadership
CAPC – leading meetings
Conduct two or three meetings each Develop a more useful
semester; prepare summary briefs of summary brief, including
key issues to discuss.
data from IR to inform initial
conversation.
Leadership
Strategic planning – leading
focus groups and open
hearings
Conduct three focus groups and two
open hearings
Administrative support of
strategic planning and
completion report
Year-end Report preparation Maintain the integrity of the process, Will work with new learning
notifying and providing information, outcomes assessment
materials, and templates as needed. manager to review, set
expectations for, and provide
input to year-end reporting
process, specifically as
regards course assessment
and program review.
Administrative support of
strategic planning and
completion report
Strategic plan preparation
Maintain the integrity of the strategic Continue to fine-tune line
planning process.
items to be more strategic
and measurable.
Administrative support of
strategic planning and
completion report
Completion report
preparation
Working with division heads, prepare Enhance the mid-year to final
a mid-year report and final report.
report process by meeting
with division heads and/or
representatives.
Administrative support of
assessment processes
Maintenance of Assessment
Web site
1) Create a periodic review Web page Will work with ACC and
2) Create a new “programs of study” Communications & Public
Web site for the homepage
Relations.
Administrative support of
assessment processes
Maintenance of assessment
scheduling
Build course assessment scheduling Since course assessment
into strategic plan; if necessary,
reporting is flagging, draw
modify schedule but build consensus. more public attention to
assessment schedule.
Administrative support of
assessment processes
Coordinating program review Roll out new data sets and revised
To ensure timely completion
process
program review template and process of reports, conduct regular
.
meetings of faculty
committees and establish
and reinforce timeline to
completion.
Senate Committee on
Assessment and
Institutional Effectiveness
Timely reporting to Senate
Committee
Compliance
Ensuring compliance with
Ensure compliance and meet
Middle States, ETAC of ABET, deadlines for ETAC of ABET
NLNAC, and ACBSP
reaccreditation.
guidelines and requirements
Work with newly formed
Engineering Technology
department; attend ABET
workshop in 2012-13;
provide administrative
support.
Curriculum committee
Providing administrative
support and guidance to
course and program revision
and development
Work closely with curriculum
committee chair and provide
timely information from
administration and CUNY.
1) Attend and provide guidance
and/or support to all meetings of the
Senate committee
2) Develop an assessment workshop
series for faculty, fully launched by
spring 2013.
Provide administrative support to
ensure that common core course
submissions and curricular revisions
proceed through committee review
and approval.
Plan
Develop an alternative forum
for open hearings to improve
attendance.
Continue to work closely with
Senate committee and
learning outcomes
assessment manager to
explore and provide venues
for assessment sessions.
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Periodic review
Co-chair steering committee
leading effort; work with IR
and F&A to gather data;
arrange regular meetings;
prepare preliminary draft of
the report [New]
Not applicable
Not applicable
Pathways
Ensuring compliance with
CUNY guidelines and targets
and providing support to
college committee and offices
implementing Pathways
initiative. [New]
1) Meet all CUNY deadlines and
guidelines
2) Input all course nominations in
Sharepoint site.
3) Co-chair campus implementation
group to discuss advisement and
dissemination of information
1) Work with the curriculum
committee and fellow liaison.
2) Coordinate with
Communications & Public
Relations, Registrar,
Admissions, Bursar,
Advisement, Financial Aid,
and IT.
Articulation
Coordinating negotiations
with other institutions and
providing administrative
support; maintaining and
updating Web page
New director of articulation, transfer, Not applicable
and educational partnerships will
assume these responsibilities.