MINUTES WEST VIRGINIA BOARD OF EDUCATION Capitol Building 6, Room 353 1900 Kanawha Boulevard, East Charleston, West Virginia November 12, 2015 I. Call to Order Following the welcome, Pledge of Allegiance and introductions, President Michael I. Green called the meeting of the West Virginia Board of Education (WVBE) to order at 12:03 p.m. on November 12, 2015, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia. The following members were present: President Green, Vice President Lloyd G. Jackson II, Secretary Tina H. Combs (via telephone), Thomas W. Campbell (via telephone), Beverly E. Kingery, L. Wade Linger Jr., William M. White and James S. Wilson, and ex officio Michael J. Martirano, State Superintendent of Schools. Members absent were Gayle C. Manchin and ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah Armstrong Tucker, Chancellor, West Virginia Council for Community and Technical College Education. II. Recognitions The Board recognized 2015 Presidential Award for Excellence in Mathematics and Science Teaching recipients Mr. Pete Karpyk (retired), Weir High School (Hancock County), and Mr. Eric Kincaid, Morgantown High School (Monongalia County); and the following CTE award recipients: FFA National Awards - Ms. Kelly Irvine, Buffalo High School (Putnam Count), 2015 national winner Division 1 Social Systems, and Mr. Zachary Call, Cabell Midland High School (Cabell County), 2015 national winner of the National Vegetable Production – Entrepreneurship/ Placement Proficiency Award; SKILLS USA National Awards - Ms. Kirsten “Dani” Spangler, Putnam County Career Center, National 1st place winner in Dental Assisting – Gold Medal, Ms. David Mitchem and Mr. T. J. Tilley, Wyoming County Career Tech Center, National 1st Place Winner Medal Mobile Robotics Technology - Gold Medal, Mr. Josh Petry, Putnam County Career Technical Center, National 3rd Place Winner Mobile Electronics Installation – Bronze Medal; and, TSA National Award - Clay County National 1st place Winners - Chapter Team Event: Mr. Ian Smith, Ms. Haley Jones, Mr. Reece Nichols, Mr. Ely Osborne, Ms. Morgan Whiteley and Mr. Zachary Wynn. Additional SKILLS USA award recipients were: Mr. Tim Toler, SKILLS Advisor Putnam County Career Technical Center – Gold Medal Winner/SKILLS Chapter of Excellence; Ms. Tracey O'Dell, SKILLS Advisor Mercer County Career Technical Center - Chapter of Excellence and Model of Excellence; and Ms. Denise Foster, Putnam County Career Technical Center, National SKILLS USA Advisor of the Year Award. -2III. Delegations Ms. Kristin Anderson, Executive Director, WVDE Office of Communications and Partnerships, announced that delegations would be provided two minutes. Ms. Becky Jordan, citizen of Kanawha County, addressed the Board regarding teacher vacancies and alternative certification/ support of Teach for America; and, Mr. Jason Crouch, Ms. Tracy DeGaetano (distributed information), Ms. Jessica Parker, Mr. Chris Robinson, Ms. Shawna Sparks, Ms. Amanda Skaggs, Ms. Kristy Gilkey, Mr. Randall Patterson (distributed information), and Mr. Geoff Heeter (distributed information), and Ms. Crystal Farley, citizens of Fayette County, addressed the Board regarding Fayette County Schools. (Copies appended to Official Minutes, Attachment U.) IV. Break President Green called for a break at 1:20 p.m. V. Call to Order President Green called the meeting back to order at 1:32 p.m. VI. Technology Showcase/Making Computer Science Count Mr. Sterling Beane, Chief Officer, Division of Technology, provided information regarding the 1:1 technology initiative at Andrew Jackson Middle School in Kanawha County, provided information regarding STEM employment, and shared that West Virginia is one of 27 states to count AP Computer Science as a core credit (mathematics) for graduation. VII. Approval of Agenda President Green called for a motion to approve the agenda. Dr. White moved that the agenda be approved. Ms. Kingery seconded the motion and upon the call for the question the motion was carried unanimously. VIII. Consent Agenda President Green requested a motion to approve the Consent Agenda. Ms. Kingery moved that the Consent Agenda be approved. Dr. Wilson seconded the motion and upon the call for the question the motion was carried unanimously. (Copies appended to Official Minutes, Attachments A through J.) Approved minutes of October 14, 2015 (Attachment A) Received WVDE personnel matters (Attachment B) Approved Employment of Substitute Teachers in Areas of Critical Need policies for Berkeley, Gilmer and Webster County Schools (Attachment C) -3 Received, per W. Va. Code §18A-4-7a(m)(3), Transfer of a Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term, notifications from Cabell, Doddridge, Lewis, Marshall Morgan, and Ohio County Schools (Attachment D) Appointed James S. Wilson to the WVBE Finance Committee Appointed Beverly E. Kingery chair of the West Virginia School Board Association School Board Member Training Standards Review Committee Approved the Harrison County Board of Education's request to amend to its 2010-2020 CEFP to include the construction of a new Johnson Elementary School instead of making extensive repairs and renovations to the current Johnson Elementary