Excel Lesson 7
Working with Multiple Worksheets
and Workbooks
Microsoft Office 2010
Introductory
1
Pasewark & Pasewark
Objectives
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Excel Lesson 7
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Move between worksheets in a workbook.
Rename worksheets and change the sheet
tab color.
Reposition, hide and unhide, and insert and
delete worksheets.
Create cell references to other worksheets.
Create 3-D references.
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Microsoft Office 2010 Introductory
Objectives (continued)
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Excel Lesson 7
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3
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Print all or part of a workbook.
Arrange multiple workbooks in the program
window.
Move and copy worksheets between
workbooks.
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Microsoft Office 2010 Introductory
Moving Between Worksheets
Excel Lesson 7
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A workbook is a collection of worksheets.
Each worksheet is identified with a sheet tab
at the bottom of the workbook window.
Until worksheets are named, they are
identified as Sheet 1, Sheet 2, and so on.
To view a specific worksheet, simply click its
sheet tab.
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Microsoft Office 2010 Introductory
Moving Between Worksheets
(continued)
Default sheet tabs in a workbook
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Moving Between Worksheets
Excel Lesson 7
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The sheet tab identified the worksheets
within the workbook.
The active sheet is the worksheet that
appears in the workbook window.
The active sheet has a white sheet tab.
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Microsoft Office 2010 Introductory
Identifying Worksheets
Excel Lesson 7
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To better identify worksheets, give them
descriptive names or change the sheet tab
color.
To change the worksheet name: (1) doubleclick its sheet tab, and type a new name, and
then press the Enter key OR (2) right-click its
sheet tab, and then click Rename on the
shortcut menu.
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Microsoft Office 2010 Introductory
Identifying Worksheets
To change the sheet tab color, right-click the
sheet tab, point to Tab Color on the shortcut
menu, and then click the color you want.
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Identifying Worksheets
To hide a worksheet you would right-click the
worksheet you want to hide, and then click
Hide on the shortcut menu.
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7
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10
A common workbook organization is to place
sales data for each sales territory or region in
its own worksheet and then summarize the
total sales in another worksheet.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7
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11
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You can reposition a worksheet by dragging
its sheet tab to a new location.
When you reposition a worksheet, a
placement arrow indicates the new location.
You can keep the sheet tabs organized by
hiding the worksheets you do not need to
view.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7

12
A circumstance where you would want to
hide one of the worksheets within a
workbook might be when a worksheet
contains data that you do not need to see,
but still want to save, such as a list of
employee names or data from past months.
You can keep the sheet tabs streamlined by
hiding the worksheets to which you do not
need immediate access.
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Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
To unhide a worksheet, right-click any sheet
tab, and then click Unhide on the shortcut
menu.
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7
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By default, each workbook contains three
worksheets. You can always add or delete
worksheets as needed to accommodate your
data.
To insert a worksheet, on the Home tab of
the Ribbon, in the Cells group, click the
arrow to the right of the Insert button, and
then click Insert Sheet.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7
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15
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To insert a blank worksheet, click the Insert
Worksheet tab next to the existing sheet
tabs.
You can create a copy of a worksheet by
pressing the Ctrl key as you drag and drop
its sheet tab.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook
Excel Lesson 7
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16
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To delete a worksheet, right click the sheet
tab for the worksheet you want to remove.
On the Home tab of the Ribbon, in the Cells
group, click the arrow to the right of the
Delete button, and then click Delete sheet.
Deleting a worksheet will permanently
remove it and its contents from the
workbook.
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Microsoft Office 2010 Introductory
Managing Worksheets Within a
Workbook (continued)
Sheet tab being repositioned
Excel Lesson 7
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Microsoft Office 2010 Introductory
Consolidating Workbook Data
Excel Lesson 7
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Rather than retyping data on multiple
worksheets, you can create a reference to
existing data and formulas in other places.
The location of the data being referenced is
the source.
The location where the data will be used is
the destination.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Consolidating Workbook Data
Excel Lesson 7
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19
To display data or formula results from one
worksheet in another worksheet of the same
workbook, you use a formula with a
reference to another worksheet.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
Excel Lesson 7
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A 3-D reference is a reference to the same
cell or range in multiple worksheets that you
use in a formula.
You can use a 3-D reference with 18
different functions.
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Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
A 3-D reference includes the worksheet
range, an exclamation point, and a cell or
range.
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
Excel Lesson 7
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When working with cell references, any
change you make to the source cell also
changes the value in the destination cell.
WARNING: Moving a worksheet can affect
3-D references in the workbook. Be cautious
when moving or copying worksheets with 3-D
references.
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Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
Excel Lesson 7

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A worksheet range is a group of adjacent
worksheets.
In a worksheet range, as in a cell range, a
colon separates the names of the first
worksheet and the last worksheet in the
group.
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Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
Formula with a 3-D reference
Excel Lesson 7
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Consolidating Workbook Data
(continued)
Excel Lesson 7
 Notice
25
that the exclamation mark
separates the worksheet range
from its cell or range reference.
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Microsoft Office 2010 Introductory
Printing a Workbook
Excel Lesson 7
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So far, you have printed an active worksheet
or selected areas of an active worksheet.
You can also print an entire workbook,
selected worksheets, or selected areas of a
workbook.
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Microsoft Office 2010 Introductory
Printing a Workbook
Excel Lesson 7
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27
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You can designate the portion of the
workbook to print on the Print tab in
Backstage view.
To print nonadjacent selections in a
worksheet, hold down the Ctrl key between
selections. This will allow you to select
multiple worksheets in a workbook.
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Microsoft Office 2010 Introductory
Printing a Workbook (continued)
Print options
Excel Lesson 7
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28
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks
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Excel Lesson 7
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You can copy or move workbooks.
To arrange open workbooks, click the
Arrange All button on the View tab to open
the Arrange Windows dialog box.
Arrange Windows dialog box
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks
When using the Arrange windows dialog box,
the split layout is NOT an option.
Excel Lesson 7
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Arrange Windows dialog box
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks
Excel Lesson 7
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You can tell which workbook is active by
looking at its title. The active workbook has a
gray title bar.
You can make a workbook active, just click
(1) its title bar, or
(2) anywhere in the worksheet.
Arrange Windows dialog box
31
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks

Excel Lesson 7
1.
2.
3.
The active workbook has the following:
Scroll bars
Sizing handles
An Excel Program icon in the upper-left
corner.
Arrange Windows dialog box
32
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks
Excel Lesson 7

To move or copy a worksheet, right-click the
sheet tab of the worksheet you want to move
or copy. Then click move or copy on the
shortcut menu.
Arrange Windows dialog box
33
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Multiple Workbooks
Excel Lesson 7

When the Move or Copy dialog box appears,
click the To book arrow and click the
workbook where you want to move or copy
the selected worksheet. After you select the
destination workbook, the names of all its
worksheets appear in the Before sheet box.
Arrange Windows dialog box
34
Pasewark & Pasewark
Microsoft Office 2010 Introductory