functions across all operations of the University including managing
advertisement
Job Classification System Redesign Information Session Administrative Job Family December 1, 2014 HumanResources Office of 1 Agenda • • • • • • • Welcome About the project Stakeholders University-wide classification structure Writing your position description Work steps and timing Resources HumanResources Office of 2 Why We Are Doing the Job Family Study • More clearly defined career paths • Competitive pay ranges that reflect current market • Transparent pay structure and career opportunities • More efficient administrative processes • A common structure that enables the University to identify and measure the work performed HumanResources Office of 3 About the Project • Civil Service and P&A positions on all five campuses • Approximately 10,500 employees • management • professional • administrative • RFP process: Sibson Consulting selected as vendor • 18 total job families; 14 are complete • Anticipated completion Spring 2015 • Collaborative approach focused on communication and consensus-building HumanResources Office of 44 Job Family Project Schedule Group A B C D E F G H N/A Estimated Start Date (After Position Descriptions Received) Job Family Human Resources Legal Campus Operations & Protection Libraries & Museums Community Relations Business Development Pre K-12 Education Purchasing/Audit Grant Administration Education, Instructional Services, & Teaching Development *Finance (May 2014) Athletics & Recreation Student Services Research Health Care & Animal Care Administrative IT Alumni Relations Communication August 2013 October 2013 December 2013 February 2014 April 2014 June 2014 October 2014 November 2014 Initial review complete, follow-up review TBD 55 Project Stakeholders Advisory Team Focus Groups Steering Team Individual Employees Parties Include • • • • Project Sponsor Subject Matter HR in the Unit Experts HR Consultants Functional Team Members • Class & Comp Staff • Sibson Consultants Operational Excellence Team Employees with Manager Guidance (as interviewees and focus group participants) Role Develop job family definitions, assign placements, and conduct competitive compensation assessment Helps to ensure project success and provide final approval of key deliverables Complete position description documentation HumanResources Review initial job family definition and career ladder documentation Office of 6 Administrative Job Family Definition The administrative job family reflects positions that contain a broad cross-section of business administration functions across all operations of the University including managing or performing finance, budget, HR, and facilities responsibilities. Incumbents may provide professional administrative expertise by coordinating, researching, recommending, and implementing overall business administrative initiatives. They are required to interact with a variety of other offices within the unit. Positions may involve building relationships and engaging the outside community to promote the University, engaging community groups on issues of common interest, and helping address community issues. HumanResources Office of 7 Administrative Job Family Definition cont’d. Administration Operations: Duties involve managing or performing the administrative operations of an organization including developing, implementing, and/or performing processes and procedures. Duties may involve a variety of administrative support duties to individuals, groups, or programs. Supervisory duties are often required. Executive Coordination: Duties require a great deal of independent initiative and direction, but exist solely for professional level support of management. Typical duties include representing the senior administrator in their absence, project management, meeting with various constituents, and offering advice to senior leadership team. Program Administration: Work directly with a specific program or project at University. These positions deal with general management of a program or center. HumanResources Office of 8 Administrative Job Family Definition cont’d. Senior Administration: Jobs include the top administrators at a university or campus-wide level. These positions oversee entire areas of the University or entire colleges. Community Relations and Partnerships: Jobs involve administrative, managerial, or professional work planning and directing a community service or outreach program. Duties typically include fostering/maintaining external relationships, acting as a community liaison, and/or providing a service to one or more community groups. Jobs involve reaching and serving public stakeholders to promote the University, engaging community/industry/business groups on issues of common interest, and helping them to address those issues in ways that advance the University’s research, teaching, and service mission. Typical functions include planning and/or directing a service program and networking with and serving as a liaison with between University faculty and staff and external partners. HumanResources Office of 9 Job Family Study Process Review position descriptions Gather input via SME focus groups and interviews Draft classification structure Conduct market pricing analysis Map employees to job family structure Implementation Ongoing communication and approvals, as needed HumanResources Office of 10 How Jobs are Reviewed Role Requirements Operational Activity Education and Experience Decision-making Authority Management Experience Operational Knowledge Technical Capabilities Industry Knowledge 11 11 Accountability Planning Horizon Influence on Institution Scope of Measurable Effect Problems Solved University Structure SVP / VP – outside study AVP – outside study Director 2 Director 1 Manager 3 Individual Contributor 3 Manager 2 Individual Contributor 2 Manager 1 Individual Contributor 1 Supervisor 4 Professional 4 Supervisor 3 Professional 3 Supervisor 2 Professional 2 Professional 1 Labor Represented Positions (not included in study) 12 12 Human Resources: Before Many classifications, unclear job titles, and incomplete salary ranges 13 13 Human Resources: After Fewer classifications, clearer job titles, and complete