School (Attachment E) Approved the Pleasants County Board of Education's 2010-2020 CEFP to include construction/renovations Middle School that will address school safety and renovations to the restrooms, locker rooms and pool area Approved the Pocahontas County Board of Education's request to amend its 2010-2020 CEFP to include renovations and additions to Marlinton Middle School and Green Bank Elementary/Middle School (Attachment G) Approved the West Virginia Educator Preparation Program Review Board's (EPPRB) recommendation for the addition of Kanawha County Schools to Marshall University's existing Teacher-in-Residence (TIR) Program (Attachment H) Approved the West Virginia Educator Preparation Program Review Board's (EPPRB) recommendation for the addition of Wirt County Schools to Marshall University's existing Teacher-in-Residence (TIR) Program (Attachment I) Approved the Official State Multiple List of Instructional Materials for Science K-12, request to amend its at Pleasants County security, as well as (Attachment F) Music K-12, Visual Arts K-12 and English Language Arts K-12 Off-Cycle, Health/Wellness K-12 Off-Cycle, and Social Studies K-12 Off-Cycle (Attachment J). IX. Capacity Building for Priority Schools and Intervention Counties Inclusive of Fayette County Funding Request to the School Building Authority (SBA) of West Virginia Ms. Michele Blatt, Chief Officer, Division of School Effectiveness, provided a brief update regarding support services provided to priority schools and intervention counties. Mr. Campbell, Dr. White and Superintendent Martirano provided information regarding Fayette County's funding request to the School Building Authority (SBA) of West Virginia. -4X. Office of Education Performance Audits (OEPA) Director's Information Ms. Susan O'Brien, Director, Office of Education Performance Audits, provided information regarding a recent stakeholder group meeting and also participation in a meeting at RESA 6. Mr. Campbell departed the meeting. XI. Initial On-Site Reviews for Schools Located in RESA 4 Ms. O'Brien presented initial on-site reviews for schools located in RESA 4 for the Board's consideration. All public schools in the six school systems located in RESA 4 (Braxton, Fayette, Greenbrier, Nicholas, Pocahontas and Webster) participated in on site reviews during September and October 2015. Dr. White moved that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or code was found non-compliance be required to revise the strategic plan within 30 days and begin corrective action. Mr. Jackson seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment K.) XII. Appointments to the Alternative Certification Educator Preparation Program Review Board (ACEPPRB) Ms. Blatt presented appointments to the ACEPPRB for the Board's consideration. The ACEPPRB makes recommendations to the WVBE regarding initial and continuing alternative certification educator preparation program approval. Such programs will make it possible for qualified individuals to earn a professional teaching certificate that will help in staffing vacancies in critical shortage areas. According to Policy 5901, the ACEPPRB is comprised of eight members who may serve up to two consecutive three-year terms; two members shall represent higher education, three members (one who was alternatively prepared) shall represent public education, one at each programmatic level for elementary, middle school and high school, one district/central office representative, one principal representing the West Virginia Center for Professional Development and one representative from the West Virginia Commission for Professional Teaching Standards. Members representing public education and a central office representative are appointed by the WVBE President. Ms. Blatt recommended Dana Holstein, Erica Klose, William Denham, and Carolyn Falin be appointed to the ACEPPRB. Dr. White moved that the recommended appointees to the ACEPPRB be approved. Mr. Linger questioned why no information regarding the recommended appointees was provided prior to the meeting. Following discussion, Dr. White withdrew his motion pending receipt of curriculum vitae information for the named individuals. President Green laid this item over for consideration later in the agenda. (Copy appended to Official Minutes, Attachment L.) -5XIII. Waiver of WVBE Policy 2422.8, Medication Administration Ms. Betty Jo Jordan, Executive Assistant to the State Superintendent, and Ms. Rebecca King, Coordinator, WVDE Office of School Improvement, presented Brooke County Schools' request for a waiver of Policy 2422.8 for the Board's consideration. The waiver will allow school nurses to administer the overdose inhibiter Naloxone (otherwise known as Narcan) in middle and high schools. WVDE staff indicates that the current language in Policy 2422.8 restricts stock medications except for epinephrine. This language was originally developed to prevent the unsafe practice of non-prescribed OTCs (Tylenol, Advil, etc.) being administered to students without an order or parent permission. It was not intended to restrict stock emergency medication which could save the lives of students. Ms. Mary Catherine Tuckwiller, General Counsel to the WVBE, addressed questions posed by the Board. Following discussion, it was decided that more in-depth information and discussion should occur regarding this issue and that development of a statewide policy may be in order. Mr. Campbell departed the meeting. Mr. Jackson moved that Brooke County Schools' request for a waiver of Policy 2422.8, to allow school nurses to administer the overdose inhibiter Naloxone (otherwise known as Narcan) in middle and high schools, be granted and additionally that Superintendent Martirano's staff investigate a more comprehensive solution going forward and to bring the solution/plan back before the Board for consideration as soon as possible. Dr. Wilson seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment M.) XIV. Ohio County Application for Reimagined Instructional Time Mr. Clayton Burch, Chief Officer, Division of Teaching and Learning, and Dr. Dianna Vargo, Superintendent, Ohio County Schools, presented Ohio County's application for Reimagined Instructional Time for the Board's consideration. Ohio County’s pilot application has been approved at the local level and has been reviewed by the WVDE Reimagining Instructional Time team and meets all parameters prescribed in the Reimagining Instructional Time initiative. Discussion ensued regarding Ohio County's application. Dr. Wilson moved that Ohio County's application for Reimagined Instructional Time be approved. Mr. Linger seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment Mc.) XV. Appointments to the Alternative Certification Educator Preparation Program Review Board (ACEPPRB) (Continued) President Green distributed curriculum vitae information for the individuals recommended by for appointment to the ACEPPRB. (Copy appended to Official Minutes, Attachment L.) XVI. New Student Data Collection Element: Student Country of Origin Ms. Blatt presented the new student data collection element (student country of origin) for the Board's consideration. Education Act (ESEA), the WVDE Office of Federal Programs determined that current information within the student data system was insufficient to accurately -6determine students’ immigrant status. In August, the WVBE approved opening a 60-day public comment period for the proposed new student data element: student country of origin. The public comment period has closed and one favorable comment that was received. Dr. White departed the meeting. Mr. Linger moved that the new student data collection element (student country of origin) be approved. Dr. Wilson seconded the motion and upon the call for the question the motion was carried unanimously. Dr. White and Mr. Campbell returned to the meeting. (Copy appended to Official Minutes, Attachment N.) XVII. Superintendent Report Superintendent Martirano, assisted by Ms. Vickie Baker, Coordinator, WVDE Office of Assessment, provided an update regarding NAEP data. XVIII. Recess President Green recessed the meeting until November 13 at 9:00 a.m. in the same location at 3:59 p.m. XIX. Reconvene President Green reconvened the meeting of November 12, 2015, at 9:04 a.m. on November 13, 2015, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia. The following members were present: President Green, Vice President Lloyd G. Jackson II, Secretary Tina H. Combs (via telephone), Thomas W. Campbell (via telephone), Beverly E. Kingery, L. Wade Linger Jr., William M. White and James S. Wilson, and ex officio Michael J. Martirano, State Superintendent of Schools. Members absent were Gayle C. Manchin and ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah Armstrong Tucker, Chancellor, West Virginia Council for Community and Technical College Education. XX. Delegations Mr. Blaine Hess, Superintendent, Jackson County Schools, Dr. Debra Akers, Superintendent, Mercer County Schools, Mr. Chuck Hatfield, Superintendent, Putnam County Schools, Mr. Michael Arbogast, President, West Virginia Association of Secondary School Principals, Mr. David Banks, Superintendent, Morgan County Schools and President of the West Virginia Association of School Administrators, Mr. Steve Shamblin, Teacher, Kanawha County Schools, Ms. Tega McGuffin, Teacher, Fayette County Schools, Ms. Angie Turkleson, Teacher, Putnam County Schools, Mr. David Lee, Principal, Mercer County Schools, and Mr. Dale Lee, President, West Virginia Education Association, addressed the Board regarding the standards review and assessments. -7XXI. Academic Spotlight Project Ms. Sarah Stewart, Director, WVDE Education Policy and Government Relations, and West Virginia University College of Media students (distributed information), provided an overview of the Academic Spotlight Project. Highlights included a recap of why the Academic Spotlight project was initiated, how feedback on the standards was gathered and key findings from the evaluation process. The students will also present a video they created that includes testimonies from various individuals that participated in the Academic Spotlight project. The focus of the Academic Spotlight project is to improve West Virginia's academic standards. Mrs. Combs joined the meeting. (Copy appended to Official Minutes, Attachment V.) XXII. Academic Spotlight Executive