salary ranges Job Family Level Minimum Midpoint Maximum HR Director 2 $112,500 $146,000 $180,000 HR Director 1 $97,800 $127,100 $156,500 SVP / VP Exempt HR Manager 3 HR Consultant 3 $85,000 $110,500 $136,000 HR Manager 2 HR Consultant 2 $73,900 $96,100 $118,200 HR Manager 1 HR Consultant 1 $64,300 $83,600 $102,900 HR Generalist/Specialist 3 $48,600 $63,200 $77,800 HR Generalist/Specialist 2 $42,300 $55,000 $67,700 HR Generalist/Specialist 1 $36,800 $47,800 $58,900 N/A NonExempt Civil Service P&A AVP HumanResources Office of 14 Administrative - Before 9330 9331 9332 9333 9334 9335 9336 9337 9338 9339 9340 9341 9342 9346 9633 P&A Class and Salary Range Management Min Max Director (University-Wide) $34,724 NA Associate Director Univ Wide $34,724 NA Deputy Chief of Staff, Pres $34,724 NA Assistant Director Univ Wide $34,724 NA Director Campus/College Level $34,724 NA Associate Director Cmp/Col $34,724 NA Assistant Director Cmp/Col $34,724 NA Departmental Director $34,724 NA Associate Department Director $34,724 NA Assistant Department Director $34,724 NA Program Director $34,724 NA Associate Program Director $34,724 NA Assistant Program Director $34,724 NA Finance Director $79,990 $151,355 Regional Director $34,724 NA 9350 9352 9353 9354 9370 9371 9372 9631 9702 9716 9717 9718 9745 9753 9754 9788 Individual Contributor Special Assistant Associate To Assistant To Coordinator Senior Analyst Analyst Associate Analyst Area Program Leader Research Associate Senior Development Officer Development Officer Associate Development Officer Education Specialist Lecturer Teaching Specialist Marketing/Brand Consultant Min $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $34,724 $26,767 $43,347 Max NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA $86,715 15 15 0600 0601 0620 Civ il Serv ice Class and Salary Range Management Min Max Administrative Director $42,245 $73,170 Senior Administrative Director $46,987 $81,262 Asst Dir, Student Support Svc $43,722 $75,827 0201 0205 0824 7077 7824 7844 7850 Supervisory Associate Administrator Executive Assistant Office Supervisor Senior Office Supervisor Office Supervisor Senior Data Entry Supervisor Accounts Supervisor Min Max $38,043 $64,288 0180 0206 0823 0832 0833 7201 7205 7206 7208 7316 7823 7833 7834 7923 7925 8200 8201 8205 8206 8208 8210 8224 8263 8315 8316 8351 8385 8442 Individual Contributor Personnel Specialist Administrative Professional Office Specialist Senior Secretary Principal Secretary Associate Administrator Executive Assistant Administrative Professional Program Associate Community Program Associate Office Specialist Principal Secretary Executive Secretary Asst Manager, Research Ani Fac Laboratory Svc Coordinator Administrative Aide Associate Administrator Executive Assistant Administrative Professional Program Associate Grant/Contract Admin Asst Accountant II Training Coordinator Community Program Specialist Community Program Associate Assistant Scientist Community Health Coordinator Communications Associate Min Max $35,402 $59,745 $33,176 $37,128 $33,176 $35,110 $39,250 $55,953 $62,726 $55,953 $59,339 $66,518 $30,306 $30,306 $31,304 $38,043 NA NA $34,278 NA $30,306 $31,304 $36,130 $38,043 $31,304 $32,011 $38,043 $49,524 $43,014 $53,052 $64,288 NA NA $57,676 NA $49,524 $53,052 $61,043 $64,288 $53,052 $53,742 $64,288 $34,278 $42,245 $43,722 $40,810 $57,676 $73,170 $75,827 $70,432 $36,712 $61,935 $34,278 $57,676 $31,782 $54,208 Administrative - current classifications • • • • 1,336 employees 5 campuses 25 supervisory/managerial classifications 44 individual contributor classifications 16 16 What can we expect? • Cost neutral study; vast majority will see no change to their pay. Exceptions: – Under minimum of new salary range –pay increase – Over maximum of new salary range – pay frozen for up to 3 years • Employee group (labor represented, civil service, P&A) • Exempt v. non-exempt status http://www1.umn.edu/ohr/toolkit/compensation/paypolicy/flsa 17 17 Appeal Process • Employees have option to appeal their placement in the new structure • Requires supervisor approval • Appeal panel made up of subject matter experts and HR classification experts • Average of 7% appeals received* • Average of 28% appeals granted* *(Appeal metrics as of 10/2014 and do not include previous family studies: Alumni Relations, Communications, IT) HumanResources Office of 18 Position Description Collection • Submit an up-to-date position description • Work with your supervisor to complete • Grouped position descriptions appropriate where multiple employees are doing the same job • Position descriptions due to your unit HR Office or before January 5, 2015 HumanResources Office of 19 19 Online Position Description Template HumanResources Office of 20 Tips and Tools for Writing your Position Description • Template available online; download first • Complete all applicable sections in collaboration with supervisor • Focus on essential, regular tasks and responsibilities, not infrequently performed work • Use your best judgment when determining % of time spent on each essential function • Tools available on the website to assist you – template user guide, video, sample position descriptions HumanResources Office of 21 21 Work Steps and Estimated Timing 1 Completed, approved job descriptions submitted January 5 2 Advisory Team kick off meeting January 3 PD review and preliminary draft structure developed Jan-February 4 Focus group sessions and interviews Feb-March 5 Salary ranges developed through market pricing February 6 2nd round focus group sessions March 7 Advisory Team review and final results approved April 8 Employee notification April 9 Appeal process May HumanResources Office of 22 22 More Information • • • • • Position description template Q&A Information session video PD writing workshop Your unit Human Resources Office Job Family Website: z.umn.edu/jobfamilies HumanResources Office of 23 Questions? HumanResources Office of 24
0
advertisement
Download
advertisement
Add this document to collection(s)
You can add this document to your study collection(s)
Sign in Available only to authorized usersAdd this document to saved
You can add this document to your saved list
Sign in Available only to authorized users