Summary Ms. Anderson recognized partners who assisted in the Academic Spotlight Project (Southern Regional Education Board, Benedum Foundation, Marshall University, American Federation of Teachers-West Virginia, West Virginia Education Association, county superintendents and West Virginia University) and introduced Dr. Gypsy Denzine (PowerPoint presentation attached to minutes), Dean, West Virginia University College of Education and Human Resources, who presented an in-depth overview of the Executive Summary prepared from the feedback received during the Academic Spotlight project including recommendations for changes to current academic standards. (Copy appended to Official Minutes, Attachment O and addendum.) XXIII. Call to Order Following the taking of photos with West Virginia University students and staff, President Green called the meeting back to order at 10:35 a.m. XXIV. Superintendent Report (Continued) Superintendent Martirano provided background information regarding the standards and recommended the repeal and replacement of the West Virginia Next Generation Content Standards and Objectives with West Virginia College- and Career-Readiness Standards. XXV. Policy 2520.1A, West Virginia College- and Career-Readiness Standards for English Language Arts Mr. Burch presented Policy 2520.1A for the Board's consideration. Repeal and replacement of Policy 2520.1A, Next Generation Content Standards and Objectives for English Language Arts in West Virginia Schools with the West Virginia College- and Career-Readiness Standards for English Language Arts which reflects responses and suggestions received through the Academic Spotlight process was recommended. This policy includes content standards that reflect a rigorous, challenging and focused curriculum. West Virginia College- and CareerReadiness Standards for English Language Arts provides a focus for teachers to teach and students to learn those skills and competencies essential for future success in the workplace and further education. Ms. Kingery departed the meeting. -8XXVI. Policy 2520.2B, West Virginia College- and Career-Readiness Standards for Mathematics Mr. Burch presented Policy 2520.2B for the Board's consideration. Repeal and replacement of Policy 2520.2B, Next Generation Content Standards and Objectives for Mathematics in West Virginia Schools with the West Virginia College- and Career-Readiness Standards for Mathematics which reflects responses and suggestions received through the Academic Spotlight process was recommended. This policy includes content standards that reflect a rigorous, challenging and focused curriculum. West Virginia College- and CareerReadiness Standards for Mathematics provides a focus for teachers to teach and students to learn those skills and competencies essential for future success in the workplace and further education. It was requested that the policy explicitly state students will learn "multiplication tables". Ms. Kingery returned to the meeting. Superintendent Martirano requested "the record to state the following: . . . I am now recommending to this Board that we repeal the Next Generation standards, the basis of which was Common Core, and replace it with the West Virginia College- and Career-Ready standards that the basis is not Common Core." XXVII. Break President Green called for a break at 11:30 a.m. Mrs. Combs departed the meeting. XXVIII. Call to Order President Green called the meeting back to order at 12:43 p.m. XXIX. Appointments to the Alternative Certification Educator Preparation Program Review Board (ACEPPRB) President Green called the Board's attention to the ACEPPRB appointments and called for a motion to approve the individuals recommended by Ms. Blatt at yesterday's meeting. Mr. Linger moved that the recommended appointees to the ACEPPRB be approved. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment L.) XXX. Policy 2520.1A, West Virginia College- and Career-Readiness Standards for English Language Arts (Continued) President Green called for a motion regarding Policy 2520.1A. Dr. White moved, and Dr. Wilson seconded, that Policy 2520.1A be placed on public comment for 30 days. Upon the call for the question Ms. Kingery moved that standard ELA.2.111 be amended to read "Create readable documents with legible manuscript or cursive as developmentally appropriate." Mr. Jackson seconded the amendment and upon the call for the question the motion was carried unanimously. President Green called for the question on the original motion; the original motion was carried unanimously. (Copy appended to Official Minutes, Attachment P and addendum.) -9XXXI. Policy 2520.2B, West Virginia College- and Career-Readiness Standards for Mathematics (Continued) President Green called for a motion regarding Policy 2520.2B. Dr. Wilson moved, and Dr. White seconded, that Policy 2520.2B be placed on public comment for 30 days. Upon the call for the question Ms. Kingery moved standard M.3.7 be amended to read "Learn multiplication tables (facts) with speed and memory in order to, fluently multiply and divide within 100, using strategies such as the relationship between multiplication and division (e.g. knowing that 8 x 5 = 40, one knows 40 5 = 8) or properties of operations by the end of Grade 3." Dr. White seconded the amendment and upon the call for the question the motion was carried unanimously. President Green called for the question on the original motion; the original motion was carried unanimously. (Copy appended to Official Minutes, Attachment Q and addendum.) XXXII. Superintendent Report (Continued) Superintendent Martirano provided an overview and recommendations for assessment and stated that he is appointing a Superintendent's Commission on Assessment. (PowerPoint presentation attached to Official Minutes, Attachment W.) XXXIII. Policy 2340, West Virginia Measures of Academic Progress Mr. Burch and Dr. Vaughn Rhudy (distributed information), Executive Director, WVDE Office of Assessment, presented Policy 2340 for the Board's consideration. The proposed changes to Policy 2340 eliminate social studies in all grades and in science for grades 3, 5, 7, 8, 9 and 11; remove the requirements to administer the ACT EXPLORE, ACT PLAN, and ACT COMPASS assessments; replace language regarding the use of ACT COMPASS in Grade 12 to reflect the administration of a mutually agreed-upon assessment to determine whether a student has met the college- and career-readiness standards prior to graduation from high school; expand the assessment program to include the West Virginia English language proficiency assessment; and reflect changes in office names because of WVDE reorganization. The amended policy will provide an aligned system of standards, assessment, accountability, and educator evaluation. Dr. White moved that Policy 2340 be placed on public comment for 30 days. Mr. Linger seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment R and addendum.) XXXIV. Policy 2417, Programs of Study for Limited English Proficient Students Ms. Blatt presented Policy 2417 for the Board's consideration. Policy 2417 is being revised to reflect updated LEP exit criteria that corresponds to the current assessments administered within the state. Specifically §126-15-2, containing the proposed revised LEP exit criteria, includes references to the “West Virginia General Summative Assessment” and the “Alternate Assessment”. The proposed revisions will clarify reclassification exit criteria for LEP students that will be consistent with current assessment practices. Explicitly, local districts will utilize the refined criteria to formally exit students from LEP status and assign appropriate levels of service and supports. - 10 - Mr. Linger moved that Policy 2417 be placed on public comment for 30 days. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment S.) XXXV. WVBE Personnel Matters President Green called for a motion to approve the Board's personnel items found in the attachment. Ms. Kingery moved that personnel items be approved. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment T.) XXXVI. Chancellor Reports Chancellors Hill and Tucker were not present to provide a report. XXXVII. WVBE RESA Liaison Report Dr. Dee Cockrille, Executive Director, RESA 2, provided a report on behalf of the RESAs and provided highlights regarding several RESA 2 initiatives. Superintendent Martirano departed the meeting and Deputy Superintendent Cynthia Daniel took his seat. XXXVIII. Update - WVBE Actions for Improved Outcomes Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations, and Board members provided an update regarding actions taken by the Board to improve educational outcomes and support to county boards of education. WVBE Finance Committee Mr. Campbell provided a report on the behalf of the Finance Committee regarding the watch list of counties either in deficit or approaching deficit and the recent budget cut in the current year budget. Mr. Linger departed the meeting. President Green departed the meeting. NASBE Study Group Report - Successful Leaders for Successful Schools: The Changing Role of Education Leaders - Dr. White provided a PowerPoint presentation regarding the study group report. President Green returned to the meeting. Mr. Linger returned to the meeting. (Copies appended to Official Minutes, Attachment X.) XXXIX. WVBE Coordinator of Board Agencies Report Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided an update regarding his work with Board agencies. XL. Items for Future Consideration President Green requested that items for consideration for placement on a future agenda be provided to Ms. Peduto as soon as possible. Ms. Kingery recommended that Ms. Peduto be a member of the Superintendent's Commission on Assessment. Dr. White recommended that Mr. Beane investigate the streaming of Board meetings. - 11 XLI. Future Meetings The next regular meeting of the WVBE will be held December 17, 2015, in Charleston, West Virginia. The meeting will continue on December 18, 2015, if the agenda is not completed on December 17, 2015. XLII. Adjournment President Green declared the meeting adjourned at 2:23 p.m. Minutes approved by the Board on December 17, 2015. ______________________________________________ Michael I. Green, President ______________________________________________ Tina H. Combs, Secretary Minutes were recorded by Virginia M. Harris Secretary to the Board WVBEMinutes11/12/15